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- This page only lists UCT Student Administrative Forms currently administered by the Content Architecture team (Systems Division).
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- All forms available on this web page are for UCT student use only.
- All forms are owned by their respective Organisational Entities.
- Forms marked with an asterisk (*) are writable
and/or dynamic PDF forms
and cannot be viewed or completed directly in an Internet browser. They
must be downloaded to your computer (right-click and Save link as), before they can be opened and
completed using
Adobe Acrobat Reader. - If you are experiencing technical problems finding, viewing or accessing these forms, contact Jenny Wood - Content Architecture team (Systems Division) .
Forms by Section Name:
Forms by section name acronym :
or choose Edit > Find (or CTRL+F) to locate the form you need.
Student Academic Administration (ACA) |
||||
| File Name | Form Title | When To Use The Form | Help Document / Movie | Last Changed |
| *ACA03 |
Student bank account
details |
This form is for
administrative use for students who do not have access to Student
Self-Service and need to provide their banking details for a student
refund. Note: This writable .pdf form cannot be completed directly in your Internet browser. You must download the form to your computer, before you can open and complete it using
Adobe Acrobat Reader. |
None |
13.12.2022 |
| ACA07 | Senate fee waiver for enriched curriculum undergraduate students | Used when applying for a fee
waiver from Senate for enriched curriculum undergraduate students. Note: This form must be handed in to your Faculty Office. |
None | 10.04.2018 |
| *ACA08 | Cancellation of Registration | To cancel your registration
entirely (not to change your curriculum). Note: This form (writable PDF) must be completed and uploaded to Cancellation of Registration Application on service requests on PeopleSoft. For help in how to do this go to: https://vula.uct.ac.za/x/7rgfwa. This writable .pdf form cannot be viewed or completed directly in your Internet browser. You must download the form to your computer, before you can open and complete it using
Adobe Acrobat Reader. |
None | 15.05.2020 |
| *ACA09 | Application for Change of Curriculum | To add and/or drop a
course, to change your academic programme and/or plan. Note: This is a writable PDF form and cannot be viewed or completed directly in an Internet browser. It must be downloaded to your computer (right-click and Save link as), before it can be completed using
Adobe Acrobat Reader. |
None | 17.01.2024 |
| ACA09a | Application to drop a course | When
needing to withdraw from a course between 20 April and 05 June 2020. Note: This is a writable PDF form and cannot be completed directly in an Internet browser. It must be downloaded to your computer (right-click and Save link as), before it can be completed using
Adobe Acrobat Reader. |
None | 08.06.2020 |
| ACA12 | Application for Change of Curriculum: Third Term | This form is no longer in use. Please use ACA09 Application for Change of Curriculum | ||
| ACA14 | Commerce Abridged MoU | This form has been replaced by the ACA47b Abridged Memorandum of Understanding (MOU) | ||
| ACA15 | Commerce MoU | This form has been replaced by the ACA47a Memorandum of Understanding (MOU) | ||
| ACA16 | Commerce
MoU (Annual supplement) |
This form has been replaced by the ACA48 Progress And Planned Activity Report (PPA) | ||
| ACA17 | EBE Abridged MoU | This form has been replaced by the ACA47b Abridged Memorandum of Understanding (MOU) | ||
| ACA18 | EBE MoU | This form has been replaced by the ACA47a Memorandum of Understanding (MOU) | ||
| ACA19 | EBE MoU (Annual supplement) | This form has been replaced by the ACA48 Progress And Planned Activity Report (PPA) | ||
| ACA20 | Health Sciences Abridged MoU | This form has been replaced by the ACA47b Abridged Memorandum of Understanding (MOU) | ||
| ACA21 | Health Sciences MoU | This form has been replaced by the ACA47a Memorandum of Understanding (MOU) | ||
| ACA22 | Health
Sciences MoU (Annual supplement) |
This form has been replaced by the ACA48 Progress And Planned Activity Report (PPA) | ||
| ACA23 | Humanities MoU | This form has been replaced by the ACA47a Memorandum of Understanding (MOU) | ||
| ACA24 | Humanities
MoU (Annual supplement) |
This form has been replaced by the ACA48 Progress And Planned Activity Report (PPA) | ||
| ACA25 | Law MoU | This form has been replaced by the ACA47a Memorandum of Understanding (MOU) | ||
| ACA26 | Law MoU for minor dissertation and PGDip Research Paper | This form has been replaced by the ACA47a Memorandum of Understanding (MOU) | ||
| ACA27 | Law
MoU (Annual supplement) |
This form has been replaced by the ACA48 Progress And Planned Activity Report (PPA) | ||
| ACA28 | Science MoU | This form has been replaced by the ACA47a Memorandum of Understanding (MOU) | ||
| ACA29 | Postgraduate Progress and Planned Activity Report Form (Annual supplement) | This form has been replaced by the ACA48 Progress And Planned Activity Report (PPA) | ||
| ACA36 | External credit and exemption application | When applying for external academic credit and/or exemption. | None | 11.02.2021 |
| ACA37 | Undergraduate Leave of Absence Application | This form must be completed by Undergraduate students wishing to apply for a leave of absence. | None | 18.01.2023 |
