UCT Student Administrative Forms

 
 
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Last updated: 25 September 2024
   

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  • This page only lists UCT Student Administrative Forms currently administered by the Content Architecture team (Systems Division).
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  • All forms available on this web page are for UCT student use only.
  • All forms are owned by their respective Organisational Entities.
  • Forms marked with an asterisk (*) are writable and/or dynamic PDF forms and cannot be viewed or completed directly in an Internet browser. They must be downloaded to your computer (right-click and Save link as), before they can be opened and completed using Adobe Acrobat Reader
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Student Academic Administration (ACA)back to top
File Name Form Title When To Use The Form Help Document / Movie Last Changed
*ACA03
Student bank account details
This form is for administrative use for students who do not have access to Student Self-Service and need to provide their banking details for a student refund.
Note: This writable .pdf form cannot be completed directly in your Internet browser. You must download the form to your computer, before you can open and complete it using Adobe Acrobat Reader.
None
13.12.2022
ACA07 Senate fee waiver for enriched curriculum undergraduate students Used when applying for a fee waiver from Senate for enriched curriculum undergraduate students.
Note: This form must be handed in to your Faculty Office.
None 10.04.2018
*ACA08 Cancellation of Registration To cancel your registration entirely (not to change your curriculum).
Note: This form (writable PDF) must be completed and uploaded to Cancellation of Registration Application on service requests on PeopleSoft. For help in how to do this go to: https://vula.uct.ac.za/x/7rgfwa.
This writable .pdf form cannot be viewed or completed directly in your Internet browser. You must download the form to your computer, before you can open and complete it using Adobe Acrobat Reader.
None 15.05.2020
*ACA09 Application for Change of Curriculum To add and/or drop a course, to change your academic programme and/or plan.
Note: This is a writable PDF form and cannot be viewed or completed directly in an Internet browser. It must be downloaded to your computer (right-click and Save link as), before it can be completed using Adobe Acrobat Reader
None 17.01.2024
ACA09a Application to drop a course When needing to withdraw from a course between 20 April and 05 June 2020.
Note: This is a writable PDF form and cannot be completed directly in an Internet browser. It must be downloaded to your computer (right-click and Save link as), before it can be completed using Adobe Acrobat Reader
None 08.06.2020
ACA12 Application for Change of Curriculum: Third Term This form is no longer in use. Please use ACA09 Application for Change of Curriculum
ACA14 Commerce Abridged MoU This form has been replaced by the ACA47b Abridged Memorandum of Understanding (MOU)
ACA15 Commerce MoU This form has been replaced by the ACA47a Memorandum of Understanding (MOU)
ACA16 Commerce MoU
(Annual supplement)
This form has been replaced by the ACA48 Progress And Planned Activity Report (PPA)
ACA17 EBE Abridged MoU This form has been replaced by the ACA47b Abridged Memorandum of Understanding (MOU)
ACA18 EBE MoU This form has been replaced by the ACA47a Memorandum of Understanding (MOU)
ACA19 EBE MoU (Annual supplement) This form has been replaced by the ACA48 Progress And Planned Activity Report (PPA)
ACA20 Health Sciences Abridged MoU This form has been replaced by the ACA47b Abridged Memorandum of Understanding (MOU)
ACA21 Health Sciences MoU This form has been replaced by the ACA47a Memorandum of Understanding (MOU)
ACA22 Health Sciences MoU
(Annual supplement)
This form has been replaced by the ACA48 Progress And Planned Activity Report (PPA)
ACA23 Humanities MoU This form has been replaced by the ACA47a Memorandum of Understanding (MOU)
ACA24 Humanities MoU
(Annual supplement)
This form has been replaced by the ACA48 Progress And Planned Activity Report (PPA)
ACA25 Law MoU This form has been replaced by the ACA47a Memorandum of Understanding (MOU)
ACA26 Law MoU for minor dissertation and PGDip Research Paper This form has been replaced by the ACA47a Memorandum of Understanding (MOU)
ACA27 Law MoU
(Annual supplement)
This form has been replaced by the ACA48 Progress And Planned Activity Report (PPA)
ACA28 Science MoU This form has been replaced by the ACA47a Memorandum of Understanding (MOU)
ACA29 Postgraduate Progress and Planned Activity Report Form (Annual supplement) This form has been replaced by the ACA48 Progress And Planned Activity Report (PPA)
ACA36 External credit and exemption application When applying for external academic credit and/or exemption. None 11.02.2021
ACA37 Undergraduate Leave of Absence Application This form must be completed by Undergraduate students wishing to apply for a leave of absence. None 18.01.2023
ACA38 Postgraduate Leave of Absence Application This form must be completed by Postgraduate students wishing to apply for a leave of absence. None 13.05.2024
ACA39 Application form granting Semester Study Abroad (SSA) students special permission to write their exam at another location This form must be completed by Semester Study Abroad (SSA) students wishing to apply for special permission to write their examinations at their home Institution / other approved location / online proctoring. None 10.04.2018
*ACA40 Application to write an exam at a place off campus
This form must be completed by students wishing to apply to write an exam at a place off campus.
