Updates and New Forms

2025/2026

• Reverted to the February 2025 versions of this form and form help for the manual process, due to an unexpected delay in the system process..
  

• Updated form to reflect the current year,"2026".
• Updated UCT Administrative Forms page, "When To Use The Form", updating the committee name from "Readmissions Appeal Committee" to "Senate Readmission Review Committee (SRRC)".
  

• Page 1: NOTES section: Fourth bullet point: Removed "written" and replaced "approval" with "authorisation".
• Page 2: 3. ITEM DETAILS section: Changed the calculation of 10% to apply to the TOTAL AMOUNT (incl. VAT) field instead of to the TOTAL AMOUNT OF REQUEST (excl. VAT) field.
  

• To each of these forms, edited the note regarding the tax reference number.

• This form has been completely revised and converted to a fillable PDF form to facilitate completion and subsequent data capture. 
• Form Title changed to: "UCT Purchasing Card (PCard) request"
• When To Use The Form changed to: 
• "When requesting a PCard holder to purchase goods/services, based on the Purchase approved using this form.
• Note: This writable PDF form must first be downloaded to your computer (right-click and Save link as), before it can be completed using Adobe Acrobat Reader."

• On the Administrative Forms page: FM051 row: When to Use the Form column: Note section: First bullet point: Changed the service fee amount from "R150" to "R500" to be consistent with the service fee on the FM051 form.
  

• In Expense GL (excl HR) accounts worksheet: Added fifth bullet point in row D149: "751 (for CMC bookings)".
• In Income GL accounts worksheet:
• Deleted column E "Maps to expenses in the TB".
• Added Row 83 with details for the Income GL account 751 - INTERNAL CMC REVENUE.
  

• The SD005 - Request for Debtors Customer Refund form has been removed as it is no longer in use, and has been consolidated into the FM051 process.
  

• This form has been completely revised and converted to a fillable PDF form to facilitate completion and subsequent data capture.
  
• Note: This writable PDF form must first be downloaded to your computer (right-click and Save link as), before it can be completed using Adobe Acrobat Reader.

• In both these forms, updated the link in the GL Acct No. column to the current GL account guideline, FM055.
  

• These Discovery Health application forms have been updated for 2026.
  

• Form Title: Selection Committees Declaration of Confidentiality and Conflict of Interest (External parties only)
• When To Use The Form: This e-Form must be used by all external parties serving on UCT recruitment and selection committees.
  Note:
• External parties must complete and submit this form for each process they participate in.
• *This fillable PDF form with form fields and must first be downloaded to your computer (right-click and Save link as), before it can be completed using Adobe Acrobat Reader.

• Added the following note on Admin forms page:
  

• "This form now has additional security and can only be used by those with a UCT network account (i.e. UCT internal parties).
• If you are accessing the HR205 form remotely/ off-campus (i.e. not directly connected to UCT Network or eduroam), you will need to do so via VPN which requires that AnyConnect (UCT VPN software) is installed.
• If you are an external party, please complete the HR205a fillable PDF form."

• Page 1: Understanding your death benefit section: In first and second rows made some minor wording adjustments to ensure consistency with website.
  
• Page 3: HR151a: Section A: Some wording changes in first paragraph.
  
• Page 4: HR151a: Section B and Section C: Amended numbering references.
  
• Page 9: When do I complete this form? section: Changed second paragraph to "Existing members can also update their beneficiaries for their UCTRF Death benefit, UCT Separate Death Benefit and funeral benefit on the UCTRF administrator’s website."
  

• Page 1: Selection Committee section:
• Removed references to "mandate" and related fields.
  
• Replaced "Chair" with "Chairperson" throughout.
  
• Added "of the cluster" after any references to "EE Committee".
  
• Page 3: Approvals section: Changed structure of table adding print name, signature, contact number and date fields.
  

• The following forms have been removed as they are no longer in use, please use your P-Card instead for any courier expenses:
• MM007a:TNT Collection Request
  
• MM007b:Globeflight Collection Request
• MM007c:DHL Collection  / Quotation Request

• Page 2: 5. Employment equity details section: Added fields related to SA citizenship.
  
