2014
|
|
|
|
|
15.12.2014 |
HR141 |
Update |
- Page
1: Notes section: Fifth bullet: “Faculty Finance Manager” changed to
“Faculty/Pass Finance Manager”.
- Page
1: Leave details section: Merged lines in Period of leave field.
- Page
1: Financial Assistance section: Study Travel Grant sub-section: Some
fields re-sized due to space constraints.
- Page
1: Financial Assistance section: Study Travel Grant sub-section: New
2015 rates for travel outside and travel inside South Africa added.
- Page
1: Financial Assistance section: Encashment of Leave sub-section: New
2015 maximum encashment rate added.
- Page
1: Financial Assistance section: Encashment of Leave sub-section: “URC
fund (for transfer of awarded funds)” changed to “Internal awards fund”.
- Page
1: Authority for leave and funding section: “Faculty Finance Manager”
changed to “Faculty/Pass Finance Manager.
- Page
3: Where do I send this form? section: “Faculty Finance Manager”
changed to “Faculty/Pass Finance Manager.
|
12.12.2014 |
FM031 |
Update |
- Page
1: Notes section: Wording "Advances will be paid directly into the
staff/student bank account. Please ensure staff/student vendor # given
below" added.
- Page
1: Notes section: First bullet point: Wording amended.
- Page
1: Notes section: Second bullet point: Wording amended.
- Page
1: Section A: Instructions for cheque field removed.
- Page
1: Caution section: Caution icon removed and bullet points amalgamated
under the Notes.
|
09.12.2014 |
R&I18 |
Update |
- Page
1: Notes amended.
- Page
2: Equipment Applied For section: Field names amended.
- Page
2: Detailed Budget Section: New section added.
- Page
4: Section 7: "Quotations should be valid for 3 months" wording added
to field.
- Page
5: Signature section: "Approved by chair of the faculty equipment
committee" and "To be completed by Dean" sections re-ordered.
|
08.12.2014 |
R&I24 |
Update |
- Page
1: Deadline dates for submission of applications to the Research Office
updated.
- Page
1: Purpose section: Wording amended from "awards" to "grants".
- Page
1: Purpose section: Amount updated from R19 000 to R20 000.
- Page
3: For Official Use section: "For Official Use" heading added before
"Year in which last Short Course / Short Visit travel grant was
received" field.
- Page
4: Provisional
Budget section: "DHET accredited publications..." field moved to
checklist on last page.
- Page 4:
Provisional
Budget section: "Date
of last URC award received or applied for, in the last three years"
field removed.
|
08.12.2014 |
R&I13 |
Update |
- Page
1: Section One: Deadline dates for submission of applications to the
Research Office updated.
- Page
1: Visiting Scholars Fund (VSF) details: Conditions section: Second
bullet point removed.
- Page
1: Visiting Scholars Fund (VSF) details: Conditions section: Third
bullet point wording changed from "Omissions from this request must be
motivated" to "Deviations from this request must be motivated."
- Page
1: Visiting Lecturers Fund (VLF) details: Conditions section: Third
bullet point wording changed from "Omissions from this request must be
motivated" to "Deviations from this request must be motivated."
- Page
4: Section 6: Costs: Subsistence daily rate updated.
- Page
4: Section 6: Costs: 6.2 Reference to subsistence daily rate updated.
- Page
5: Date of last VLF/VSF award for this department section: Removed.
- Page
5: Application checklist: Checklist item "Detailed Programme attached"
added.
|
04.12.2014 |
HR201 |
Update |
- Page
1: First section: New field added for posts advertised across levels
allowing applicants to indicate if they would like to be considered for
the lower level post should they be unsuccessful at the higher level.
|
03.12.2014 |
HR144 |
Update |
- Page
1: Authority for special leave without pay section: Line Manager
signature field added.
|
01.12.2014 |
HR190 |
Update |
- Page
2: Output fields required on report section: Other data sub-section:
Removed Part-time indicator and Employment percent fields.
- Page
2: Output fields required on report section: Added Number of weekly
work days field.
- Page
2: Authority section: Changed HR Systems Support Office to HR Systems
& Support Office.
- Page
3: Changed all HR Systems Support Office references to HR Systems
& Support Office.
|
20.11.2014 |
HR200 |
Update |
- Page
2: Recruitment Advertising Media Deadlines section: Changed media
deadlines (National Newspapers, Western Cape, Websites) from “10h00
every Friday” to “10h00 every alternate Friday”.
|
20.11.2014 |
HR190 |
Update |
- Page
2: Employment Contract Type Required section: Removed “T3 Open end
contract” from the report selection options.
|
20.11.2014 |
HR180 |
Update |
- Page
3: Administrative Clearance section: Removed one T3 reference.
|
20.11.2014 |
HR150 |
Update |
- Page
2: When do I complete this form? section: Removed one T3 reference from
the table.
- Page
2: What other forms do I need to complete? section: Removed two T3
references.
|
20.11.2014 |
HR145 |
Update |
- Page
2: Where do I send this form? section: Removed two T3 references.
|
20.11.2014 |
HR141 |
Update |
- Page
1: Authority for leave and funding section: Reinstated HR Administrator
signature field.
|
20.11.2014 |
HR140 |
Update |
- Page
1: Leave Details section: Special leave with pay section: Added “If
appropriate, please attach supporting documentation”.
|
20.11.2014 |
HR125 |
Update |
- Page
2: When do I complete this form? section: Three T3 references
removed.
|
20.11.2014 |
HR102 |
Update |
- Page
1: Existing Appointment Details section: Type of Contract field:
Removed “T3 (> 5 years)” as T3 contracts no longer exist.
|
13.11.2014 |
ACA033 |
New |
Title: ACA033
-
Creating a code for a new qualification
When
to use:
To be completed if you would like to create a
code for a new qualification with its attendant programme / plan codes.
|
13.11.2014 |
ACA032 |
New |
Title: ACA032
-
Creating a code for a new plan
When
to use:
To be completed if you would like to create a code
for a new plan within an existing programme / plan within a
qualification.
|
13.11.2014 |
PG024 |
Update |
- Page
1: Form title: Date (year) removed from title.
- Page
2: Section C: Introductory wording removed reference to date (year) and
changed to "current year".
|
10.11.2014 |
HR144 |
Update |
- Title:
Changed from "Leave without Pay Financial Checklist" to "Special Leave
Without Pay".
- Form
completely reworked.
|
10.11.2014 |
HR140 |
Update |
- Page
1: Notes section: Added item (iv) “special leave without pay” to second
bullet point.
- Page
1: Notes section: Added hyperlinks to the appropriate forms for "study
& research and contact leave", "warden’s leave" and "special
leave without pay" to second bullet point.
- Page
1: Leave details section: Added new sub-section called “Time off in
lieu of overtime”.
- Page
1: Leave details section: Changed "Special" leave sub-section to
“Special leave with pay”.
- Page
1: Leave details section: In the "Unpaid" sub-section, added reference
to form HR144 for any unpaid leave requests greater than 15 days.
- Page
2: When do I complete this form? section: Added “time off in lieu of
overtime” to bullet points.
- Page
2: When do I complete this form? section: Changed "special leave" to
“special leave with pay”.
- Page
2: When do I complete this form? Note section: Added hyperlinks to
forms HR141 and HR142.
- Page
2: When do I complete this form? Note section: Updated "special leave
with pay" bullet point. Removed explanation of special leave without
pay with/without rights. Added sentence explaining that applications
for special leave without pay should be submitted on HR144.
- Page
2: Where do I send this form? Note section: Changed all references of
“special leave” to “special leave with pay”.
- Page
3: What supporting documentation do I need to submit? section: Changed
“special leave” reference to “special leave with pay”. Removed
references to the old "Leave without pay financial checklist" form
which has now changed to the "Special leave without pay" form.
|
06.11.2014 |
ACA031 |
Update |
- Page
4: Section 7: Course code reduced from 8 input blocks to 7 input blocks.
|
30.10.2014 |
FM045 |
Update |
- Page
1: Information section: Added wording "Fuel reimbursements for personal
vehicles (used for UCT business) may not be made on the FM045 form, as
this needs to be recorded via the FM030 for IRP5/tax purposes".
- Page
1: Note section: Note a) and b) wording combined to included
staff/students.
- Page
1: Fund holder section: Reference to itemised points removed and
wording amended to "I have checked the details above & approve
payment of this claim".
|
30.10.2014 |
FM030 |
Update |
- Page
1: Information section: Added wording "using their personal vehicles
for UCT business".
- Page
1: Information section: "Previously known as Shell Court" removed from
submission address.
- Page
1: Note section: Note a) : Wording amended to included staff/students.
- Page
1: Note section: Note c) : Wording added "For this reason, please do
NOT use petty cash for these claims, or your P-card for fuel purchases".
- Page
1: Rates per km field: Amended to "SARS rates per km".
- Page
1: Field added: New field added "Other amount per km, as agreed with
fund holder, if less than SARS rates".
- Page
1: Fund holder section: Reference to itemised points removed and
wording amended to "I have checked the details above & approve
payment of this claim".
|
30.10.2014 |
HR105 |
Update |
- Page
1: Notes section: Added hyperlink to HR100a reference in fourth bullet
point.
- Page
1: Authority for appointment and funds section: Added reference to the
HR delegated authorities document.
- Page
1: Authority for appointment and funds section: Changed
“Administrator/Fund Holder” to “Line Manager / Fund Holder”.
- Page
1: Authority for appointment and funds section: Changed “Head of
Department” to “Recommending Authority” to align with HR delegated
authorities document.
- Page
2: Where do I send this form? section: Changed “Head of Department” to
“Recommending Authority” in first bullet point.
- Page
2: Where do I send this form? section: Added reference to the HR
delegated authorities document in first bullet point.
- Page
2: Where do I send this form? section: Added “Final Authority” in third
bullet point.
- Page
2: Where do I send this form? section: Added reference to the HR
delegated authorities document in third bullet point.
- Page
2: Where do I send this form? section: Removed reference to “Bremner”
in fourth bullet point.
- Page
2: When do I submit this form? section: Removed reference to “Bremner
Building”.
|
30.10.2014 |
HR141 |
Update |
- Page
1: Notes section: Added Faculty Finance Manager to fifth bullet point.
- Page
1: Financial Assistance section: Encashment of leave field – moved
bracketed text up a line.
- Page
1: Financial Assistance section: URC Fund field wording slightly
changed, from “URC fund to which awarded funds will be transferred” to
“URC Fund (for transfer of awarded funds)”.
- Page
1: Financial Assistance section: Added Funds Center field.
- Page
1: Financial Assistance section: Added Cost Center field.
- Page
1: Authority for leave and funding section: Added sign-off line for
Faculty Finance Manager.
- Page
1: Authority for leave and funding section: Removed HR Administrator
sign-off field.
- Page
3: When do I complete this form? section: Removed bracketed text
containing references to permanent and T3 conditions of service.
- Page
3: When do I complete this form? section: Added the word “permanent”
before “academic and research staff”.
- Page
3: When do I complete this form? section: Added extra sentence to the
fourth bullet point to indicate when money will be transferred to the
fund.
- Page
3: Where do I send this form? section: Added Faculty Finance Manager
for fund confirmation.
|
30.10.2014 |
R&I12 |
Update |
- Various
contact details updated.
|
24.10.2014 |
PS01 |
Update |
- Title
changed to: Student Systems training booking form.
- Various
terminology updated within the form to accommodate RMS and CRM.
|
24.10.2014 |
AS001 |
Update |
- Page
1: Section 3 Authorisations: 3.4 ICTS APPROVAL (ICTS RELATED EQUIPMENT
AND SOFTWARE) changed to (ICT RELATED EQUIPMENT AND SOFTWARE).
|
22.10.2014 |
HR202 |
Update |
- Page
1: Vacancy section: Added extra line to "Confirm reason for vacancy"
field.
- Page
2: Process issues section: Added pre-employment medical question.
- Page
2: Process issues section: Specified who is responsible for each task.
- Page
2: Process issues section: Questions re-ordered to group HRP tasks
together.
- Page
2: Process issues section: Added line for Recruitment Advisor signature.
|
17.10.2014 |
HR166 |
Update |
- Page
1: Notes section: Removed reference to sending form to SRO as SRO will
complete the form.
- Page
1: Composition of selection committee section: Changes made to
constituencies to align to updated policy.
- Page
2: When do I complete this form? section: Expanded to indicate the SRO
completes the form and sends to the VC.
- Page
2: Where do I send this form? section: Removed as form now completed by
SRO.
- Page
2: When do I submit this form? section: Removed
|
16.10.2014 |
GI02 |
ServiceNow
request |
This
form is no longer in use. This request can now be completed in
ServiceNow: New Committee Application.
|
16.10.2014 |
No form |
ServiceNow
request |
This request can now be
completed in ServiceNow: Remove Servicing Officer.