Note: This is now a writable PDF form which must be downloaded to your computer (right-click and Save link as), before it can be completed using Adobe Acrobat Reader.
None 22.11.2022
*ACA42 Unregistered local student request for grace period to attend classes while fee block applies Note: This form applied for the 2020 grace period which has expired, so it has been removed and is no longer in use. The 2021 grace period request process is now on PeopleSoft and may be accessed until 28 February 2021 for all eligible students.
ACA43 Application to return from
Leave Of Absence
When a student wishes to apply to resume their studies after returning from a Leave of Absence (LoA). None 17.05.2024
*ACA44 Deferred Examination Application Form When a student wishes to apply to defer their examinations due to illness or other good cause.
Note: Please ensure you also submit the relevant forms below in support of your  Deferred Exam Application.
This PDF form cannot be completed directly in your Internet browser. You should instead first download the form to your device, and then open and complete it using Adobe Acrobat Reader.
None 17.05.2024
*ACA44a Confidential Medical/ Psychological Report When a student wishes to apply to defer their examinations due to illness or other medical reason.
Note: This form should be submitted together with the ACA44: Deferred Examination Application Form.
This PDF form cannot be completed directly in your internet browser. You should instead first download the form to your device, and then open and complete it using Adobe Acrobat Reader.
ACA44aHLP 31.05.2023
*ACA44b Course without DP requirements To be completed only in the case of courses for which there are no DP requirements.
Note: This form should be submitted together with the ACA44: Deferred Examination Application Form.
This PDF form cannot be completed directly in your Internet browser. You should instead first download the form to your device, and then open and complete it using Adobe Acrobat Reader.
None 20.10.2022
ACA45 Humanities MoU
(Initial)
This form has been replaced by the ACA47b Abridged Memorandum of Understanding (MOU)
ACA46 Humanities
Research Progress Report
This form has been replaced by the ACA48 Progress And Planned Activity Report (PPA)
*ACA47a Memorandum of Understanding (MOU) This MOU should be completed by postgraduate students and their supervisor(s) when the student registers for the first time foreither their Master's or Doctoral degrees.
Note: This writable .pdf form cannot be viewed or completed directly in your Internet browser. You must download the form to your computer, before you can open and complete it using Adobe Acrobat Reader.
None 11.12.2018
*ACA47b Abridged Memorandum of Understanding (MOU) The abridged MOU should be completed by postgraduate students registering for the first time for either their Master's or Doctoral degree if they have not yet finalised their research topic. These students should complete the full MOU (ACA47a) within 6 months of registration, once their research proposal has been finalised.
Note: This writable .pdf form cannot be viewed or completed directly in your Internet browser. You must download the form to your computer, before you can open and complete it using Adobe Acrobat Reader.
None 11.12.2018
*ACA48 Progress And Planned Activity Report (PPA) This PPA must be completed for each subsequent year as a precondition for registration. The purpose of this annual PPA is to report on progress made in the past year, and to update any agreements in the MOU that may require revision.
Note: This writable .pdf form cannot be viewed or completed directly in your Internet browser. You must download the form to your computer, before you can open and complete it using Adobe Acrobat Reader.
None 11.12.2018
ACA49 Review of Deferred Exam Committee Decision not to grant a deferred exam When requesting a review of the Deferred Exam Committee’s decision not to grant a deferred exam. None 12.11.2019
ACA50 Request for review of a decision by the Readmissions Appeal Committee not to readmit a student When requesting a review of the decision made by the Readmissions Appeal Committee not to readmit a student. None
15.07.2024
ACA51 Motivation for late acceptance of an RAC appeal When motivating to the chair of the Readmissions Appeal Committee for late acceptance of an RAC appeal to be considered. None 04.01.2024
ACA53 Motivation for acceptance of a late submission to the Fit for Study Panel When motivating to the chair of the Fit for Study Panel for late acceptance of an application to return from Leave of Absence. None 05.03.2020
ACA54 Special Technical Fee Waiver Request for Lockdown-Related Reasons When master’s and PhD students are seeking a fee waiver in terms of the special Council concession on fees for research students affected.  None 02.10.2020
Commerce Faculty (COM)back to top
File Name Form Title When To Use The Form Help Document / Movie Last Changed
*COM01 Application for Academic Concession (Undergraduate Programmes) When undergraduate students are seeking an academic concession.