• Page 3: 9. Pay information section: Notes sub-section: Edited last two bullet points. 
  

• Page 3: What other forms do I need to complete? section: Added fourth bullet point: "your signed HR143 and Leave Report, if you have previously taken Study & Research or Contact Leave."
  

• Page 1:
  
• Form title: Added the word "Early" to change it to "DEBIT ORDER Early Retirees".
  
• Personal details section: Removed "Status" and "Retiree" fields. 
• Bank verifications section: Removed "Fax number" field. 
• Page 2: When do I complete this form? section: Added "are an early retiree and" to the first sentence.
  

• Page 1: Family funeral cover “opt out” for UCTRF members section: Added to first bullet point: "under that age of 22".
• Page 2: What other forms do I need to complete? section: Changed first bullet point to: "UCTRF Investment Choice (new members only) (HR150)."
  

• These forms have been updated and reinstated on request from OHSE.
  

• Page 1: Top section:
  
• Moved Rules sub-section to the top.
  
• In Instructions sub-section: Added bullet point: "Submit the completed, approved form with all attachments to Creditors via email FND-claims@uct.ac.za.Creditors Internal Claims email address for submission."
  

• Updated any references to Deputy Dean Undergraduate Studies and Deputy Dean Postgraduate Studies on both forms.
  

• Page 2: Section 1: Fixed typo by removing "the" from the third paragraph in the grey table cell at the top.
  

• Header: Added label for PO transaction number field: "TRANSACTION NUMBER BEING CORRECTED*"
  

• The "Income GL accounts" worksheet has been added for income accounts.
  

• Personal Details section: Removed "Home" telephone number.
• Payment Method Authorisation section:
  
• Removed "Home" telephone number.
• TA01 form only: Removed "(Please provide contract)".
  
• Important Information section: Completely revised the fourth bullet point.
  

• For Office Use Only section: Removed "Cheque" and "Cash" options and "Residence Number".
• Student details section: Removed "Home" telephone number.
  

• These forms have been removed on request from OHSE. Updated versions will be uploaded in due course.
  

• To each of these forms, added a detailed note regarding the tax reference number to comply with legislative requirements.
  

• MM031a form link has been reinstated and is available again, now that the downstream issue has been successfully resolved.
  

• MM031a app will be temporarily unavailable from 12H15 on Tuesday, 21 October until 08H00 on Wednesday, 22 October 2025 due to a critical issue downstream.The app will be available as soon as the issue is resolved.
  

• MM031a form link has been reinstated and is available again, now that the Perceptive Content upgrade has been successfully completed.
  

• MM031a form will be temporarily unavailable from 12H00 on Friday, 17 October until 08H00 on Monday, 20 October 2025 due to the Perceptive Content 2025 upgrade. The form will be available as soon as the upgrade is completed.

• Page 1: In the instructions section at the top: Removed bullet point "Complete Section 2".
  

• This form has been completely revised and converted to a fillable PDF form to facilitate completion and subsequent data capture.
  
• Note: This writable PDF form, with form fields, must first be downloaded to your computer (right-click and Save link as), before it can be completed using Adobe Acrobat Reader. Do not use Adobe Fill & Sign, as this disables the form fields. Instead complete the form by entering data into the existing form fields.

• Various structural and content changes, updates and improvements throughout these three forms.
  

• Page 1: 4. INVESTMENT OPTIONS section: Remove Note with two bullet points.
  
• Page 3. Completing a UCTRF Living Annuity Form: HR158: section:
  In the third sub-section:
  
• Changed the title to "What is the FSCA's recommended draw-down rate?"
• Updated all the percentage values in the Males & Females column.
  

• Reinstated the following forms with various updates:
  
• HS04: Biological Monitoring
• HS05: Appointment of SHE
• HS06:Appointment of SHE
• HS07: Appointment of First Aider   
  
• HS10: Occupational Risk

• Form Title: Management Referral Forms
  
• When To Use The Form: When providing information about an employee’s ability to perform their role.