Note: No form previously existed for this request which can now be
completed through ServiceNow.
|
16.10.2014 |
GI01 |
ServiceNow
request |
This
form is no longer in use. This request can now be completed in
ServiceNow: Servicing Officer Application.
|
16.10.2014 |
CMD04 |
ServiceNow
request |
This form is no longer in use.
This request can now be completed in ServiceNow: Remove Website.
|
16.10.2014 |
CMD04 |
ServiceNow
request |
This form is no longer in use.
This request can now be completed in ServiceNow: Make Website Live.
|
16.10.2014 |
CMD03 |
ServiceNow
request |
This form is no longer in use.
This request can now be completed in ServiceNow: Add/Change Domain
Administrator.
|
16.10.2014 |
CMD02 |
ServiceNow
request |
This form is no longer in use.
This request can now be completed in ServiceNow: New Website
Application.
|
13.10.2014 |
AS001 |
Update |
- Page
1: Section 3 Authorisations: 3.4 ICTS APPROVAL (ICTS RELATED EQUIPMENT
AND SOFTWARE) new section added.
|
10.10.2014 |
HR173 |
Update |
- Page
1: Grievance section: New sub-section added: "Desired Outcome".
|
10.10.2014 |
HR167 |
Update |
- Page
1: Notes section: Removed reference to sending form to SRO as SRO will
complete the form.
- Page
1: Composition of committee section: Changes made to constituencies to
align to updated policy.
- Page
2: When do I complete this form? section: Expanded to indicate the SRO
completes the form and sends to the VC.
- Page
2: Where do I send this form? section: Removed as form now completed by
SRO.
- Page
2: When do I submit this form? section: Removed
|
07.10.2014 |
FM005 |
Update |
- Page
5: Audit, Management & Related Fee Section: Added 2505 M/MENT
FEES NO2 PORT.
- Page
6: Confer Fees and Reg Exps Section: Added 2195 ADMISSION &
ENTRY FEE.
- Page
6: General Operating Expenses Section: Added 2537 P-CARD NON BUS EXP.
- Page
9: Stock Differences a/c – Pur Section: New section added.
- Page
9: Stock Differences a/c – Pur Section: Added 3324 STCK DIFF A/C - BMR.
|
07.10.2014 |
HR134 |
Update |
- Page
1: Acknowledgement of debt section: Added space for a Rand amount per
month in 2nd bullet point.
- Page
1: Acknowledgement of debt section: Changed “Applicant” to “Applicant
Signature”.
- Page
1: For Office Use section: Added “Captured by” field.
- Page
1: For Office Use section: Added field to indicate that infotype 0045
has been updated.
- Page
2: Where do I send this form? section: Changed "Benefits Officer" to
"Payroll Officer".
|
02.10.2014 |
R&I09 |
Update |
- Page
4: Form fields and protection removed to allow insertion of signature
image.
|
25.09.2014 |
INS03 |
Update |
- Page
1: Instructions section: New section added indicating which of the
Sections need to be completed.
- Page
1: Section headings: Section headings (A, B, C, D) added.
- Page
1: Section B: An instructional note added within Section B, (Type
of claim) which prompts users to complete Section C
additionally if this claim relates to a motor accident.
|
25.09.2014 |
PS01 |
Update |
- Page
10: YEP102: Duration extended from 3 hours - 4 hours.
- Page
16: RFO100: Duration extended from 4 hours - 6 hours.
- Page
16: RFA100: Duration extended from 3 hours - 4 hours.
|
22.09.2014 |
HR165 |
Update |
- Page
1: Notes section: Removed reference to sending form to SRO.
- Page
1: Composition of committee section: Changes made to constituencies to
align to updated policy.
- Page
2: When do I complete this form? section:
Expanded to indicate the SRO completes the form and sends to the VC.
- Page
2: Where do I send this form? section: Removed.
- Page
2: When do I submit this form? section: Removed.
|
22.09.2014 |
HR163 |
Update |
- Page
1: Composition of committee section: Changes made to constituencies to
align to updated policy.
|
22.09.2014 |
HR162 |
Update |
- Page
1: Notes section: Removed reference to sending form to SRO.
- Page
1: Composition of committee section: Changes made to constituencies to
align to updated policy.
- Page
2: When do I complete this form? section:
Expanded to indicate the SRO completes the form and sends to the VC.
- Page
2: Where do I send this form? section: Removed.
- Page
2: When do I submit this form? section: Removed.
|
22.09.2014 |
HR201 |
Update |
- Page
2: Books section: New section added in.
|
18.09.2014 |
FHS019 |
Update |
- Page
1: Note added at top of form:
"Only complete this final report once the research project, including
data analysis, has been completed. If not all research activities are
complete, please use the Annual Progress Report form (FHS017)."
|
18.09.2014 |
FHS013 |
Update |
- Page
5: Note under section 5.7: Wording updated to:
"If including UCT staff: Please obtain permission from Ms. Miriam
Hoosain, the Executive Director of Human Resources, when including UCT
staff as research participants.
If including UCT students: Please obtain permission from Dr Moonira
Khan, the Executive Director, Department of Student Affairs when
including students as research participants."
|
18.09.2014 |
FM007 |
Update |
- Contact
details updated in accompanying documentation: "NRF fund maintenance -
Closing a fund".
|
18.09.2014 |
FM003 |
Update |
- Contact
details updated in accompanying documentation: "NRF fund maintenance -
Applying for new NRF funds".
|
11.09.2014 |
FHS010 |
Update |
- Page
2: Question 4: New question added in.
- Page
2: Question 5: New question added in.
- Page
3: Question 6: New question added in.
|
08.09.2014 |
PS01 |
Update |
- Various
course and course information updated
|
08.09.2014 |
BAS10 |
New |
Title: BAS10
-
Access
Control Fault Logging or Access Request Form
When
to use:
To be completed if you would like to report a
fault with the access control system or you would like to request
additional physical access for an individual or a group of people.
|
04.09.2014 |
CMD04 |
Update |
- Removed
references to old forms and updated references to current forms
|
04.09.2014 |
CMD02 |
Update |
- Removed
references to old forms and updated references to current forms
|
03.09.2014 |
BAS04 |
New / Repurposed |
Title: BAS04
- UCT Class Test
Venue Request Form
When
to use:
To be completed by UCT staff
needing to request a venue for a class test, either for the current
year where the student enrolment is greater than 200 students or for
the following year irrespective of student enrolment numbers.
|
01.09.2014 |
CO107 |
Update |
- Page
1: Notes section: Added hyperlink to the CO113 form.
- Page
1: A2 Section: Added the five Real Internal Order types and noted that
the selected option should be indicated with a tick.
- Page
1: Approved By section: Updated wording to “Faculty / PASS Finance
Manager”.
|
28.08.2014 |
HR163 |
Update |
- Page
1: Title: Changed title from “Selection Committee Executive Directors”
to “Selection Committee Executive Directors and the Registrar”.
- Page
1: Notes section, second bullet: Added “and the Registrar”.
- Page
1: Notes section, third bullet: Wording indicating the form must be
sent to the SRO removed as the SRO will be completing the form.
- Page
1: Executive Director section: Expanded to include
the Registrar and space for the department (if ED).
- Page
1: Composition of committee section: Changed introductory wording to:
“There should be at least one representative from each constituency,
but the number of people who serve on the selection committee shall be
decided by the Vice-Chancellor (or nominee) in consultation with
members of the Executive.”
- Page
1: Composition of committee section: Changed order of sections in the
constituency listing to group elections by the VC and those elected by
the departments together.
- Page
1: Composition of committee section: "Employment Equity representative"
changed to “representatives”, and added “preferably two”; Also added an
extra line to be used if two representatives.
- Page
1: Composition of committee section: "Council representative and
Student representative" changed to “representative/s” and added extra
line to cater for extra representative when needed.
- Page
1: Composition of committee section: "For the Executive Director" added
additional staff bodies constituents at bottom of list to cater for an
ED: HR post.
- Page
1: Composition of committee section: "For the Executive Director"
changed “one executive member each” to “one executive committee member
each”.
- Page
2: Checklist section: New form title reflected at
top of page.
- Page
2: Checklist section: Removed "Where do I sent
this form?" and "When do I submit this form?" sections.
- Page
2: Checklist section: "When do I complete this
form?" section: Added reference to the Registrar’s post in the first
sentence. Added new sentence at end of section “The form is completed
by the Staff Recruitment Office and forwarded to the Vice-Chancellor
for approval."
|
25.08.2014 |
HR101 |
Update |
- Page
2: Employment Equity Details section: Text below heading changed from
“Compulsory information for the Department of Labour” to “Staff are
requested to identify race and disability categories for Employment
Equity reporting to the Department of Labour”.
|
08.08.2014 |
HR203 |
Update |
- Page
1: Notes section: Changed the word “appointments” to “appointment” to
align with new policy on HR website.
- Page
1: Notes section: Removed references to the two old policies and
replaced with link to the new policy.
- Page
1: Eligibility for appointment without advertisement section:
Added link to the policy details section of the new policy.
- Page
1: Eligibility for appointment without advertisement section:
Replaced previous 5 reasons with shortened versions that align to the
policy summary on the web.
- Page
2: Checklist section: Added hyperlinks to all form
references.
- Page
2: Checklist section: Added HR161 to third item in
checklist.
- Page
2: Delegated authorities section: Added row below
table for VC to sign if appointment at professorial level or PC 13,
peromnes 4-5.
|
08.08.2014 |
HR147 |
Update |
- Page
1: Notes section: Second bullet: Changed “payout of leave is necessary
in certain specific circumstances relating to changes of appointment”
to “payout of leave is necessary related to changes of appointment”.
- Page
2: When do I complete this form? section: First
bullet: Removed T1 and T2 references to and changed “employee” to
“staff member”.
- Page
2: When do I complete this form? section: Third
bullet under Note: Changed old reference to the SAP Office to the
Systems Access team and corrected the email address.
|
08.08.2014 |
HR145 |
Update |
- Page
1: Notes section: Second bullet: Changed “employee” to “staff member”.
- Page
1: Notes section: Second bullet: Removed “in certain circumstances”
before the “completion of contracts”.
- Page
1: New Note added: To direct Line Managers with staff moving within the
University to use the HR147 form and not the termination form.
- Page
1: Reason for termination section: In “Other”, added “of” to death
certificate reference.
- Page
2: When do I complete this form? section: First
bullet under the Note: Changed “end their contracts” to “complete their
contracts”.
- Page
2: When do I complete this form? section: Removed
second bullet about staff members moving between department A and B as
the new note on page 1 replaces this information.
- Page
2: When do I submit this form? section: Changed
“before the employee’s termination date” to “before the termination
date”.
- Page
2: What other forms do I need to complete? section:
Added hyperlink to HR153 form reference.
|
08.08.2014 |
HR125 |
Update |
- Page
1: Notes section: Removed reference to “Human Resource Officer” and
replaced with hyperlinked text “HR Practitioner”.
|
08.08.2014 |
HR101 |
Update |
- Page
1: Address Details section: Added question to determine if postal
address is the same as the residential address.
- Page
1: Address Details section: Postal Address field: Changed “if differs
from above” to “if differs from residential address above”.
- Page
3: When do I complete this form? section: Second
bullet under note: Removed hyperlink from email address as is an
example not a working email address.
- Page
3: What other forms do I need to complete? section:
Added hyperlink to the appointment forms.
- Page
3: What other forms do I need to complete? section:
Added HR100d to the list of appointment forms.
|
31.07.2014 |
R&I11 |
Update |
- Page
1: 4th bullet point under Deadlines: Time frame changed from three
months to six months.
|
30.07.2014 |
DDB04 |
Update |
- Form
fields removed and form unlocked.
|
30.07.2014 |
HR100a |
Update |
- Page
3: What other forms do I need to complete? section: Updated link to
HEMIS Data Collection form (HR136)
|
30.07.2014 |
HR100b |
Update |
- Page
1: Appointment Details section: Reinstated "W, Th, F" to Days per Week
field.
- Page
2: What other forms do I need to complete? section: Updated link to
HEMIS Data Collection form (HR136)
|
29.07.2014 |
PG017 |
Update |
- Updated
application form made available for limited time only.
|
28.07.2014 |
R&I31 |
New |
Title: R&I31
- Creative Works Award Application
When
to use:
To be completed by when nominating a work of art
for the Creative Works Award.
|
23.07.2014 |
FHS021 |
Update |
- Page
9: New protocol submission checklist section: Website URL updated.
- Page
9: New protocol submission checklist section: Added wording "For our
scanning purposes we request that you please refrain from binding the
documents. Please only use binder clips, paper clips and staples.
Please avoid using ring binders".
|
23.07.2014 |
FHS020 |
Update |
- Page
2: Section 4: Website URL updated.
- Page
3: Section 11: Website URL updated.
|
23.07.2014 |
FHS019 |
Update |
- Page
1: Protocol information section: Added "when submitting this form" to
Date field.
- Page
1: Signature section: Removed Signature of Supervisor (if PI is a
student).
|
23.07.2014 |
FHS017 |
Update |
- Page
1: Protocol information section: Added "when submitting this form" to
Date field.