| ACA38 | Postgraduate Leave of Absence Application | This form must be completed by Postgraduate students wishing to apply for a leave of absence. | None | 13.05.2024 |
| ACA39 | Application form granting Semester Study Abroad (SSA) students special permission to write their exam at another location | This form must be completed by Semester Study Abroad (SSA) students wishing to apply for special permission to write their examinations at their home Institution / other approved location / online proctoring. | None | 10.04.2018 |
| *ACA40 | Application to write an exam
at a place off campus |
This form must be completed by
students wishing to apply to write an exam at a place off campus. Note: This is now a writable PDF form which must be downloaded to your computer (right-click and Save link as), before it can be completed using
Adobe Acrobat Reader. |
None | 22.11.2022 |
| *ACA42 | Unregistered local student request for grace period to attend classes while fee block applies | Note: This form applied for the 2020 grace period which has expired, so it has been removed and is no longer in use. The 2021 grace period request process is now on PeopleSoft and may be accessed until 28 February 2021 for all eligible students. | ||
| ACA43 | Application to return from Leave Of Absence |
When a student wishes to apply to resume their studies after returning from a Leave of Absence (LoA). | None | 17.05.2024 |
| *ACA44 | Deferred Examination Application Form | When a student wishes to apply to defer their
examinations due to illness or other good cause. Note: Please ensure you also submit the relevant forms below in support of your Deferred Exam Application. This PDF form cannot be completed directly in your Internet browser. You should instead first download the form to your device, and then open and complete it using Adobe Acrobat Reader. |
None | 17.10.2024 |
| *ACA44a | Confidential Medical/ Psychological Report | When a student wishes to apply to defer their
examinations due to illness or other medical reason. Note: This form should be submitted together with the ACA44: Deferred Examination Application Form. This PDF form cannot be completed directly in your internet browser. You should instead first download the form to your device, and then open and complete it using Adobe Acrobat Reader. |
ACA44aHLP | 17.10.2024 |
| *ACA44b | Course without DP requirements | To be completed only
in the case of courses for which there are no DP requirements. Note: This form should be submitted together with the ACA44: Deferred Examination Application Form. This PDF form cannot be completed directly in your Internet browser. You should instead first download the form to your device, and then open and complete it using Adobe Acrobat Reader. |
None | 17.10.2024 |
| ACA45 | Humanities MoU (Initial) |
This form has been replaced by the ACA47b Abridged Memorandum of Understanding (MOU) | ||
| ACA46 | Humanities Research Progress Report |
This form has been replaced by the ACA48 Progress And Planned Activity Report (PPA) | ||
| *ACA47a | Memorandum of Understanding (MOU) | This MOU should be completed by postgraduate
students and their supervisor(s) when the student registers for the
first time foreither their Master's or Doctoral degrees. Note: This writable .pdf form cannot be viewed or completed directly in your Internet browser. You must download the form to your computer, before you can open and complete it using Adobe Acrobat Reader. |
None | 11.12.2018 |
| *ACA47b | Abridged Memorandum of Understanding (MOU) | The abridged MOU should be completed by
postgraduate students registering for the first time for either their
Master's or Doctoral degree if they have not yet finalised their
research topic. These students should complete the full MOU (ACA47a) within 6 months of
registration, once their research proposal has been finalised. Note: This writable .pdf form cannot be viewed or completed directly in your Internet browser. You must download the form to your computer, before you can open and complete it using Adobe Acrobat Reader. |
None | 11.12.2018 |
| *ACA48 | Progress And Planned Activity Report (PPA) | This PPA must be completed for each subsequent
year as a precondition for registration. The purpose of this annual PPA
is to report on progress made in the past year, and to update any
agreements in the MOU that may require revision. Note: This writable .pdf form cannot be viewed or completed directly in your Internet browser. You must download the form to your computer, before you can open and complete it using Adobe Acrobat Reader. |
None | 11.12.2018 |
| ACA49 | Review of Deferred Exam Committee Decision not to grant a deferred exam | When requesting a review of the Deferred Exam Committee’s decision not to grant a deferred exam. | None | 12.11.2019 |
| ACA50 | Request for review of a decision by the Readmissions Appeal Committee not to readmit a student | When requesting a review of the decision made by the Readmissions Appeal Committee not to readmit a student. | None |
|
| ACA51 | Motivation for late acceptance of an RAC appeal | When motivating to the chair of the Readmissions Appeal Committee for late acceptance of an RAC appeal to be considered. | None | 04.01.2024 |
| ACA53 | Motivation for acceptance of a late submission to the Fit for Study Panel | When motivating to the chair of the Fit for Study Panel for late acceptance of an application to return from Leave of Absence. | None | 05.03.2020 |