• Form Title: Head of Departments Section 8(2) Appointment Letter
• When To Use The Form: When making a Head of Departments Section 8(2) Appointment

• Page 2: SECTION C: MEDICAL/PSYCHOLOGICAL REPORT:
  
• Added Medication or treatment prescribed (Capture details below) fields including YES/NO option buttons and text field.
  

• Various changes throughout form.
  

• Reverted to previous version of PS01 form until further testing can be done on older versions of Acrobat Reader.
  

• In all three forms:
  
• Changed top right heading to  "Academic Administration Office".
• Updated the links to the UCT Handbook 3.
  
• If applicable, replaced "Mid-year" with "Year-end exams".
  

• Page 1: Notes section: Replaced the fourth bullet point with: "The completed form must be sent to the UCTRF Office, Room 134, Bremner Building, Rondebosch or emailed to yumna.gamildien@uct.ac.za  within 13 weeks of the life event together with supporting documents for the life event that has taken place. "
• Page 3: Where do I send this form? section: Replaced with: "The form should be sent to the UCTRF Office, Room 134, Bremner Building, Rondebosch or emailed to yumna.gamildien@uct.ac.za."
  

• Various changes throughout these forms.
  

• Various changes throughout these forms.
  

• Form Title: Correction of asset previously expensed
• When To Use The Form: When you want to correct the posting of assets purchased where the purchase was erroneously not processed by the Assets Department, resulting in assets being expensed.
  Note: *This fillable PDF form with form fields and must first be downloaded to your computer (right-click and Save link as), before it can be completed using Adobe Acrobat Reader.

• Various minor enhancements throughout the form.
  

• Supporting spreadsheet updated only: Instant Money Subsistence and Mileage Detail

• Supporting document updated only: Inventory_for_insurance_purposes.xls
  

• Page 1: Replaced department details with email address.
  

• Removed page 3,section For Science Faculty students only: ACA09S – Application for change of curriculum - as it is no longer required.
  

• Page 1: Note section: Point 2: Removed "Items exceeding this limit to be declared separately.".
  

• Page 1: Section 1.B. PERFORMANCE RATING SUMMARY: Replaced "Exceeds 2" and "Exceeds 1" columns with "Exceeding" column.
  
• Page 3: Section 2.A. PERFORMANCE RATINGS: Replaced "Exceeds 2" and "Exceeds 1" columns with "Exceeding" column.

• Revised supporting guide and changed format to PDF: NRF fund maintenance - Applying for new NRF funds.
  
• Updated links in FM003a form and FM003ahlp guide.
  

• Page 1: In table: First column header: Changed from "CUSTOMS CHARGE TRANSACTION NUMBER (E.G. 35 DOC NUMBER)" to "CUSTOMS CHARGE TRANSACTION NUMBER  PCARD = 35 DOC NUMBERPO = PO NUMBER".
  

• Page 2: Selection Committee Membership (Completed by HOD/Line Manager) section: Added "Note: Confirmation and evidence of training for each selection committee member who have completed the EE training is required and must be attached, retained and stored in the recruitment file on the UCT network by the hiring line manager."
• Page 3: Approvals section: Moved Recruitment Advisor row to the end.
  

• Page 2: Selection Committee Membership (Completed by HOD/Line Manager) section: Added "Note: Confirmation and evidence of training for each selection committee member who have completed the EE training is required and must be attached, retained and stored in the recruitment file on the UCT network by the hiring line manager."
• Page 3: Added new section named: "Area Finance Manager verification of the post, funding details and sign-off".

• Pages 1 to 4: Section 1: Performance Contracting for a 3-year cycle:
  
• Pages 1 to 3: Amended the VC Key Priority/ Performance Area section labels.
  
• Page 4: Added new VC Key Priority/ Performance Area section.
• Pages 7 to 8: Section 4: Feedback on Performance Contracting for the current performance cycle (January to December 202…..):
• Amended the VC Key Priority/ Performance Area section labels.
  