- Page
1: Protocol status section: New field added "Please indicate (in the
block below) the titles and HREC reference numbers of any projects
currently making use of the Database/registry/repository."
- Page
1: Signature section: Removed Signature of Supervisor (if PI is a
student).
|
23.07.2014 |
FHS016hlp |
Update |
|
23.07.2014 |
FHS016 |
Update |
- Page
1: Protocol information section: Added "when submitting this form" to
Date field.
|
23.07.2014 |
FHS015hlp |
Update |
|
23.07.2014 |
FHS015 |
Update |
|
23.07.2014 |
FHS014 |
Update |
|
23.07.2014 |
FHS013hlp |
Update |
|
23.07.2014 |
FHS013 |
Update |
- Page
11: Note section: Added wording "Please use binder clips, paper clips
and staples. Please avoid using the ring binders".
|
23.07.2014 |
FHS012 |
Update |
- Page
1: Protocol information section: Added "when submitting this form" to
Date field.
- Page
2: Signature section: Removed Signature of Supervisor (if PI is a
student).
|
23.07.2014 |
FHS011hlp |
Update |
|
23.07.2014 |
FHS011 |
Update |
- Page
1: Section 1: Added "when submitting this form" to Date field.
|
23.07.2014 |
FHS010 |
Update |
- Page
1: Section 1: Added "when submitting this form" to Date field.
- Page
2: Signature section: Removed Signature of Supervisor (if PI is a
student).
|
23.07.2014 |
FHS009 |
Update |
- Page
1: Protocol information section: Added "when submitting this form" to
Date field.
|
23.07.2014 |
FHS008hlp |
Update |
|
23.07.2014 |
FHS008 |
Update |
- Page
1: Protocol information section: Added "when submitting this form" to
Date field.
- Page
1: Documents for acknowledgement section: Wording changed to "...noted
or acknowledged."
- Page
3: Follow-up actions section: Points labelled a - d.
- Page
3: Follow-up actions Note section: Added "...points b-d".
|
23.07.2014 |
FHS007 |
Update |
- Page
1: Protocol information section: Added "when submitting this form" to
Date field.
- Page
2: Signature section: Removed Signature of Supervisor (if PI is a
student).
|
23.07.2014 |
FHS006hlp |
Update |
|
23.07.2014 |
FHS006 |
Update |
- Page
1: Note section: Wording changed to "Note: All major amendments should
include a PI Synopsis justifying the changes for the amendment".
|
23.07.2014 |
FHS004 |
Update |
|
23.07.2014 |
FHS003 |
Update |
|
23.07.2014 |
FHS001 |
Update |
- Page
1: Section C: Tick added.
|
18.07.2014 |
R&I24 |
Update |
- Page
2: Submit application to section: Wording added "Please ensure you
receive an acknowledgement of receipt within two days after the closing
date."
- Page
3: Provisional budget section: Amounts updated.
- Page
4: Section 6: Removed.
- Page
4: Application checklist section: Removed "Obtained the Dean’s
signature".
|
18.07.2014 |
R&I08 |
Update |
- Page
1: Outcome date section: Changed to 25 April 2014.
- Page
1: Purpose information: Removed
- Page
1: Eligibility section 2nd bullet: Wording removed "...and engaged in
research".
- Page
1: Eligibility section 3rd bullet: Wording amended to "On T2 contracts
employed on academic conditions of service and who have published in
accredited, subsidy-earning publications in the past year".
- Page
1: Conditions section 3rd bullet: Wording amended to "Please ensure
that applications are made as well in advance as possible for
conferences (preferably at least six months prior to the conference
date)".
- Page
1: Conditions section 4th bullet: Wording amended to "Staff may not
apply in successive academic years to receive funding for attendance at
an international conference. So, for instance, if you applied in the
2013 academic year to receive funding for an international conference,
the earliest date on which you can apply again for an international
conference will be in the 2015 academic year, but should not be with a
24-month period."
- Page
1: Conditions section 8th bullet: Checklist reference changed to
Section 7.
- Page
1: Submission requirements section: Wording added "Please ensure you
receive an acknowledgement of receipt within two days after the closing
date."
- Page
3: Conference details section: Dates of journey field removed.
- Page
3: Section 3: "...plus one day before and one day after." wording
removed from note.
- Page
3: Section (Subsistence rates): Amounts updated.
- Page
4: Section 6: "Head of PASS Department" wording added to heading.
- Page
4: Section 6: "T2" added to 5th bullet point.
- Page
4: Section 7: Removed.
- Page
4: Section 8: Removed.
- Page
5: Section 7: Application checklist amended in line with removed
sections (above).
|
17.07.2014 |
R&I13 |
Update |
- Page
2: Submission Requirements section: Wording added: "Please ensure that
you receive an acknowledgement of receipt after two days of the closing
date".
- Page
5: To be completed by the Dean section: Removed.
- Page
5: Application checklist section: Recommendation by Dean removed.
|
17.07.2014 |
PPS01 |
Update |
- Page
2: Competencies Required section: Added in.
- Page
4: Mid-year review table: Removed Competencies required column from
table.
- Page
5: Final review table: Removed Competencies required column from table.
- Page
9: What other documentation must I refer to? section: Added a link to
the UCT Competency Framework.
|
17.07.2014 |
HR191 |
Update |
- Page
2: Job content section: Competencies needed column removed.
- Page
3: Competencies section: Added below Minimum Requirements.
- Page
5: Minimum requirements section of table: Wording changed.
- Page
5: Competencies section of table: Moved and expanded.
|
16.07.2014 |
CD007 |
Update |
- Page
1: Instructions section: Added wording "...in Sections 1 – 5...".
- Page
2: Section 6: Added a shaded row before Section 6 indicating that
Sections 6 – 11 are for DAD office use only.
- Page
2: Sections 6-11: New sections, for DAD office use only, added to the
form.
|
15.07.2014 |
DDB10 |
New |
Title: DDB10
- PhD IP Assessment Form
When
to use:
To be completed by PhD students registered in
Engineering and Built Environment, Health Sciences and Science prior to
thesis submission in conjunction with the
DDB09 - Notice
of intention to submit PhD thesis.
|
15.07.2014 |
DDB09 |
Update |
- Page
1: "Return this form to" section: Details updated.
- Page
1: "Contact" section: Details updated.
- Page
1: Note section: Dates updated.
- Page
1: Added section: "Note to PhD students registered in Engineering and
Built Environment, Health Sciences and Science: Prior to thesis
submission, you must also complete the DDB10 - PhD IP Assessment Form."
|
14.07.2014 |
HR186 |
Update |
- Form
completely reworked.
|
14.07.2014 |
HR153 |
Update |
- Page
1: Point 2b): Changed from “Transfer full benefit to new
employer’s retirement annuity” to “Transfer full benefit to retirement
annuity”.
- Page
2: Point 3: Second sentence changed from “In this case your benefit can
only be paid to you at retirement age (from the age of 55 onwards)” to
“In this case your benefit can be paid to you at retirement age (from
the age of 55 onwards) or you may transfer your funds into a
preservation fund or retirement annuity of your choice before you
retire”.
- Page
3: Point 1: Changed from “You can only access your benefit at normal
retirement age i.e. 65 or if you wish to retire early (i.e. after
reaching the age of 55 years)” to “You may receive your retirement
benefit at any time from age 55 onwards. Alternatively, you may
transfer your funds into a preservation fund or retirement annuity of
your choice before you retire. Previously this was not allowed but has
now been enabled so that you can continue to preserve your funds until
retirement, while allowing you to choose the preservation or annuity of
your choice.”.
|
14.07.2014 |
HR124 |
Update |
- Page
1: Invigilator Details section: Added sole employer question and
declaration.
- Page
2: Authority for payment section: Changed “Faculty Office” to “Dean”.
- Page
3: Where do I send this form? section: Changed second bullet from “then
to the Faculty Office for final approval of payment and processing
through HR” to “then to the Dean for final approval of payment”.
- Page
3: Where do I send this form? section: Added new third bullet “and
finally to HR Administration for processing”.
|
10.07.2014 |
R&I09 |
Update |
Added
the following note at the top: Note:
Only use this form for hard-copy
printed publications. For applications for open access publication
costs, please see:
http://www2.lib.uct.ac.za/oapfund/.
|
10.07.2014 |
MM014 |
Update |
-
In
section C: Removed paragraph two and row referring to frequent foreign
traveller card usage.
-
In
section D: Changed wording to clarify rules and requirement to keep
slips for all purchases to facilitate reconciliation but not having to
provide slips for purchases of up to $20.
|
09.07.2014 |
MM003 |
Update |
Nedbank
application form: Replaced the Nedbank
application form with latest version of the form and updated references
to the form.
|
08.07.2014 |
R&I28a |
New |
Note:
The nomination and application for
this award, previously the R&I28 form, is now split into two
forms as the process has changed: R&I28a is the nomination form
and R&I28b is the application form.
Title:
R&I28a - Claude Leon Merit Award for
early-career researchers curriculum vitae template
When
to use: For nominators (self-nominations are acceptable) of
early-career researchers for grant funding through the Claude Leon
Merit Award.
|
08.07.2014 |
R&I28b |
New |
Note:
The nomination and application for
this award, previously the R&I28 form, is now split into two
forms as the process has changed: R&I28a is the nomination form
and R&I28b is the application form.
Title: R&I28b
- Claude Leon Merit Award for early-career researchers application
When to use: Only
nominees invited by the Research Office to submit full proposals for
these awards may complete the R&I28b application form.
Unsolicited proposals will not be accepted.
(R&I28b is reconfigured
from the R&I28 form.)
|
04.07.2014 |
CMD05 |
New |
Title: CMD05
- Application for UCT Web CMS training
When
to use:
When
applying for training of Senior Content Manager(s) / Content Manager(s)
/ Page Manager(s) to manage/maintain content for a site in the UCT Web
CMS (Content Management System).
(CMD05 is reconfigured from the
CMD03b form.)
|
04.07.2014 |
CMD03 |
New |
Title: CMD03
- Application for Domain Administrator training and access to UCT Web
CMS
When
to use:
When
applying for training and access for a Domain Administrator to
manage/maintain content for a site in the UCT Web CMS (Content
Management System).
(CMD03 is reconfigured from the
CMD03a form.)
|
04.07.2014 |
HR124 |
Update |
- Page
1: Notes section: 4th bullet, forms now sent to the Faculty
Office instead of the Examinations Office.
- Page
1: Claim Details section: The previous static Fund and Cost
Centre information has been replaced with fields to allow the
department/faculty to enter their fund and cost centre.
- Page
2: Authority for Payment section: Replaced Examinations Office in
second sign-off row with the Faculty Office.
-
Page 3: Where do I send this form? section: Replaced Examinations
Office in second bullet with Faculty Office.
-
Page 3: When do I submit this form? section: Replaced Examinations
Office in first sentence with Faculty Office.
-
Page 3: When do I submit this form? section: New sentence
added: “The Faculty Office must ensure the completed forms
reach HR Administration by the 3rd day of the month in which payment is
to be made.”
|
04.07.2014 |
HR200 |
Update |
- Page
2: Recruitment advertising media deadlines section: Changed
Recruitment Advertising Co-ordinator to Recruitment Advertising Officer
in second and third row of table.
|
19.06.2014 |
R&I22 |
Update |
- Page
1: Instructions section: Contact details, email address and
address of facility updated.
|
18.06.2014 |
PG024 |
Update |
- Page
1: Conditions of Award section: Note 1 and Note 2 added.
- Page
1: Section A: Staff number and Student number now two separate
fields.
- Page
2: Section B: "Year of study towards above degree at time of this
application" replaced with "Year of first registration" field.
- Page
2: Section B: "Type of employment contract with UCT" field added.
- Page
2: Section C: "Comments" replaced with "Please comment on the academic
quality of the applicant" field.
- Page
2: Section C: "Any general comment" replaced with "Please comment on
the value of the proposed study" field.
|
13.06.2014 |
R&I29 |
Update |
- Page
1: Applicant / Nominee Particulars section: Cell beyond "End
date" shaded.
- Page
1: Applicant / Nominee Particulars section: "Highest qualification" field changed to
"Current employer*".
- Page
1: Applicant / Nominee Particulars section: Note below updated to "Any
affiliation (whether staff or student, including post-docs, registrars
etc.) with another South African university will render an applicant
ineligible".
|
04.06.2014 |
FM032 |
Update |
- Page
1: Section A: Purpose of trip: Additional note added.
- Page
1: Section A: "Period of absence, No. of days, From, To" changed to
"Days of Travel, Leaving , Returning, No. of S&T days"
|
03.06.2014 |
HR164 |
Update |
- Page
1: Approval for Composition of Committee section: Executive
Director HR signature for the composition of the selection committee in
the case of appointments without advertisement is no longer required.
|
03.06.2014 |
HR161 |
Update |
- Page
1: Approval for Composition of Committee section: DVC
signature for the composition of the selection committee in the case of
appointments without advertisement is no longer required.
|
03.06.2014 |
HR160 |
Update |
- Page
1: Approval for Composition of Committee section: DVC
signature for the composition of the selection committee in the case of
appointments without advertisement is no longer required.
|
15.05.2014 |
HR153 |
Update |
- Page
1: Personal Details section: Extra sentence added to the Notes.