Note: This is a writable PDF form which must be downloaded to your computer (right-click and Save link as), before it can be completed using Adobe Acrobat Reader.
None 21.07.2023
Department of Student Affairs (DSA)back to top
File Name Form Title When To Use The Form Help Document / Movie Last Changed
DE001 This form has been renamed ACA44b - Supplementary Information for Application for the Deferred Examination.
DSA100a
Research Access to Students Application
When you need to request access UCT students for the purpose of research or surveys.
Submitted with the DSA100b and all relevant documents
None
16.07.2024
DSA100b
Research Access to Students Checklist
When you need to request access UCT students for the purpose of research or surveys to ensure that all documents and guidelines have been included.
Submitted with the DSA100a and all relevant documents.
None
16.07.2024
DSA Student Wellness Service (DSA-SWS)back to top
File Name Form Title When To Use The Form Help Document / Movie Last Changed
DSA-SWS-ADM008 Registration Form: Psychological Services When UCT students wish to access psychological services at the DSA Student Wellness Service (SWS) for the first time. None 08.10.2019
DSA-SWS-ADM009 Registration form: Medical Services When UCT students wish to access medical services at SWS. This form is completed by UCT students using the SWS online booking system for the first time or when details need to be updated on the SWS system. None 10.04.2019
EBE Faculty (EBE)back to top
File Name Form Title When To Use The Form Help Document / Movie Last Changed
EBE05b Student Information and Consent for Outdoor / Off-campus Activity Note: This form is currently under review.
Fees (FEE)back to top
File Name Form Title When To Use The Form Help Document / Movie Last Changed
FEE01 Note: FEE01 has been replaced by FEE08
FEE02 M65 Credit Transfer Note: This form has been removed.
*FEE05 Student Refund Request To obtain a refund in respect of Student Fees.
Note: This writable .pdf form cannot be completed directly in your Internet browser. You must download the form to your computer, before you can open and complete it using Adobe Acrobat Reader.
See: Fees handbook page or Student Fees handbook on the UCT Handbooks page. 13.12.2022
FEE06 Application for Pipeline Fee Relief 2007 Note: This form has been removed.
FEE07 Note: This form has been removed.
FEE08 Credit Card Form To pay UCT fees online by Credit Card.
Note: Ensure Student Number is correct.
See: Fees handbook page or Student Fees handbook on the UCT Handbooks page. 13.08.2019
FEE09 Request for Proforma Invoice When you require a proforma invoice See: Fees handbook page or Student Fees handbook on the UCT Handbooks page. 13.08.2019
FEE010 Note: This form has been removed.
FEE011 Note: This form has been removed.
 Health Sciences Faculty (FHS)back to top
File Name Form Title When To Use The Form Help Document / Movie Last Changed
*FHS033 Application for Concession to Miss Classes/Academic Activities (Postgraduates)
When postgraduate (PG) Faculty of Health Sciences (FHS) students wish to make an application for a concession to miss classes/academic activities. fhs033hlp.pdf 30.08.2024
*FHS034 Application for Concession to Miss Classes/Academic Activities (Undergraduates)
When undergraduate (UG) Faculty of Health Sciences (FHS) students wish to make an application for a concession to miss classes/academic activities. fhs034hlp.pdf 30.08.2024
Law Faculty (LAW)back to top
File Name Form Title When To Use The Form Help Document / Movie Last Changed
*LAW01 Law Scholarship application form When Law Faculty students wish to make application for available Law scholarships. None 04.12.2019
*LAW02 Application for Concession When UG or PG Law Faculty students wish to make application for a concession. None 06.12.2022
*LAW03 Application for Exemption When UG or graduate LLB students wish to make application for an exemption. None 06.12.2022
LAW04 Dissertation Open Access Suppression Form When there is a need to prevent your dissertation from being made available online via OpenUCT. None 27.10.2017
LAW05 Examination Committee Change of Results Form Please make use of ACA52: Change of results form
*LAW06 Application for Printing Credits When a student wishes to apply for printing credits within the Law Faculty. None 22.08.2018
File Name Form Title When To Use The Form Help Document / Movie Last Changed
TA03 Parking application form When you require a student parking disc. None 25.09.2024
     
     
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