• Added new VC Key Priority/ Performance Area section.
  
• Page 10: When do I complete this form? section: Fourth and fifth bullets: Removed "(applicable for completion from 2026)".
  
  

• On UCT Administrative Forms page, added Legal Services section to the drop-down lists.
  

• Page 1: SECTION 3:  Authorisations:
• In ALL RETIREMENTS WITH BOOK VALUE > R 50 000 row: Removed "INCL. VAT".
  
• In ALL RETIREMENTS WITH BOOK VALUE > R500 000 row: Removed "INCL. VAT".
  

• Form Title: Approvals check list: Grant/Contract/MOU/MOA for the Office of the Registrar
• When To Use The Form: This check list must be completed before grants/contracts/MOUs/MOAs are forwarded to the Registrar or duly authorised signatory for signature on behalf of the University of Cape Town.
  Note: *This fillable PDF form with form fields and must first be downloaded to your computer (right-click and Save link as), before it can be completed using Adobe Acrobat Reader.

• Form Title: Contract Submission eForm
• When To Use The Form: When needing to archive the final signed version of a contract managed in your area related to administrative and/or support functions.
  Note: To access the link and ensure that your area is catered for in the Contracts Reposiory, please complete a ServiceNow Perceptive Query / Request and select Perceptive: eForms (Category), Governance Contract (Service Area) and enter "LS101" (Name of the eForm).

• Corrected the last updated date in the footer.
  

• Page 2: Top of page:
  
• Added note: "Note: Signing instructions:
  Do not use Fill & Sign to sign as this will disable all form fields, making any remaining, incomplete fields unusable.
  To sign: Select Sign method and click in Signature field to either Insert image of your signature or Apply digital signature."
• Added  How are you signing? key: Labelling the two sign method icons.
• Page 2: For all signature fields:
  
• Added Sign method with two columns for selecting sign method to show/hide the applicable sign field indicated above enabling users to either sign by inserting an image of their signature or to sign with their Adobe Digital ID.

• Added column H labelled: "PCard transactions can be cleared against this account".
• Various minor improvements/additions throughout.
  

• Fixed typo in URL to the form. Correct URL: https://forms.uct.ac.za/hr304.pdf .
  

• Page 2:
  
• When do I complete this form? section: Adjusted the staff category in the first table row.
  
• Investment choice information sub-section: Amended the instructions for changing investment choice after the standard date.
  

• Page 1: NOTES section: Changed the month for the annual UCTRF contribution change from "March" to "November". 
  

• Form Title: Application for a UCT Fleet Card
• When To Use The Form: Use this form when applying for a Fleet Card.
  Note: *This writable PDF form must first be downloaded to your computer (right-click and Save link as), before it can be completed using Adobe Acrobat Reader.
  

• Form Title: UCT Fleet Card - change of details
• When To Use The Form: Use this form when there are any changes to a fleet cards  personal, departmental details or default fund and/or cost object.
  Note: *This writable PDF form must first be downloaded to your computer (right-click and Save link as), before it can be completed using Adobe Acrobat Reader.
  

• Page 1: Updated submission deadline, meeting and outcome dates for 2025.
  

• Page 1: Updated submission deadline, meeting and outcome dates for 2025.

• Form Title: Reduce Death Cover Option (outside of the annual option date)
• When To Use The Form: Use this form when you would like to reduce your death cover option at a time other than at the annual option date. 

• Page 2: Tender deviation type (tick appropriate box) section: In Practicalities row, replaced '$" sign with "R" sign.
  

• Expense GL (excl HR) accounts worksheet:
  
• Added Purchase orders can be raised against this account column to indicate whether the account can be used for POs
• Added Expense accounts that  can be used for reimbursement processing via Debtors column to indicate whether the account can be used by Debtors for reimbursement.
• Added several new GL accounts and made various wording updates.
  

• Pages 3 to 5: Details of Additional External Examiners section: Examiner's Title and Name sub-section: Various changes to extend and enhance fields in these sub-sections.
  