- Page
1: PAYMENT OF UCTRF BENEFIT section: Completely re-designed with 4 main
options to choose from.
- Page
3: Wording at top changed to first refer to “deferred pensioner” before
referencing the option number.
|
13.05.2014 |
AS001 |
Update |
- Page
1: Form split into three sections.
- Page
1: Added section for Finance Manager to sign off on financial details
at end of section 1.
- Page
1: Some fields removed in section 3 (space constraints).
|
12.05.2014 |
ACA08 |
Update |
- Page
1: Notes to students: Reworded and renumbered.
- Page
1: Notes to students: Point 2 Refund added.
- Page
1: Home Address and Postal code fields removed.
- Page
1: Preferred method of refund section removed.
|
08.05.2014 |
MM014 |
Update |
- Page
1: Section C: Completely reworded.
- Page
1: Section E: Added "For permanent limit changes above R30,000
Note: Provide a letter of motivation for this change."
|
29.04.2014 |
R&I16 |
Update |
- Page
1: Purpose section: Completely reworded.
- Page
1: Application conditions section: Completely reworded.
-
Page 2: More information available from: Contact details updated to
researchfunding@uct.ac.za.
|
22.04.2014 |
SD005 |
Update |
- Entire
form completely reworked.
|
17.04.2014 |
FM051 |
Update |
- Page
1: Section A2: Proof of bank details moved from B1.
-
Page 1 and 2: Section A and B: Numbering updated to accommodate the
moved section B1.
|
16.04.2014 |
HR125 |
Update |
- Page
1: Notes: Note updated "The first new note covers the waiver of
international term and international admin fees for international staff
members".
-
Page 1: Notes: Note updated "The second new note indicates that the
staff tuition rate has already been applied to the published fee for
MMed and MPhil (for sub-speciality training) degrees".
|
14.04.2014 |
SD008 |
New |
Title: SD008
- Debtors Credit Card Form
When
to use:
When
authorising UCT to charge a credit card in payment of a debtor.
|
14.04.2014 |
ACA031 |
New |
Title: ACA031
-
UCT Short
Course Approval Form
When
to use:
When
requiring faculty and Senate approval for a new short course.
|
14.04.2014 |
FM049 |
Update |
- Page
1: Notes added: "All reimbursements must be made within 6 months of
being incurred, if not, a letter of motivation must be attached to the
reimbursement claim prior to being authorised".
- Page
1: Notes section: Bullets added to notes.
|
14.04.2014 |
FM045 |
Update |
- Page
1: New Note e) added: "All reimbursements must be made within 6 months
of being incurred, if not, a letter of motivation must be attached to
the reimbursement claim prior to being authorised".
- Page
1: Checkbox added: "For claims >6 months, letter of motivation
attached" with added checkbox.
|
14.04.2014 |
FM030 |
Update |
- Page
1: Notes section: Note c) removed: "No reimbursement will be made
unless approved by the authorised signatories".
- Page
1: Notes section: Note g) removed: "Travelling between home and the
airport is included in the foreign S&T allowance".
-
Page 1: Notes section: New note g) added: "All reimbursements must be
made within 6 months of being incurred, if not, a letter of motivation
must be attached to the reimbursement claim prior to being authorised".
|
09.04.2014 |
R&I30 |
New |
Title: R&I30
- WUN Research Mobility Awards
When
to use:
When
applying for a Worldwide Universities Network Mobility Award.
|
07.04.2014 |
TA03 |
Update |
- Page
1: Student details: Fields updated to accommodate alpha-numeric input.
|
07.04.2014 |
R&I24 |
Update |
- Page
1: Eligibility: Point 2 and 3 merged to read "Honorary Research
Associates; Emeritus Professors; Emeritus Associate Professors;
Honorary Professors; Honorary Associate Professors and Senior Research
Scholars who have published in accredited, subsidy-earning publications
in the past year; Joint permanent academic staff".
- Page
1: Eligibility: Wording moved below points "Track record in the
training of postgraduate students and accredited publications are
advantages".
-
Page 1: More information available from: Contact details updated.
-
Page 2: Submit application to: Wording altered to "Applications for
visits/courses’ attendance retrospective to the application closing
date will not be considered".
|
07.04.2014 |
R&I13 |
Update |
- Page
1: Visiting Lecturers Fund (VLF) details - Conditions Point 2: Email
address updated.
- Page
1: Visiting Scholars Fund (VSF) details - Conditions Point 3: Email
address updated.
-
Page 2: Visiting Lecturers Fund (VLF) details - Conditions Point 7:
Wording removed "Applications will not be considered if reports are not
considered".
-
Page 2: Visiting Scholars Fund (VSF) details - Conditions Point 8:
Wording removed "Applications will not be considered if reports are not
considered".
-
Page 2: Submission Requirements: Wording altered to "Applications for
visits/lectures retrospective to the application closing date will NOT
be considered".
|
31.03.2014 |
HR163 |
Update |
- Page
1: Composition of Committee: Wording updated "Staff representative/s in
department in question (below PC10)(elected by the department)".
-
Page 1: Composition of Committee: Employment Equity
representative line swapped with the Academic staff
representative/s line.
|
31.03.2014 |
ACA030 |
New |
Title: ACA030
-
UCT Course
Approval Form
When
to use:
When
requiring faculty and Senate approval for a new course, or changes to
an existing course.
|
31.03.2014 |
HR100b |
Update |
- Page
1: Appointment Details section: Added "Note: For ad hoc and
paid-on-claim appointments, the department is responsible for issuing
appointment letters (see templates under HR100 on the UCT forms
website). From 1 May 2014 this appointment form will not be processed
without an attached copy of the ad hoc or paid-on-claim appointment
letter".
-
Page 2: What other forms do I need to complete? section: Wording
updated "For ad hoc and paid-on-claim appointments, the department is
responsible for issuing appointment letters (see templates under HR100
on the UCT forms website). From 1 May 2014 this appointment form will
not be processed without an attached copy of the ad hoc or
paid-on-claim appointment letter".
|
31.03.2014 |
HR100a |
Update |
- Page
2: Appointment Details section: Wording updated "Note: For ad hoc or
paid-on-claim appointments, the department is responsible for issuing
appointment letters (see templates under HR100 on the UCT forms
website). From 1 May 2014 this appointment form will not be processed
without an attached copy of the ad hoc or paid-on-claim appointment
letter".
-
Page 3: What other forms do I need to complete? section: Wording
updated "For ad hoc and paid-on-claim appointments, the department is
responsible for issuing appointment letters (see templates under HR100
on the UCT forms website). From 1 May 2014 this appointment form will
not be processed without an attached copy of the ad hoc or
paid-on-claim appointment letter".
|
31.03.2014 |
CMD04 |
Update |
- Page
1: Section A.1: Added "Note: Once a backup of a website on an ICTS web
server was created the responsibility for downloading and archiving the
backup lies with the website owner."
-
Page 2: Roles and responsibilities in the UCT Web CMS: Section added.
-
Page 2: Added Terms and definitions section: Defining Domain, Domain
name and Web CMS.
|
31.03.2014 |
CMD03b |
Update |
- Page
1: Section A: Applied some minor formatting changes.
- Page
1: Section C: Added "Note: An email from the Head of Faculty/Department
/Unit to acknowledge and confirm the above approval sent to
icts-helpdesk@uct.ac.za (with this completed form attached) will be
accepted in lieu of signature".
-
Page 2: Roles and responsibilities in the UCT Web CMS: Applied some
minor working edits.
|
31.03.2014 |
CMD03a |
Update |
- Page
1: Section A: Applied some minor formatting changes.
- Page
1: Section C: Added "Note: An email from the Head of Faculty/Department
/Unit to acknowledge and confirm the above approval sent to
icts-helpdesk@uct.ac.za (with this completed form attached) will be
accepted in lieu of signature".
-
Page 2: Roles and responsibilities in the UCT Web CMS: Applied some
minor working edits.
|
31.03.2014 |
CMD02 |
Update |
- Page
1: Section A.1: Moved Note regarding domain names to the New
site field.
- Page
1: Section A.1: Added "or replacing" to Reworking existing site field
and added "Current" to website domain name field.
-
Page 1: Section A.2: Website type: Added “Course/programme” type.
-
Page 1: Section A.4: Added “Website branding: Does your organisational
entity/area have its own official logo?” followed by a note.
-
Page 1: Section A.5: Added “Website modules: Does your website need to
display news articles?” followed by a note.
-
Page 2: Section C: Applied various edits to the Note.
-
Page 2: Roles and responsibilities in the UCT Web CMS: Applied some
minor working edits.
-
Page 2: Added Terms and definitions section: Defining Domain, Domain
name and Web CMS.
|
24.03.2014 |
FHS013 |
Update |
- Page
1: General Information: Question added "Is
this a sub-study linked to an existing/main study? (Yes / No);
If
yes, please provide the HREC ref no of the existing/main study".
- Page
1: Investigator(s) profile: Note added: "For all undergraduate student
research please only complete the FHS021 form and not this form".
-
Page 3: Section 3.5: Link included to the actual clause to assist the
PI.
|
20.03.2014 |
R&I09 |
Update |
- Major
overhaul of entire form.
|
18.03.2014 |
FM049 |
Update |
- Page
1: Mileage rate: Updated mileage from rate: R3.24 to R3.30, and
effective date from 1 March 2013 to 1 March 2014.
- Page
1: S&T: Updated S&T local amount from R319 for meals
& incidentals to R335, and R98 for incidentals only to R103.
|
18.03.2014 |
FM033 |
Update |
- Page
1: Section B Breakdown of Expenditure: Updated mileage from rate: R3.24
to R3.30, and effective date from 1 March 2013 to 1 March 2014.
- Page
1: Section B Breakdown of Expenditure: Updated S&T: R319 for
meals & incidentals to R335, and R98 for incidentals only to
R103, effective 1 March 2014.
|
18.03.2014 |
FM032 |
Update |
- Page
1: Section B: Updated local travel from R98 to R103 for incidental
costs only & R319 for meals & incidentals to R335.
|
18.03.2014 |
FM030 |
Update |
- Page
1: Rates per km: Changed the rate per km for Motor vehicles (all types)
from R3.24 to R3.30 and Motor cycles from 2.27 to R2.31.
- Page
1: Effective date: Updated from 1 March 2013 to 1 March 2014.
|
14.03.2014 |
NRF fund maintenance - Closing
a fund |
Update |
- Page
2: List of Contacts: Contact names and contact details updated in table.
|
14.03.2014 |
NRF fund maintenance -
Applying for new NRF funds |
Update |
- Page
2: Procedure point 3: Wording updated to "NRF Acceptance of Grant
Conditions (ACG) endorsed by the Research Office."
- Page
2: List of Contacts: Contact names and contact details updated in table.
|
05.03.2014 |
R&I29 |
Update |
- Page
1: Instructions: Point added : "Disclosure form (HR130) – Higher
Education Act, Council’s Policy, and Council’s Rules on Conflicts of
Interest."
- Page
1: Applicant / Nominee Particulars: Added "New application / Renewal /
Term (if renewal)".
- Page
1: Applicant / Nominee Particulars: Added "Employment Status: Employed
/ Self-employed / Unemployed".
- Page
1: Required Attachments: Last sentence amended to "For both new and
renewal applications: Completed HR100a (signed by HOD and Dean), HR101
(signed by applicant), HR130 (signed by applicant)".
- Page
1: Note under Applicant / Nominee Particulars: Added: "Such
applications will be considered only in exceptional and well-motivated
cases.
- Page
1: Application Approved By: Added "(Research Office to process)" next
to "URC Chair".
- Page
1: Note at bottom of form: Added "Please send complete application
(including all requested documentation) to:
The Research Office, Strategic Support Cluster, Allan Cormack House, 02
Rhodes Avenue, Mowbray, 7700".
|
04.03.2014 |
PG002 |
Update |
- Page
1: Section 2: Bullet re-instated next to "Single payment for 2014".
- Page
1: Section 2 disclaimer: Wording amended to "I , the Fundholder or Head
of Department/Director confirm that:"
- Page
1: Name Print Area: Wording changed to "Name of Fundholder or Head of
Dept (PRINT)".
- Page
1: Name Signature Area: Wording changed to "Signature of Fundholder or
Head of Dept".
- Page
1: Section 2 notes: Point 2 full stop added at end of sentence.
- Page
1: Section 2 notes: Point 5 date changed to current. "5. All previous
versions of the PG002 are obsolete and will not be accepted as from 24
February 2014".
|
27.02.2014 |
HR142 |
Update |
- Page
1: Authority for leave: Replaced "Dean of Students" with "Executive
Director: Department of Student Affairs".