| ACA54 | Special Technical Fee Waiver Request for Lockdown-Related Reasons | When master’s and PhD students are seeking a fee waiver in terms of the special Council concession on fees for research students affected. | None | 02.10.2020 |
| Commerce Faculty (COM) |
||||
| File Name | Form Title | When To Use The Form | Help Document / Movie | Last Changed |
| *COM01 | Application for Academic Concession (Undergraduate Programmes) | When undergraduate students are seeking an academic
concession. Note: This is a writable PDF form which must be downloaded to your computer (right-click and Save link as), before it can be completed using
Adobe Acrobat Reader. |
None | 21.07.2023 |
| Department of Student Affairs (DSA) |
||||
| File Name | Form Title | When To Use The Form | Help Document / Movie | Last Changed |
| DE001 | This form has been renamed ACA44b - Supplementary Information for Application for the Deferred Examination. | |||
| DSA100a |
Research Access to Students Application |
When you need to request access UCT students for the purpose of research or surveys. Submitted with the DSA100b and all relevant documents |
None |
16.07.2024 |
| DSA100b |
Research Access to Students Checklist |
When you need to request
access UCT students for the purpose of research or surveys to ensure
that all documents and guidelines have been included. Submitted with the DSA100a and all relevant documents. |
None |
16.07.2024 |
| DSA Student Wellness Service
(DSA-SWS) |
||||
| File Name | Form Title | When To Use The Form | Help Document / Movie | Last Changed |
| DSA-SWS-ADM008 | Registration Form: Psychological Services | When UCT students wish to access psychological services at the DSA Student Wellness Service (SWS) for the first time. | None | 08.10.2019 |
| DSA-SWS-ADM009 | Registration form: Medical Services | When UCT students wish to access medical services at SWS. This form is completed by UCT students using the SWS online booking system for the first time or when details need to be updated on the SWS system. | None | 10.04.2019 |
| EBE Faculty (EBE) |
||||
| File Name | Form Title | When To Use The Form | Help Document / Movie | Last Changed |
| EBE05b | Student Information and Consent for Outdoor / Off-campus Activity | Note: This form is currently under review. | ||
|
Fees (FEE) |
||||
| File Name | Form Title | When To Use The Form | Help Document / Movie | Last Changed |
| FEE01 | Note: FEE01 has been replaced by FEE08 | |||
| FEE02 | M65 Credit Transfer | Note: This form has been removed. | ||
| *FEE05 | Student Refund Request | To obtain a refund in respect
of Student Fees. Note: This writable .pdf form cannot be completed directly in your Internet browser. You must download the form to your computer, before you can open and complete it using
Adobe Acrobat Reader. |
See: Fees handbook page or Student Fees handbook on the UCT Handbooks page. | 13.12.2022 |
| FEE06 | Application for Pipeline Fee Relief 2007 | Note: This form has been removed. | ||
| FEE07 | Note: This form has been removed. | |||
| FEE08 | Credit Card Form | To pay UCT fees online by Credit
Card. Note: Ensure Student Number is correct. |
See: Fees handbook page or Student Fees handbook on the UCT Handbooks page. | 13.08.2019 |
| FEE09 | Request for Proforma Invoice | When you require a proforma invoice | See: Fees handbook page or Student Fees handbook on the UCT Handbooks page. | 13.08.2019 |
| FEE010 | Note: This form has been removed. | |||
| FEE011 | Note: This form has been removed. | |||
| Health Sciences Faculty (FHS) |
||||
| File Name | Form Title | When To Use The Form | Help Document / Movie | Last Changed |
| *FHS033 | Application for Concession to Miss Classes/Academic
Activities (Postgraduates) |
When postgraduate (PG) Faculty of Health Sciences (FHS) students wish to make an application for a concession to miss classes/academic activities. | fhs033hlp.pdf | 30.08.2024 |
| *FHS034 | Application for Concession
to Miss Classes/Academic
Activities (Undergraduates) |
When undergraduate (UG) Faculty of Health Sciences (FHS) students wish to make an application for a concession to miss classes/academic activities. | fhs034hlp.pdf | 30.08.2024 |
| Law Faculty (LAW) |
||||
| File Name | Form Title | When To Use The Form | Help Document / Movie | Last Changed |
| *LAW01 | Law Scholarship application form | When Law Faculty students wish to make application for available Law scholarships. | None | 04.12.2019 |
| *LAW02 | Application for Concession | When UG or PG Law Faculty students wish to make application for a concession. | None | 06.12.2022 |
| *LAW03 | Application for Exemption | When UG or graduate LLB students wish to make application for an exemption. | None | 06.12.2022 |
| LAW04 | Dissertation Open Access Suppression Form | When there is a need to prevent your dissertation from being made available online via OpenUCT. | None | 27.10.2017 |
| LAW05 | Examination Committee Change of Results Form | Please make use of ACA52: Change of results form | ||
| *LAW06 | Application for Printing Credits | When a student wishes to apply for printing credits within the Law Faculty. | None | 22.08.2018 |
| File Name | Form Title | When To Use The Form | Help Document / Movie | Last Changed |
| TA03 | Parking application form | When you require a student parking disc. | None | 25.09.2024 |