• Page 1 to 2: Section B: COA recommendation: Removed option (ii)(b) and its references throughout the form and some other minor amendments.
  

• Pages 3 to 7: Details of External Examiners section: Examiner's Title and Name sub-section: Various changes to extend and enhance fields in these sub-sections.

• Several minor amendments throughout the form.
  

• Page 1: Section B: Examiner recommendation: removed (ii)(a) and its references throughout form.
  
• Page 2:
  
• Section C: Examiner disclosure agreement: Several amendments to agreement principles.
• Section D: Declaration: Several amendments to the declaration principles.
  

• Added new sub-section below Human Resource (HR) section: HR Healthcare.
• Added the following note at the top of the sub-section, which applies to all forms within it: Note: Return completed forms and supporting documents to: HR.Healthcare@uct.ac.za. Do not submit directly to Discovery Health or Kaelo, as applicable.

• Form Title: Discovery Health – Application to transfer an existing member to an employer group
• When To Use The Form: When transferring an existing Discovery Health membership to the UCT group if the main member is the UCT employee.
  Note: Sections 1 and 5 must be completed by the member and signed by hand. Certificate of membership and ID copy are required.

• Form Title: Discovery Health - Applying  to join as part of an employer group
• When To Use The Form: When applying to join Discovery Health within the first 3 months of employment at UCT.
  Note: Sections 7 and 8 are to be completed by the HR Healthcare office. ID copies and a bank stamped account confirmation letter are required.
  

• Form Title: Discovery Health - Applying to become a member (full application)
• When To Use The Form: When applying to join Discovery Health after the first 3 months of employment at UCT.
  Note: Sections 4, 7 and 8.1 are to be completed by the HR Healthcare office. ID copies and a bank stamped account confirmation letter are required.

• Form Title: Kaelo MyHealth Plus application
• When To Use The Form: Only applicable to UCT staff in payclasses 2 to 6 who are not joining a registered medical aid scheme. Use when applying to join Kaelo MyHealth Plus. Note: ID copies are required.

• The FHS033 and FHS034 forms and help documents reflecting the online PeopleSoft process have been enhanced based on feedback received, and reinstated.
  
• The completed forms can now be uploaded as a Service Request to PeopleSoft Self Service.
  

• Updated any outdated or broken links throughout the form.
  

• FHS033 and FHS034 forms have been temporarily removed until further notice.

• Page 1: Check form button: Fixed validation logic in section 1.4 and adjusted the check form alerts for consistency.
  

• Page 1: Section C:
  
• Added fields: "Is there a conflict of interest?" with Yes/No options and "If yes, please provide details" fields.
  
• Added note: "Note: Fund holder, by signing this expense you are aware of the possible conflict of interest."
  

• Links have been updated throughout the form.
  
• The file format has changed from ".doc" to ".docx".

• The structure of the form has been completely revised as follows:
  
• Section 1 changed from "Review performance in the last performance cycle", to "Performance Contracting for a 3-year cycle"
• Section 2 changed from "Performance rating for the last performance cycle" to "What are your UCT career goals for the next 5 years?" 
• Section 3 changed from "Agree performance objectives for the next performance cycle" to "To deliver on what is expected from you, and to support your career development, what training / development / support do you need?"
• Section 4 changed from "What are your UCT career goals for the next 5 years" to "Feedback on Performance Contracting for the current performance cycle".
• Section 5 changed from "To deliver on what is expected from you, and to support your career development, what training / development / support do you need?" to "Feedback to staff member on final rating and development plan".
• Various other changes have been made throughout the form, in particular related to performance contracting and review.
  

• Page 2: Second table row: Changed to: "If yes, please provide the name of the University and upload a copy of your agreement."
• The file format has changed from ".doc" to ".docx".
  

• Page 1: Section A: Declaration: Point b) iv.: Added: "And, where applicable, I have uploaded a copy of the agreement."
  

• Page 3: What else do I need to know? section: Added bullet point: "For information regarding the exclusions, see the separate death and lump sum disability policy, i.e. Optional risk benefits compulsory and voluntary cover policy, and view endorsements to that policy."