- Page
1: Authority for leave: The word "appointment" written out in full (was
previously "apt").
- Page
1: Authority for leave: Line break added before the word "appointment".
- Page
2: Where do I send this form? second bullet point: Changed "Dean of
Students" to "Executive Director: Department of Student Affairs".
|
26.02.2014 |
PG011 |
Update |
- Page
1: Title: Date updated to 2014.
- Page
1: Signature area: layout reformatted into table.
-
Page 1: Final note on page: Date updated to 30 April 2014.
|
26.02.2014 |
PG010 |
Update |
- Page
1: Closing date: Date updated to 30 April 2014.
- Page
1: 2. Academic record: list of required documents formatted into table.
-
Page 2: Intellectual ability table: Wording "(Ink signature required)"
added.
- Page
2: Recommendation by Head of Department table: Wording "(Ink signature
required)" added.
|
26.02.2014 |
PG009 |
Update |
- Page
1: Title: Date updated to 2014.
- Page
1: 2. Eligibility: Wording updated to "Only the following students are
eligible and may be nominated".
-
Page 1: 2. Eligibility, 2.1 (c): Wording changed from "...they were..."
to "...he/she was...".
- Page
2: 3.1 Nomination procedure: Numbering re-instated for first four
points.
- Page
2: Closing date: Date updated to 30 April 2014
|
25.02.2014 |
FHS005 |
Update |
- Page
1: first table: last row formatted to accommodate "Department / Name /
Signature" each into their own cell.
- Page
1: second table: layout of table reformatted from 1 row x 6 columns to
2 rows x 3 columns.
-
Page 1: third table: Signature/Date table at bottom of page: layout of
table reformatted from 2 rows x 2 columns to 1 row x 4 columns.
|
25.02.2014 |
FHS003 |
Update |
- Page
1: Title: The word "research" removed.
- Page
1: Instructions: Wording updated to "Researchers must ensure that they
use the current version of the application which is available on".
-
Page 1: New Protocol Application, bullet 2: "(AEC)" added after the
words "Animal Research Ethics Committee".
-
Page 1: Post Submission Guidance, bullet 1: Wording "Animal Ethics
Committee" removed and replaced with "(AEC)".
- Page
1: Responding to the Committee’s Feedback, bullet 4: Wording "Research
Ethics office" formatted to bold.
- Page
1: Responding to the Committee’s Feedback, bullet 5: Wording "draw
attention to inconsistencies between answers given to the various
sections of the application" formatted to bold.
- Page
1: Annual Progress Reports (Continuing Review of On-going Research):
Removed ":" colon at end of first sentence.
- Page
2: Title: The word "research" removed.
- Page
2: 2.DETAILS OF APPLICANT: Wording changed to "Title (e.g. Professor,
Dr, Mr, Ms)".
- Page
2: 2.DETAILS OF APPLICANT: Additional row added to table titled "If
applicant is a student, please provide name of supervisor".
- Page
2: 3.CONTACT DETAILS: Additional row added to table titled "Telephone
number of Supervisor (if applicable)".
- Page
2: 3.CONTACT DETAILS: Additional row added to table titled "E-mail
address of Supervisor (if applicable)".
- Page
3: 5. ANIMALS REQUIRED: "Age" and "Mass" split into separate cells.
- Page
4: 8. RESEARCH PARTICIPANTS: "If the applicant is a student then the PI
(project supervisor) must be included in this section and take overall
responsibility. The student then ticks all relevant boxes."
- Page
6: 14. FOCUS ON REDUCTION AND REFINEMENT: Wording updated to "If
applicants require assistance with determining the statistical power
and sample size, the faculty biostatistician, Mr Henri Carrara can be
consulted."
- Page
13: 26. BIOHAZARD STATEMENT: Section wording edited and layout
completely reformatted.
|
25.02.2014 |
R&I013 |
Update |
- Page
1: Section 1: Email address updated under "Conditions" to:
edwina.brooks@uct.ac.za
|
24.02.2014 |
MM010 |
Update |
- Page
1: Third bullet under "This form" section: Additional wording appended
as follows:
"If not used then an email approval from the
Fundholder is required or MM009 blanket approval."
- Page
1: Section C: Second in put row in table removed:
"Above R100 000: Faculty/PASS Finance Manager" removed.
- Page
1: Section C: Information amended as follows:
"Above R100 000 – two written quotes; above R500 000 – three written
quotes; above R1 000 000 – tender via PPS. Quotes attached; see policy
for exceptions".
|
17.02.2014 |
PG001 |
Update |
- Page
1: First "Note" section: Point 1 wording added as follows:
"1. If a bursar does not obtain the degree for which the bursary was
awarded, relinquishes his/her studies, or leaves the university during
the period for which the bursary was awarded, he/she will have to
refund all payments of the bursary already received for study towards
the particular degree/final year undergrad, plus interest at the
prevailing prime rate charged by the University"
- Page
1: Last "Note" section: Point 5 wording updated as follows:
"5. All previous versions of the PG001 are obsolete as from 13 February
2014."
|
17.02.2014 |
HR151 |
Update |
- Page
1: bottom of page below Beneficiaries table: Field
added for member's signature and date
|
11.02.2014 |
FHS016 |
Update |
- Page
3: Point 7. Progress of Study: Wording of sentence updated to read as
follows:
"Please provide a brief summary of the research to date including the
overall progress and the progress since the last annual report as well
as any relevant comments/issues you would like to report to the HREC:"
|
11.02.2014 |
AS001 |
Update |
- Page
1: Bulleted points at top of form: Link to PPP02 updated
- Page
1: Section 1.2.2 Donation Details: Link to CD006 corrected
|
10.02.2014 |
INS02hlp |
Update |
- Page
1: Instruction added for Apple Mac users to the help documetation
|
10.02.2014 |
PG023 |
Update |
- Page
1: Form fields added and form locked
- Page
1: Comments field in section B2 and C2: Rows merged to allow for
continuous form field input
|
05.02.2014 |
FM033 |
Update |
- Page
1: CREDIT : Total advance to clear table:
Added another GL to the credit side of the clearing journal for
advances.
- Page
1: CREDIT : Total advance to clear table: added a
total box for the credits.
- Page
1: At the foot of the page: Added "These 3 totals must be the same".
|
05.02.2014 |
FM041 |
Update |
- Page
1: REQUEST SELECTION section: Added "Airport
parking / taxi >R600 (PAY005)".
- Page
1: Section C: Changed text to "Supported" and "NOT
supported" with relevant check boxes.
|
05.02.2014 |
HR120 |
Update |
- Page
1: Claim Details section: Removed a vertical line
from the Course Code field.
- Page
3: When do I complete this form? section: Part 2
of the table, last section External examining of essays or
projects or reports, the rate per essay was changed from
R250.00 to R280.00
|
05.02.2014 |
MM024, MM025 |
New |
-
Title:
MM024: Request for quotation
When to use: This form is used to
request a quotation from a vendor for goods or services i.e. for orders
from R100 000 to R1 000 000 (three quotes required); or for lower
values if appropriate.
See: PPP002
– Threshold values for purchasing.
-
Title:
MM025: Quotation summary
When to use: This form is used to
summarise quotations received from vendors when a department has
requested a quotation for goods or services using MM024, i.e. for orders from R100
000 to R1 000 000 (three quotes); or for lower values if appropriate.
See: PPP02
- Threshold policy
|
05.02.2014 |
FM012 |
Update |
FM012: Reformatted form to be
consistent with other forms. Added a new signoff by Finance managers
for the new activity of approved business plans.
|
05.02.2014 |
FHS002 (C1) |
Update |
Replaced the Microsoft Word
version with the PDF version. Note:
Only the electronic PDF version of the FHS002 may be used.
|
28.01.2014 |
MM002 |
Update |
Added an e-mail address
vendor@uct.ac.za
to the instructions for sending the form.
|
22.01.2014 |
MM019 |
Update |
In the Instructions
section, added a second bullet: "For changes to the card profile only
i.e. temporary or permanent limit changes, or cash facilities, please
use form MM014."
|
22.01.2014 |
PG014, PG024 |
Update |
-
PG014:
-
In the Important
notes for the Principal Investigator/HOD section:
- In the fourth bulltet added "signed by the Principal Investigator".
- In the fifth bullet, replaced "Attendance" with "Service".
-
In section 1, in the Note,
added "(except for the Claude Leon Fellowship)" and "signed by your
Principal Investigator".
-
In section 2, removed the fifth
check box regarding non-SA citizens and health insurance and visa
requirements.
-
In the Note
added "signed by your Principal Investigator".
-
In section 5, in the Note,
added "In the event of the fellowship being withdrawn or cancelled, it
is the responsibility of the fund holder to ensure the funds be
returned to UCT by the fellow."
-
PG024:
-
Added 2014 closing dates to the
header.
-
In Section A:
Moved Title field and added the Date of
staff appointment fields.
-
In Section C:
- Updated the year reference.
- In C.4. Added "Note:
The application will be disqualified if the required progress report is
not attached."
|
20.01.2014 |
PG022 |
New |
Title: PG022
- Monthly Departmental Claim Form
When
to use: Used by departments for claiming monthly payments
for awarded scholarships.
|
20.01.2014 |
PG023 |
Update |
PG023: Complete revision of the
form including field and formatting changes.
|
20.01.2014 |
TA01 |
Update |
Corrected the phone number,
i.e. (021) 650 3312/3.
|
17.01.2014 |
TA01, TA02 |
Update |
TA01 and TA02: Edited the
header, spacing, page margins of form so that forms are more likely to
fit on one page when printed.
|
17.01.2014 |
FHS021 |
New |
Title:
FHS021 - Undergraduate student research protocol application form
When to use: When you need to apply for
an Undergraduate student research protocol.
|
16.01.2014 |
R&I11, R&I16 |
Update |
-
R&I11:
-
R&I16:
-
On page 1 in the instructions section,
changed
the deadlines to those applicable for 2014.
-
On page 6 in the 5. Endorsement
section, moved the check box fields to the right hand side of the
options Strongly supported, Supported and
Not supported respectively.
|
16.01.2014 |
R&I09 |
Update |
On
page 3: Removed the text "Enter the list of authors and affiliation
here" from the entry field and placed it above the field.
|
16.01.2014 |
SAP03 |
Update |
Removed
"Manager – Assets Accounting, General Ledger: Brian Nelson” as he has
left UCT and as Veronica Baatjes (Head – Assets Accounting, General
Ledger) is listed and signs off access to roles applicable to her area.
|
14.01.2014 |
MM026 |
New |
Title:
MM026 - Request for approval of deviation from tender procedure
When to use: Use for obtaining approval
from the Finance Department when a deviation from the tender procedure
occurs.
|
14.01.2014 |
R&I29 |
New |
Title:
R&I29 - Honorary Research Associate
Application
When to use: This form is used by
departments when applying to appoint an Honorary Research Associate
(HRA). It covers new and renewal applications.
|
13.01.2014 |
R&I08 |
Update |
-
Changed the deadlines
to those applicable for 2014.
-
Added Purpose
section.
-
Edited Eligibility
section.
-
Edited Conditions
section.
-
In Section 3:
-
Edited the three
options
-
Added field asking “
Is the conference taking place within the 6 weeks following the
application submission deadline?”.
-
Added an “Other
(please specify)” field for intended presentation.
-
Removed fields: "Date
of last URC funded local conference:" and "Date of last URC funded
international conference:"
-
In Section 4:
-
Added to Travel costs
to conference venue field: "and attach proof of quotes" .
-
Edited "Note" for
Conference registration fee field.
-
Added to Total cost
calculated field: (please indicate 100% of eligible costs):
-
Replaced note to
Contribution from other sources field with: (this is very important as
the URC is not able to fund 100% of the eligible costs)
-
In Section 5: Added
"* Declaration still applies if you are leaving due to termination of
the contract."
-
In Section 6:
-
Added: "If the
applicant is a contract employee, please indicate likelihood of the
contract being extended."
-
Changed order of
option fields.
-
In Section 7: Changed
order of option fields.
-
In Section 8: Changed
order of option fields.
|
13.01.2014 |
TA01 |
Update |
|
09.01.2014 |
PG001, PG002. PG015, PG016,
PG018, PG021 |
Update |
-
PG001: In section 2.
TO BE COMPLETED BY THE NRF GRANTHOLDER:
-
Added field: "Is the student a
full-time salaried employee?
-
Updated the Journal
Done By fields: for Humanities (Nompendulo Gosa); Law (Merle
Christians); Science Rovena Hendricks/Deborah Fielding).
-
Updated point 5 in the Note:
"All previous versions of the PG001 are obsolete as from 1 January
2014."
-
PG002: In section 2.
TO BE COMPLETED BY THE FUND HOLDER/HEAD OF DEPARTMENT:
-
PG015:
-
In the Note section:
- In the third bullet point, added: "signed by Principal Investigator".
- In the sixth bullet point, replaced certificate of "attendance" with
certification of "service".
-
In section 2:
- Edited the first check box by removing: "(Form 1B and Registration
Form)".
- Removed the last check box: "If you are a non-SA citizen, you need to
have obtained the compulsory Health Insurance and provided the Office
with the relevant details and a copy of your Visa."
- Added to the first bullet point of the note: "signed by your
Principal Investigator".
-
In section 4, updated the year
to 2014.
-
PG016:
-
In the Note section:
In the fifth bullet point, replaced certificate of "attendance" with
certification of "service".
-
In section 1: Added "and
journal" to the second point of the instructions.
-
In section 2:
- Edited the first check box by removing: "(Form 1B and Registration
Form)".
- Removed the check box: "If you are a non-SA citizen, you need to have
obtained the compulsory Health Insurance and provided the Office with
the relevant details and a copy of your Visa."
- Removed the first bullet point of the note.
-
In section 4, updated the year
to 2014.
-
PG018: Removed all the text
fields and check boxes from the form.
-
PG021: Changed the last updated
date to current year.
|
09.01.2014 |
HR200, HR141 |
Update |
-
HR200: Page 1: In the Advertisement
section, the second bullet point referring to the short advertisement
has been removed as the short advertisement is no longer required.
-
HR141: Page 1: Encashment
of leave section: Changed "for study and research
or contact leave at a maximum rate of R 15 000 per month / R17000 per
month from 1 Jan 2014” to "for study and research or contact leave at a
maximum rate of R 17 000 per month”.
|
08.01.2014 |
MM003 |
Update |
-
In the Instructions
section: Made some minor edits.
-
In SECTION
2: CARD PROFILE: Added to the note: "Provide a letter of
motivation for any limit request above R30,000."
-
In SECTION
4: AUTHORISATIONS, in the To be completed by Line
Manager for the cardholder section:
-
Added the bullet
point: "I agree to review the validity of transactions on the monthly
P-Card expense report as provided by the card processor and return the
signed report to the card processor for audit purposes."
-
Removed the last
bullet point: "I agree and understand that I need to monitor the
expenses on this card monthly."
|
08.01.2014 |
FM040, MM002, MM008,
MM014, MM018, MM019, MM020, MM022, SAP01, SAP05 |
Update |
-
Procurement and
Payment Services (PPS) moved from 2 Rhodes Ave on Monday 18 November
to:
2nd Floor Meulenhof (previously known as Shell Court), 93 Main Road,
Mowbray.
-
All forms with the
PPS address have been updated replacing the old address with the above
new address.
-
Removed the fax
number where applicable, as PPS no longer has a Telkom line.
|
08.01.2014 |
MM027 |
New |
Title:
MM027 - Foreign vendor request
When to use:
Use when a department needs to place an order
with foreign vendors
which they plan to use on a regular basis so that they can be loaded as
a foreign vendor on SAP.
|
2013
|
|
|
|
|
20.12.2013 |
FHS013 |
Update |
-
Moved some sections
around.
-
In section 2.1: Added
new note that students cannot be the PI only supervisors.
-
Added section 2.4.
Supervisor(s) for supervisors names and contact details.
-
In section 2.6: Added
Supervisor row.
-
In section 3.3:
Replaced "Project title" with "Project title and update, i.e. ongoing,
completed etc. (Please add brief description in synopsis)".
-
In section 3.4:
Replaced "2008" with "2013".
-
In section 4.1: In
the first row added "student research" to the examples.
-
Added section 5.6:
Where are you recruiting from?.
-
Added section 5.7 Which
authority will be approached for institutional approval?
followed by a note including hyperlinks to some forms that are relevant
to complete with this form like. the DSA100 and two HR forms.
-
In section 7: Added
section headings.
-
Added section
8.4: Student signature section.
-
Updated conflict
section.
-
Edited New
protocol submission checklist section.
|
18.12.2013 |
R&I18 |
Update |
|
18.12.2013 |
R&I13, R&I24 |
Update |
-
R&I13:
-
In Section 1:
-
Changed the deadlines
to those applicable for 2014.
-
In the Costs
section: Replaced the costs with
R15,000 and R25,000 respectively.
-
In the Submission
Requirements section: Replaced "Applications for
visits/lectures retrospective to the committee meeting date of 24
October 2013 will NOT be considered." with "Applications for
visits/lectures retrospective to the application date will NOT be
considered."
-
In Section 2:
-
R&I24:
-
Changed
the deadlines and dates to those applicable for 2014.
-
In
the Eligibility section: Replaced the last bullet
point with: "Contract staff employed on academic conditions of service
and who have published in accredited, subsidy-earning publications in
the past year. Preference will be given to contract staff with a valid
NRF rating."
-
In
the Submit application to section: Removed the
date and replaced the last point with: "Applications for
visits/courses’ attendance retrospective to the application date will
not be considered."
|
18.12.2013 |
R&I09 |
Update |
|
18.12.2013 |
TA01 |
Update |
|
18.12.2013 |
INS02 |
Update |
-
Added two fields: Nationality
and Passport number
-
Replaced insurance
summary with that of new insurance company, AIG.
|
11.12.2013 |
HR192 |
New |
Title: HR192
- Job evaluation application form
When to use:
When a job needs to be evaluated and graded.
|
02.12.2013 |
FHS002 (C1) |
New e-form |
-
The Word version of
this form is going to be replaced with the PDF
FHS002
(C1) electronic form
version (e-form), which has been made available in a note, in the
meantime. The e-form will be available from the main FHS002 link from 1
February 2004.
-
Note: Until
31 January 2014, either the PDF FHS002 (C1) e-form or the Word paper
FHS002 form may be used. From 1 February 2014, only the new e- form may
be used.
|
29.11.2013 |
HR130 |
New |
Title: HR130
- Disclosure form
When to use:
This form must be used to declare your financial
and fiduciary interest and those of your immediate family.
Note: The disclosures sought are required by
the Higher Education Act, Council’s Policy, and Council’s Rules on
Conflicts of Interest, and the application of those rules to members of
Council, Council committees and staff. See: http://www.hr.uct.ac.za/policies/conflict_of_interest/
|
29.11.2013 |
HR106, HR167, HR202 |
Update |
-
HR106
-
Page 2:
In the When do I complete this
form? section replaced the fourth bullet point under the
note with:
"MP = Monthly Pay. Enter the actual hours worked as Monthly Pay.
LP = Leave Pay. Enter the hours claimed as Leave Pay for the month.
According to the Basic Conditions of Employment Act, annual leave is
accrued at a rate of 1 hour for every 17 hours worked, provided the
person works more than 24 hours per month. This leave pay should be
claimed on a month by month basis during the period of the contract.
Leave not claimed in this way must be paid out at end of contract,
provided the employee has worked more than 4 months."
-
HR167
-
Page 1:
- Notes section: Changed “Staff Recruitment
& Selection Office” to “Staff Recruitment Office”.
- Composition of committee section: 2.
Deans line: Added “(elected by the Deans)”.
-
Page 2:
- Where do I send this form? section: Changed
“Staff Recruitment & Selection Office” to “Staff Recruitment
Office”.
-
HR202
|
18.11.2013 |
HR141 |
Update |
-
Page
1: In the Financial Assistance section, in the Encashment
of leave sub-section,
replaced the text “(for study and research or contact leave at a
maximum rate of R 15 000 per month)”
with “(for study and research or contact leave at a maximum rate of R15
000 per month / R17 000 per month from 1 Jan 2014)”.
-
Page
3: Added hyperlinks to the HR140 and HR143 forms as well as the HR
Administrator section on the HR website Contacts page.
-
Applied
the HR form standard for bracketed text so it has been changed from
italics and decreased from font size from 9 to 8 points.
|
18.11.2013 |
FM052 |
Update |
The
name has changed from "Request for cheque" to "Request for student
award/ prize from investment fund" and other changes have been made to
the form to reflect that prizes will now be paid directly into the
student’s bank account rather than by cheque.
|
18.11.2013 |
FM030, FM034, FM045, FM049,
FM051, FM052, FM053, MM023 |
Update |
-
Procurement and
Payment Services (PPS) moved from 2 Rhodes Ave on Monday 18 November
to:
2nd Floor Meulenhof (previously known as Shell Court), 93 Main Road,
Mowbray.
-
All
forms with the PPS address have been updated replacing the old address
with the above new address.
|
15.11.2013 |
HR162 |
New |
Title:
HR162 - Selection Committee GSB
Director
When
to use: When appointing a selection committee to recruit and
fill a vacant GSB Director’s post.
|
15.11.2013 |
HR200 |
Update |
Page
2: Recruitment advertising media deadlines
- Changed “Monday Paper” references to “Monday Monthly”.
- Updated submission and deadline information for Monday Monthly.
|
15.11.2013 |
EBE04 |
Removed |
Removed
EBE04 form as it was no longer used and out of date.
|
15.11.2013 |
R&I28 |
Update |
-
Page
1:
- Replaced deadline with "Friday, 10 January 2014".
- Replaced contact person with "Tamlyn Mawa: researchfunding@uct.ac.za
"
-
Page
2: Replaced year of research plan with "2014/15"
|
12.11.2013 |
R&I09 |
Update |
-
Page
1: Removed "Institute/Centre".
-
Page
2: II: Replaced "Proof of publisher's peer-review statement" with
"Statement from the publisher describing the peer-review process for
this book".
-
Page
4: Replaced "Proof of publisher's peer-review statement" with
"Statement from the publisher describing the peer-review process for
this book".
|
08.11.2013 |
HR100a, HR100d,
HR101, HR102, HR104, HR125, HR150, HR152, HR160, HR161,
HR164, HR200, HR202, HR203, PPS01, PPS03 |
Update |
Replaced
"HR Advisor" with "HR Practitioner" as this is the new name for this
position.
|
28.10.2013 |
HR165, HR167, HR191, HR200 |
Update |
-
HR165
-
Page 1:
- Notes section: Changed “Staff Recruitment
& Selection Office” to “Staff Recruitment Office”.
- Composition of committee section:
o “Members of the Executive” changed to “Executive Officers” and “added
(DVCs)”
o Faculty Employment Equity Representatives: Added
“s” at end of “Representative” and added extra line for second EE Rep.
o Professors in the Faculty and Members
of Council and Further members nominated by the VC
and External persons
fields: Deleted one line.
-
Page 2:
- Where do I send this form? section: Changed
“Staff Recruitment & Selection Office” to “Staff Recruitment
Office”.
-
HR167
-
Page 1:
- Notes section: Changed “Staff Recruitment
& Selection Office” to “Staff Recruitment Office”.
- Composition of committee section: 2.
Deans line: Added “(elected by the Deans)”.
-
Page 2:
- Where do I send this form? section: Changed
“Staff Recruitment & Selection Office” to “Staff Recruitment
Office”.
-
HR191
-
Page
2: Changed “performance areas” to lower case.
-
Page
4: In table, removed any capitals from any words after the first word.
Corrected any grammatical errors and fixed spacing where needed.
-
Page
5: Changed “Any other documentation which assists is describing the
job” to “Attach any other documentation which assists in describing the
job”.
-
HR200
|
28.10.2013 |
HR165, HR167, HR191, HR200 |
Update |
-
HR165
-
Page 1:
- Notes section: Changed “Staff Recruitment
& Selection Office” to “Staff Recruitment Office”.
- Composition of committee section:
o “Members of the Executive” changed to “Executive Officers” and “added
(DVCs)”
o Faculty Employment Equity Representatives: Added
“s” at end of “Representative” and added extra line for second EE Rep.
o Professors in the Faculty and Members
of Council and Further members nominated by the VC
and External persons
fields: Deleted one line.
-
Page 2:
- Where do I send this form? section: Changed
“Staff Recruitment & Selection Office” to “Staff Recruitment
Office”.
-
HR167
-
Page 1:
- Notes section: Changed “Staff Recruitment
& Selection Office” to “Staff Recruitment Office”.
- Composition of committee section: 2.
Deans line: Added “(elected by the Deans)”.
-
Page 2:
- Where do I send this form? section: Changed
“Staff Recruitment & Selection Office” to “Staff Recruitment
Office”.
-
HR191
-
Page
2: Changed “performance areas” to lower case.
-
Page
4: In table, removed any capitals from any words after the first word.
Corrected any grammatical errors and fixed spacing where needed.
-
Page
5: Changed “Any other documentation which assists is describing the
job” to “Attach any other documentation which assists in describing the
job”.
-
HR200
|
22.10.2013 |
TA01 |
Update |
In the Important
Information section, changed the last bullet point as
follows: "It is the responsibility of staff to notify the Traffic Admin
if they do not wish to apply for a parking disc, before the end of
December each year. If no notifications are received, deductions from
their salary will continue."
|
17.10.2013 |
HR191 |
Update |
This form has been
redesigned and many changes have been made.
|
16.10.2013 |
HR120, HR121, HR124 |
Update |
|
16.10.2013 |
HR176 |
Update |
|
10.10.2013 |
MM023 |
Update |
This form was
previously only available on request by contacting Khaya Mbulawa for a
copy of the form. However, it was decided that it should now be made
available electronically, see:
http://mm023.docx
.
|
03.10.2013 |
HR120, HR121, HR124 |
Update |
HR120 (note form
sub-title has changed to Taught Courses, please update Form Title
column on Admins forms page)
-
Page 1:
- Form sub-title
changed from “Teaching Programmes” to “Taught Courses”.