• Page 3: What else do I need to know? section: Added bullet point: "For information regarding the exclusions, see the separate death and lump sum disability policy, i.e. Optional risk benefits compulsory and voluntary cover policy, and view endorsements to that policy."

• Page 1 and page 4: Various changes throughout these pages of the form.
  

• Page 1:
  
• Appointment details section: Added Source of funding field and associated options.
• Payment details section: Added Total contract amount field.
  

• Page 1: EXISTING APPOINTMENT DETAILS section: Added Line manager field.
  

• Page 1: Instructions section: Updated deadlines for 2025 applications.

• The FHS033 and FHS034 forms and help documents from August 2024 which reflecting the online PeopleSoft process have been reinstated  and the completed forms can now be uploaded as a Service Request to PeopleSoft Self Service.
  

• Temporary amendments have been applied to these forms to reflect the temporary Development Dialogue process change for this year's review cycle.
  

• Note: Use of this form is temporarily suspended.
  

• Page 1:
  
• SPECIFIC FORMS table: Updated linksto all forms and removed reference to FM034 petty cash form as this is no longer in use. 
• Updated links to policies and applied minor formatting changes.
  

• Expense GL (excl HR) accounts worksheet: Added rows 241 and 242 for two OPER-EXPS commit items:
  
• GL# and name: 4880 - CARBON TAX (Includes: FOR USE BY CENTRAL FINANCE ONLY: carbon tax levied by SARS)
• GL# and name: 4881 - VALUABLE METALS (VAT REVERSE CHARGE) (Includes: relating to the purchase of gold where the vendor has indicated the supply is being made in terms of the domestic reverse charge (DRC) on valuable metals.)"
  

• Removed comments and corrected form footer. 
• Note:
  
• This FHS form is a copy of the FHS038 form also hosted on the HREC website added on request from the faculty.The "Last changed date" matches the date it was created by: 30 January 2025.
  
• This is the only section of forms that works in this way.

• Page 1: Added section "For Office Use: Payment of Bursary".
• Page 1 and 5: Updated hyperlinks, as necessary.
  

• Several minor changes throughout the form for the mid-year 2025 session.
  

• Page 1 to 3: Various changes throughout the form.
  
• Page 3: Personal contact details section: Added note to highlight that these fields are mandatory.
  

• Page 2: Completion of AS001 section: Added the following point: "Do not use the Edit PDF functionality to add information to this form. Simply type or paste the information into the relevant fields."
  

• Page 2: Completion of AS002 section: Added the following point: "Do not use the Edit PDF functionality to add information to this form. Simply type or paste the information into the relevant fields (or Insert Image or Apply digital signature in the case of approval fields)."
  

• FM030-Claim tab: Section B: Updated the Rate per KM column to "R4.76" for motor vehicles.
• Instructions tab:
  
• Updated the effective date from "1 March 2024" to "1 March 2025"
• Updated the SARS rates for 2025 to "R4.76" for motor vehicles and "R3.33" for motor cycles.

• FM033-Claim tab: Section B:  - Breakdown of expenditure (complete after the trip/purchase):
  
• Updated the effective date from "1 March 2024" to "1 March 2025".
• Updated the SARS rates for 2025 to "R4.76" for motor vehicles, "R176" for incidentals only and "R570" for meals and incidentals.

• Supporting document: Instant Money Subsistence and Mileage Detail supporting spreadsheet: Corrected the mileage rate from "R4.84" to "R4.76".

• FM032-Claim worksheet and Instructions worksheet: Updated rates as follows: "For local travel, the allowed MAXIMUM daily rate, effective 01 March 2025 is R176 for incidental costs only or R570 for meals and incidentals."

• FM049-Claim tab: Section B: Updated the Rate per KM column to "R4.76" for motor vehicles.
  
• Instructions tab:
  
• Updated the effective date from "1 March 2024" to "1 March 2025".
• Updated the SARS rates for 2025 to "R4.76" for motor vehicles, "R176" for incidentals only and "R570" for meals and incidentals.