- Notes
section:
-
Page 2: Claim
details section:
-
First column: Changed
amount from R45.00 to R55.00.
-
Second column:
Changed “coursework essays” to “PG coursework essays”. Changed amount
from R80.00 to R90.00
-
Third column: Changed
“No. of PGDip Law research papers examined at” to “No. of PGDip
research paper/report/project”. Changed amount from R250.00 to R280.00.
-
Fourth column:
Removed entire column, was “No. of MBA research reports examined at
R250.00”.
-
Fifth column (now
fourth column on revised form): Changed amount from R250.00 to R280.00.
-
Page 3: When
do I complete this form? section:
- Removed “College of
Music / School of Dance” section from table.
- Undergraduate
section of table:
-
Changed “Checking
question papers” to “Moderate examination question papers”. Amount
changed from R285.00 to R320.00.
-
Changed “Checking
marking of student scripts” to “External examining of marked student
scripts”. Amounts changed from R12.00 to R15.00, from R15.00 to R20.00
and R20.00 to R25.00.
-
Changed “Examining
coursework essays or assignments” to “External examining of coursework
essays or assignments (including professional Bachelors). Amount
changed from R45.00 to R55.00
-
Oral or practical
examinations: Added “Including clinical subjects and the performing and
creative arts”. Amounts changed from R800.00 to R1000.00, R400.00 to
R500.00 and R100.00 to R150.00.
- Postgraduate
section of table:
-
Changed “Checking
examination question papers” to “Moderate examination question papers”.
Amount changed from R285.00 to R320.00.
-
Changed “Checking
marking of student scripts” to “External examining of marked student
scripts”. Amount changed from R30.00 to R40.00.
-
Removed bracketed
text from “External examining of coursework essay” field. Amount
changed from R80.00 to R90.00.
-
Changed bracketed
text to “(where the course is examined by an essay/project/report and
there is no exam)”. Removed line for “Per postgraduate diploma in Law”.
“Per MBA research report” changed to “Per postgraduate Diploma/Research
paper/Report/Project”. Last two listed amounts changed from R250.00 to
R280.00.
HR121
-
Page 1:
Form sub-title
changed from “Dissertation” to “Master’s Research”
Notes section:
-
Page 2: Claim Details
section: Replaced previous 4 categories with 6 new categories and
related amounts.
-
Page 3: When do I
complete this form? section:
-
First paragraph:
Added “or research project”. Changed “(or the Postgraduate Diploma in
Law)” to “(for the Postgraduate Diploma please refer to the HR120
form)”.
-
Added table for
categories and amounts. Added the 6 new categories and their related
amounts.
HR124
|
30.09.2013 |
FHS003 |
Update |
-
Page
1: Corrected e-mail address:
lamees.emjedi@uct.ac.za.
-
Page
1: Added a For office use only "AEC Application
number" field.
-
Page
5: Change Note: to: "Must be understandable to lay people outside of
the field"
-
Page
6: 14 (a): Added the Note: "This section requires a Power analysis to
be performed to determine the number of animals required for the study.
Data from previous experiments which may have similar protocols can
also substantiate the number of animals requested. One needs to
establish the number of animals per group and the percentage power
(i.e. 95%) that will detect a difference between means that will
provide the chose significance level (e.g. p < 0.05)."
-
Page
6: 15 (b): Added "even if none consulted then".
-
Page
7: 16: Added "pre-determined".
-
Page
8: 18: Removed: "(circle the answer) Yes / No)"
-
Page 11: Changed
numbering for consistency.
-
Page 12: Added
section 24.2. METHOD OF CONFIRMING DEATH.
-
Page 15: Edited
Responsibilities of the Principal Investigator:
- Added to point f: "Thereafter, the researcher must
immediately inform the staff of the RAF and the AEC."
- Added point g: "All animals that are found dead must be promptly
removed from their cage and the death reported to the UCT-RAF without
delay, and a post-mortem examination performed by a laboratory animal
technologist or veterinarian. In studies where animals are often found
dead, closer and more frequent welfare monitoring must be performed."
|
30.09.2013 |
HR136 |
New |
Title:
HR136 -
HEMIS Data Collection form:
When
to use:
Use when academic staff members
(including students with an academic appointment) are appointed to a
position that involves the teaching of students including preparation,
marking, setting examinations, curriculum development, lectures,
seminars, tutorials, practicals, and supervision of theses and
dissertations.
|
30.09.2013 |
HR100a, HR100b,
HR100d |
Update |
|
30.09.2013 |
HR176 |
Update |
|
23.09.2013 |
HR122, HR201 |
Update |
-
HR122:
Changed the examiner’s fee of R3000 to R3600 in two places:
- On page 1, in Claim Details section, Examiner’s
fee field;
- On page 2, in the When do I complete this form?
section.
-
HR201:
Added the following fields to page 1:
- "Have you ever worked at UCT?" and "Yes/No" fields;
- "If yes, dates of employment?";
- "If yes above, previous department?".
|
20.09.2013 |
FHS006, FHS008, FHS016 |
Update |
-
FHS006:
- In
section 1: Reversed order of rows 1.1. and point 1.2. Added row 1.3:
"If the amendment is a major amendment and receives US Federal Funding,
does the amendment require full committee approval?"
- In section 4, edited point 4.1.
- In section 6, removed supervisor signature field.
-
FHS008: Made some minor changes
to sections 3.4 and 3.5
-
FHS016: Changed wording in
sections:
- 1.2 to: "If the study receives US Federal Funding, does the annual
report require full committee approval?"
- 12.2 to: "Please provide a narrative summary of recent relevant
literature. that may have a bearing on the level of risk."
|
19.09.2013 |
HR100a |
Update |
|
19.09.2013 |
HR101, HR120, HR121, HR122,
HR123 and HR124 |
Update |
-
HR101:
Changed tax reference number wording to:
"If you don’t have a tax reference number, please complete this form in
full with your permanent residential address. If you are in a UCT
residence, please supply your home address. On receipt of this form UCT
will make application for a tax number on your behalf."
-
HR120:
Changed tax reference number wording to:
"If you have worked before, please contact SARS (0800 00 72 77) for
your tax reference number. If you don’t have a tax reference number,
please complete this form in full with your permanent residential
address. On receipt of this form UCT will make application for a tax
number on your behalf."
-
HR121:
Changed tax reference number wording to:
"If you have worked before, please contact SARS (0800 00 72 77) for
your tax reference number. If you don’t have a tax reference number,
please complete this form in full with your permanent residential
address. On receipt of this form UCT will make application for a tax
number on your behalf."
-
HR122:
Changed tax reference number wording to:
"If you have worked before, please contact SARS (0800 00 72 77) for
your tax reference number. If you don’t have a tax reference number,
please complete this form in full with your permanent residential
address. On receipt of this form UCT will make application for a tax
number on your behalf."
-
HR123:
Added wording:
"If you are a resident in South Africa you must declare your tax
reference number in order to be paid." and
Changed tax reference number wording to:
If you have worked before, please contact SARS (0800 00 72 77) for your
tax reference number. If you don’t have a tax reference number, please
complete this form in full with your permanent residential address. On
receipt of this form UCT will make application for a tax number on your
behalf."
-
HR124:
Changed tax reference number wording to:
"If you have worked before, please contact SARS (0800 00 72 77) for
your tax reference number. If you don’t have a tax reference number,
please complete this form in full with your permanent residential
address. On receipt of this form UCT will make application for a tax
number on your behalf."
|
19.09.2013 |
HR190 |
Update |
On page 2, in the Other
data section, replaced "Infotype 0008" with the correct
"Infotype 0006" for the Permanent address and Mailing
address fields.
|
06.09.2013 |
HR190 |
Update |
On page 2, in the Other
data section, replaced "Infotype 0008" with the correct
"Infotype 0006" for the Permanent address and Mailing
address fields.
|
04.09.2013 |
FM033 |
Update |
-
On page 1, in the last paragraph
of the instructions section, added "if there is a difference between
the advance and the expenses”, after "Complete Sections A and B, and
EITHER Section C (over expenditure) OR Section D (unspent monies),"
-
On page 2, in the top note,
added “If there is a difference between the advance and the expenses”,
after "Complete either Section C or D, and obtain signatures as
required,"
|
04.09.2013 |
HR169 |
Update |
-
Changed HR Advisor
to HR Practitioner throughout.
-
Appointment details section:
-
Added check boxes for
Appointment level.
-
Added Appointment
Category field to align with a) and b) categories in policy.
-
Added check boxes to
Appointment type.
-
If re-appointment section:
Swapped fields around so that dates are before summary.
-
Added bullets to Details
for letter of offer.
-
Reduced number of lines for both
referee fields.
-
Signatures
section: Removed SAP question from HR Advisor/HR Practitioner
field and added the word “faculty’s”.
-
Approval of Nomination section:
-
Changed section heading to Approval
of nomination for consideration by the standing selection committee.
-
Added a note below the heading
about advising candidates.
-
Made Head of
Department, Dean and Registrar bold.
-
Reduced space for comments.
|
03.09.2013 |
HR190 |
Update |
This form has been completely
revised.
|
22.08.2013 |
R&I08 |
Update |
Updated instructions on page
one.
|
21.08.2013 |
CMD02 |
New
|
Title:
CMD02
- Website application
When to
use:
Use when applying for the
creation of a website, either in the UCT Web CMS (Content Management
System) or another suitable repository.
|
21.08.2013 |
CMD03a |
New
|
Title:
CMD03a
– Application for access to UCT Web CMS (single)
When to
use:
Use when applying for training and
access for one person to manage/maintain content
for a site in the UCT Web CMS (Content Management System) as a Domain
Administrator, Senior Content Manager, Content Manager or Page Manager.
Note: All
domain administrators and content managers need to attend training
before they can be given access to the site. If you are applying for
only one person, please complete
CMD03b.
|
21.08.2013 |
CMD03b |
New
|
Title:
CMD03b
– Application for access to UCT Web CMS (multiple)
When to
use:
Use when applying for training
and access for
multiple people to manage/maintain
content in a site in the UCT Web CMS (Content Management System) as a
Domain Administrator or Senior Content Manager /Content Manager/ Page
Manager.
Note: All
domain administrators and content managers need to attend training
before they can be given access to the site. If you are applying for
only one person, please complete CMD03a.
|
21.08.2013 |
CMD04 |
New
|
Title:
CMD04
– Website deactivation and/or activation application
When
to use:
Use either when you have an
existing site that is being replaced with a new site on the UCT Web CMS
(Content Management System) or if you have a new site which you want to
make live.
This is a request to deactivate the existing site, if applicable,
and/or to activate the new site which has been created and is ready in
the UCT Web CMS.
|
16.08.2013 |
R&I09 |
Update |
-
In the Application for
subsidy for a journal article section:
-
Added Guidelines
for the subsidization of journal articles by the DHET are available at
http://www.researchoffice.uct.ac.za/publication_count/downloads/.
(Click on “Guide to the Publication Count”.).
|
16.08.2013 |
R&I11 |
Update |
-
In
Application Details section changed fields/sections as follows:
-
Replaced
Project
Title
with
Research Project Title.
-
Replaced
Project Background
with
Relevance and Impact of the Research.
-
Replaced Research
plan for Year 1 section name with Research work
plan
-
Replaced
Project Phases and Timelines (i.e. stages and timing of research
activity) with Project phases, timelines and
postgraduate students involved i.e. project stages, timing of research
activities and number and level of postgraduate students)
-
Removed Research
plan for Year 2 section.
-
In the Financial Details section
changed fields/sections as follows:
-
Replaced Equipment
(minor requests only - major equipment to be requested from the UEC) with
Equipment (minor requests only - major
equipment to be requested from the UEC)- only R10,000 for laptops.
-
Removed Other
source of research funding section.
|
16.08.2013 |
FHS002 |
Update |
In
section 3, Final Clearance on page 4 updated the name of the Deputy
Dean of Research (and Chair, HSFRC) replacing
Prof K Barnes
with
Prof T Douglas. |
15.08.2013 |
HR180
HR186
HR188 |
Update |
Minor formatting changes on
the form.
NQF levels table updated
in the form help. |
08.08.2013 |
INS02 |
Update |
Some changes were made in
response to usability feedback:
|
01.08.2013 |
R&I24 |
Update |
- Page
1, in Eligibility section:
- Removed:
Permanent Professional Administrative Support Services (PASS) staff
affiliated to an academic department
- Added:
On T2 contracts employed on academic conditions of service and who have
published in accredited, subsidy-earning publications in the past year.