• Page 2: Section C: Reinstated the remote and in-person consultation type options and split the Clinical information and diagnosis into two fields, and  several other minor changes.
  

• FHS033 and FHS034 forms have been temporarily removed until further notice.
  

• Page 1: NOTES section: Updated the Recruitment Manager reference to: Lily Nombombo.
  

• UCT Administrative Forms page: HR201 form When To Use The Form field: Updated the note referring to the new recruitment manager, i.e.: "Note: If you have any recruitment queries, please e-mail Lily Nombombo.".
  

• Page 2: Submission of AS001 section: Added additional points to facilitate the correct submission of the form.

• Page 2: Submission of AS002 section: Added additional points to facilitate the correct submission of the form.
  

• Supporting document: Instant Money Subsistence and Mileage Detail supporting spreadsheet: Corrected the mileage rate from "R4.64" to "R4.84".

• Changed the bank charge per amount paid from "R10.95" to "R9.50".
  

• Page 1: Section B. ITEM DETAILS:
  
• Unit net amount (excl.VAT) column: Added "in original currency" after "amount" in column header.
• Between Unit net amount and Total amount columns: Added "Currency" column.
• Total amount (excl. VAT) column:
  
• Added "ZAR" after "Total" in the column header.
  
• Added "TOTAL" row at the end of the column. 
  

• Throughout the form removed any references to requests for new floats, and changes to floats.
• The form is now only to be used for closing floats.
  
• Added reference to template to assist in closing floats, see: Petty cash recon template.
  

• Page 1: NOTES section: Last bullet point: Added "Talent Development Manager". 
• Page 3: 
• APPROVAL (Office Use Only) section: Added "Talent Development Manager".
• Declination (Office Use Only) section: Added "Talent Development Manager".
• Page 4: When do I complete this form? section:
  
• Removed the table and replaced it with "the value of the course fee up to a maximum of R18 000."
  

• Page 1 to 5: Throughout the form replaced the e.g. with "2025".
  
• Page 1 to 7: Throughout this form removed all references to UCT Staff PhD Bursary Scheme.

• Page 1 to 2: Throughout the form replaced the example with "2024".
  
• Page 1 to 2: Throughout this form removed all references to UCT Staff PhD Bursary Scheme.

• This form has been revised and converted to a fillable PDF form to facilitate completion and subsequent data capture.
  
• Note: This writable PDF form, with form fields, must first be downloaded to your computer (right-click and Save link as), before it can be completed using Adobe Acrobat Reader. Do not use Adobe Fill & Sign, as this disables the form fields. Instead complete the form by entering data into the existing form fields.

• Reverted to the June 2024 versions of this form and form help for the manual process, due to an unexpected delay in the system process.
  

• Reverted to the June 2024 versions of this form and form help for the manual process, due to an unexpected delay in the system process.
  

• This form has been completely revised to ensure alignment with updated AS002. 
• Form Title changed to: Donation in Kind Notification
• When To Use The Form changed to: "When you have received donated goods below the Asset threshold and/or require an S18a certificate.Note: For donated assets above the asset threshold, complete AS002."

• On both forms: Page 1: Type of leave of absence requested section: Added: "2025 Special Leave of Absence".
  

• On both forms: Page 2: Second bullet: Note added:
  
• "Note: If Fill & Sign is used on a form, the form will be disabled. Simply deleting the Fill & Sign signature will not reactivate the form fields. Therefore, if Fill & Sign is used accidentally, revert back to a version of the document that has never had Fill & Sign used (this may require that the form needs to be completed again, depending on where in the approval process Fill & Sign was used)."
  

• The following forms have been removed as petty cash is no longer in use:
• FM047: Claim for petty cash reimbursement
  
• FM048: Delegated petty cash signatory
  

• Page 1: 
• In the notes section:
  
• Removed second bullet point: "For security and business reasons, cheques are no longer being issued"
• Changed last bullet point to: "Complete section A, obtain authorisations required in Section B, and email the completed form to the Treasury Section (Fnd-treasuryreq@uct.ac.za)."
• In A3 section:
  
• Changed field label from "Cost Centre" to "Cost Centre/RIO".
• Changed field label from "Email if NOT contact person@uct.ac.za" to "Contact email". 
• In C section: changed note to: "Treasury office must forward completed form to fnd-claims@uct.ac.za."
  

• This form is no longer in use as the associated process has been discontinued.
  

• Page 1: Updated the applicable dates for 2025.
  

• Page 1:
  
• Top section: Last bullet point: Replaced last part with "send completed form to Treasury Section via email (fnd-treasuryrequests@uct.ac.za)".
• C. To be completed by Treasury office section: Added the following note at the end: "Note: Treasury office must forward the completed FM052 form to the Payments Clerk (Creditors)."
  

• All the HS forms have been removed on request from the OHSE, with the following message:
  "Note: This form is no longer in use. Please refer to the Occupational Health and Safety website."
  

• Form Title: Honours student research project application form to apply for ethics approval
• When To Use The Form: This form is for seeking HREC approval for honours students research projects ONLY.
  Note: This form must be completed even if the honours student has been added as a co-investigator on another main study.
• Note:
  
• This new FHS form is a copy of the new form also hosted on the HREC website added on request from the faculty.The "Last changed date" matches the date it was created by: 30 January 2025.
  
• This is the only section of forms that works in this way.

• Page 1: A. Payment details section: Bank charges field: Updated the bank charge rate in the calculation from "R8.85" to "R10.95".
  

• This form has been reinstated to the UCT Admin forms list (replacing the ServiceNow incident and workflow).
  
• This form has been revised and converted to a fillable PDF form to facilitate completion and subsequent data capture.
  
• Note: This writable PDF form, with form fields, must first be downloaded to your computer (right-click and Save link as), before it can be completed using Adobe Acrobat Reader.

• This form has been revised and converted to a fillable PDF form to facilitate completion and subsequent data capture.
  
• Note: This writable PDF form, with form fields, must first be downloaded to your computer (right-click and Save link as), before it can be completed using Adobe Acrobat Reader.

• Page 1: Amended the deadline date and instructions for Category 1 and Category 2 for 2025 applications.
  

• Page 1: 
• NOTES section: Added references to sections 1 and 2.
• Added Section 1 label and description, and amended sub-section numbering as needed.
  
• Page 4: 
• Added Section 2 label and description, and amended sub-section numbering as needed.
• Various changes throughout section 2 to provide more detail against the award recommendations/approvals and additional signatory fields.
  

• Page 1: Section B:
  
• Changed column label from "Net amount (excl. VAT)" to "Unit net amount (excl. VAT)".
  
• Added column: "Total amount (excl. VAT)".

• Updated to reflect the current year, 2025.

• Removed "2023" year identifier from the header of both forms, as no longer applicable.
  

• Page 1:
  
• 1. CREATE A NEW FUNDS CENTRE section:
  
• Removed note: "For all other fund centres, this will be the name / staff # of the Head of Department (HOD)."
• For Type of fund centre field: Added "Investment" option.
  
• Added options to select applicable type of Investment Portfolio.
  
• Some minor changes made to the rest of the form.
  

• Page 1: General provisions relating to deviations section: Various changes made throughout this section:
  

• Changed format of signature fields throughout, from 'text only' to facilitate inserting an image in the fields, and file format changed from ".doc" to ".docx" (as applicable).

• Page 1: Changed format of signature fields from text only to facilitate inserting an image in the fields, and file format changed from ".doc" to ".docx".
  

• Page 2: Deadline dates section:
• Deadline dates updated for 2025. 
• All instances of "2024" changed to "2025".
• Page 3: ACA09S: Planned degree curriculum table: Changed column headers to: "2025", "2026", "2027", "2028".

• Page 2:
  
• Section A and B: Added field "Has there been an affordability check?".
• Section B: Split fields regarding adding or taking away substantive functions.
  
• Page 3: Section C: Added field "Has there been an affordability check?".

• This form has been completely revised.