- Page
2, in Submit application to section:
- Changed
committee meeting date to 17 October 2013.
|
01.08.2013 |
R&I14 |
Removed |
This form has been removed and
replaced with the R&I13 form, which incorporates both
applications into one form. |
01.08.2013 |
R&I13 |
Updated |
This form has changed
substantially. The previous R&I13 - URC Visiting
Lecturers
Fund application and R&I14 - URC Visiting
Scholars Fund application have been combined into this one form. |
30.07.2013 |
HR100a, HR100c |
Updated |
- HR100a:
Details of Recommended Applicant section: Added academic
teacher question, had to create space on page 1 by moving the Source
of Funding field to the Appointment Details
section on page 2.
- HR100b:
Details of Recommended Applicant section:
Added academic teacher question.
|
19.07.2013 |
R&I08 |
Updated |
Corrected a typo on page 3,
Section 3, which now reads as follows: “Select one of the three options
below for where the conference will be held:”. |
19.07.2013 |
DDB03, DDB07 |
Updated |
- DDB03:
- Page
1, Committee of Assessors (COA) section: Added two
extra Core member rows.
- Removed
form protection and form entry fields.
- DDB07
- Removed
form protection and form entry fields.
|
19.07.2013 |
FM032 |
Updated |
- Page
1:
- Notes
section: Second bullet - Changed “two weeks” to “three weeks" before
you travel, and added "together with the required supporting
documentation”
- Section
A: Added field "Copy of approved, signed leave
form attached"
- Page
2
- Section
E, Funding section:
- Changed
“Amount” column header to “Cost center”.
- Changed
wording of "Total" fields in last row as follows: "Total funding
available for this trip" and "Total sum of advance requested in Rands".
|
16.07.2013 |
HR153 |
Updated |
- Reference
to “Retirement Office” changed to “Retirement Officer” throughout the
form.
- Page
1:
- Notes
section:
- Second
bullet - text in brackets moved up a line.
- Third
bullet - updated contact details for Retirement Officer.
- Personal
Details section:
- Last
day of employment field moved up a line.
- Surname
field moved up a line.
- Changed
wording of divorce question which resulted in slight change of related
note.
- In
Telephone Number field,
changed “(h)” to “(home)”.
- Added
new Payment of UCTRF Benefit section replaces old Payment
Method section.
- Added
new Signature section and removed signature field.
- For
Office Use section: Removed references to annual taxable
amount and expanded the Housing Guarantee field.
- Page
2:
- Combined
old heading and first sentence from table to create new heading.
- Removed
definition of dormant member as no long required.
- Updated
option 6 in information list.
- Page
3:
- When
do I complete this form? section:
- Added
bullets underneath the note.
- Added
hyperlink to HR145 form reference and included form name.
- Removed
“Please note” from third bullet and added that ED HR is responsible for
“staff on PASS conditions of service”.
- Where
do I send this form? section: Updated Retirement Officer
contact details.
- What
other forms do I need to complete? section: Added hyperlink
to form reference.
|
16.07.2013 |
FM041 |
Updated |
Changed
the following:
- In
the NOTES section: Added the following bullet point to : "This form is
for motivation purposes only. Do not send any
supporting documentation."
- In
the REQUEST SELECTION section: Deleted one of the check boxes, and
moved the others around.
- In
section B: Updated the note and added in sections for signatories to
indicate whether or not they support the request.
|
16.07.2013 |
MM010 |
Updated |
Updated
the notes at the top of the form as follows:
- Must
accompany all requests for purchase orders above R100 000
except where a specific form is used (see
SPECIFIC FORMS section below)
(See:
PPP002 – Threshold values for purchasing and
GEN002 - Delegated Authorities).
- Must
accompany all requests for purchase orders for service
contracts irrespective of value; copy of contract to be
attached.
- May
be used for a purchase order of any value, based on departmental
processes.
|
11.07.2013 |
R&I26, R&I27 |
Removed |
R&I26
and R&I27 forms have been removed. Please use R&I08. |
11.07.2013 |
R&I08 |
Updated |
This form has been
significantly updated and now incorporates the R&I26 and
R&I27 forms which have been removed. |
11.07.2013 |
HR168 |
Updated |
This form has been
significantly revised and updated. |
04.07.2013 |
MM002, MM023 |
Updated |
- MM002
- Request
for new vendor: Added EMAIL ADDRESS field to form.
- MM023
- Temporary vendor request: Added a non-hyperlinked reference to this
form and the following note and when to use text:
- Note: *This form is
only available on request. Please contact Khaya Mbulawa Khaya.mbulawa@uct.ac.za
for a copy of the form.
- Use
when a department needs to place an order with a local vendor who is
not a UCT SAP vendor and will be used on a once off basis.
Added a reference to this form and a note to
|
27.06.2013 |
- HR150
- HR151
- HR153
- HR155
- HR156
|
Updated |
Updated
UCTRF related forms to add a statement around the protection of
information:
The information provided will
be treated as private, but may be disclosed to UCT HR staff for
information and UCTRF Fund Administration for benefit reporting
purposes only.
|
21.06.2013 |
HR169 |
New |
Title: HR169: Nomination of Candidates for
Appointment as Honorary Professors and Associate Professors
When to use: When nominating a candidate for
an Honorary Professorship or Honorary Associate Professorship.
|
20.06.2013 |
R&I11 |
Updated |
Changed
heading on page 3 to Research plan for - Year 1
and on page 4 to Research plan for Year 2. |
14.06.2013 |
HR193 |
Updated |
Page
1:
- Title
changed from "Application for skills development levy funding 2013" to
"Application for skills development funding 2014".
- Old
categories (University level requests and Faculty,
academic department or PASS department level requests)
replaced by 2 new categories: Specialist skills development and
Group skills development.
-
Added a note regarding
applications being for 50% of full cost of initiative/project.
-
Added “Area” to Finance
Manager for consistency.
-
Changed Servicing Officer
contact details from Kirsty Holmes to Marshall Engle.
-
Details of staff
development project or initiative section: Changed the names of categories A and B to
reflect the new categories.
-
Description of project or initiative section:
-
Changed “Target group”
to “If specialist skills development”
-
Changed “Description of
target group” to “Description of target person/people”.
-
Changed “Number of
staff in target group” to “Is this job-related, and was it identified
through performance management processes?”.
-
Added section on “If group skills development”.
-
“Potential to become
core business” removed.
Page 2:
-
Requested funding for 2013 section renamed to Requested funding for 2014.
-
Other Funding sources section:
-
“If funding from other sources will also be used to
fund this initiative/project (such as GOB or external funding), please
state the source and amounts” changed to “As funding from other sources
will also be used to fund this initiative/project (such as GOB or
external funding, in the amount of 50% of the cost), please state the
source and amounts”
Page 3:
-
Future funding of
initiative or project section:
-
Changed both dates from
2013 to 2014.
-
When do I complete this
form? section:
-
Changed categories A
and B to reflect new category information.
-
Where do I send this form? section:
-
Added “Area” to Finance
Manager for consistency.
-
Changed Servicing
officer contact details from Kirsty Holmes to Marshall Engle.
-
When do I submit this form? section:
-
Changed submission date
to 31 July 2013.
-
What other process do I need to follow? Section:
-
Added line regarding
remaining 50% of cost.
-
Added “Area” to Finance
Manager for consistency.
-
What are the cost guidelines? Section:
-
Changed “The SDC
guidelines for certain costs, and hence for and approval of requests for funding, are as follows:”
to “The SDC guidelines for certain costs, and hence for approval of
requests for funding, are as follows:”
Page 5:
- Updated assessment criteria
Page 6:
-
Added the definitions
section.
-
Changed the Servicing
Officer contact details from Kirsty Holmes to Marshall Engle in case of
any queries.
Page 7:
-
Process flow updated to
include Area Finance Manager as signatory.
|
11.06.2013 |
INS04 |
Updated |
- Under
Note,
changed point 8: Additional storage on request only.
- Changed
details of Claims Procedure: Notice of any loss of damage
must be given to the UCT Insurance Office - Bremner Building - for
attention of Mrs D Erasmus, Tel. 021-650-2204,
Debbie.Erasmus@uct.ac.za, immediately after delivery of the
goods at final destination.
|
10.06.2013 |
MM005 |
Updated |
- Added
Note to Cardholder:
The vendor will need to contact you to obtain further card details
which they undertake to destroy after processing the payment. Please be
available by phone or cell.
- Removed
Note:
No back orders are permitted on Purchasing Card orders. The vendor
should communicate to the cardholder details of items not immediately
available for delivery and the order either delayed until delivery can
be fulfilled, or missing items should be re-ordered on a new order.
- Created separate
blocks for Cell no. and Tel no.
|
28.05.2013 |
R&I28 |
New |
Title:
R&I28: Claude
Leon Merit Award Application
When to use: For researchers applying for
grant funding through the Claude Leon Merit Award
|
28.05.2013 |
HR103 |
Updated |
Page
1:
- Removed
third Note as SHAWCO doesn't have COE appointments, only basic monthly
salary.
- Applied
HR form standard throughout form (e.g. only captialisation on first
word, text in brackets no longer in italics).
- Appointment
Details section: Created a new For office use section
and moved the Personnel Area, Personnel Subarea, Employee subgroup
(included here as COE option removed, so only 1
choice left and therefore automatically entered by HR Administrator)
and position number fields into this new section.
- Payment
Details section: Removed first two lines as they referenced
COE and SHAWCO staff are employed on a monthly salary basis. Added
questions for optional service bonus and SHAWCO provident fund.
Page
2, When do I complete this form? section:
- Removed
first bullet referencing COE. Changed wording for service bonus to
reflect that the allocation is optional and may be made.
- In
the second bullet, removed the reference to the appointments business
process as this is no longer on the HR website.
|
21.05.2013 |
INS02 |
Updated |
In
the Overseas travel details section, changed wording to:
Does
any destination embassy require a letter for your visa application? If
Yes, which embassy?
|
20.05.2013 |
GI01 |
Updated |
- In the Instructions section,
corrected the ICTS Training Co-ordinator e-mail address:
icts-training@uct.ac.za.
- In the B. Access details
section, added a row for the Chairperson name and contact number.
|
15.05.2013 |
ACA25; ACA26; ACA27 |
Updated |
Added
line above the header to specify FACULTY OF LAW. |
14.05.2013 |
FHS003 |
Updated |
Substantially updated with new sections throughout. |
14.05.2013 |
FHS005 |
Updated |
Added
new details of the approved study:
-
Reference number
-
Study title
-
Animal species approved
-
Number of animals approved
-
Severity category (A-D)
|
09.05.2013 |
FHS016 |
Updated |
Added
a
note added to cover the submission of a Memorandum of Understanding for
UCT retirees. |
08.05.2013 |
FHS016 |
Updated |
Made
a number of changes including the following:
-
Added new section Comments to PI from the HREC
-
Added section for requests for sub-studies linked to the study
-
Added section for number of participants no longer taking part for
reasons listed above.
|
08.05.2013 |
FHS009 |
Updated |
Made
a number of changes including the following:
-
Changed Protocol information
section by breaking the Date and HREC REF
Number into a separate line.
-
Added new fields to Type of Submission
and Evaluation of information.
-
Added new section Please provide a brief description
of all potential changes in risk study or benefit arising from this
submission.
|
03.05.2013 |
HR140 |
Updated |
Page
1:
-
Changed form spacing to create space to insert a new row
- Study
and examination section: Added a new line for half
days and bolded the words "full" and "half".
|
07.05.2013 |
R&I16 |
Updated |
- Changed
Deadline
for submission of applications to the Research Office
date to 10 June 2013.
- Added
Application Conditions (which will
form the criteria for the assessment of applications)
section
- Added
further items to Eligibility conditions
- Changed
the details of the More information available from
contact person to Bronwen Cloete
- Further
additional formatting changes, such as bullet points being added and
clarifications of fields.
|
22.04.2013 |
FM051 |
Updated |
Section B:
Added
following line:
SAP Document no
|
51
|
Blocked for payment?
|
Y
|
N
|
|
19.04.2013 |
INS02 |
Updated |
Changed
the checkboxes in the Does the embassy require a letter for
your visa application? section. |
19.04.2013 |
HR202 |
Updated |
Changed
Joanne Uphill’s contact details in the Notes and Help
sections to reflect Gugu Vakiele’s
contact details as the form should now come to Gugu Vakiele. |
16.04.2013 |
INS03 |
Updated |
Removed
the link to the Insurance Documentation Guidelines and replaced it with
the following link:
http://www.uct.ac.za/usr/finance/policies/fg001.pdf |
16.04.2013 |
ACA11 |
Updated |
Added
new sections:
- COURSE LEVEL DATA
- COMPONENT SETUP
Removed
the following section:
- HEMIS and course level data
|
15.04.2013 |
|
Updated |
- Changed
Eligibility conditions to the following:
UCT
researchers who are:
- Permanent
academic staff;
- Honorary
Research Associates; Emeritus Professors; Honorary Professors; Honorary
Associate Professors and Senior Research Scholars who have published in
accredited, subsidy-earning publications in the past year; and
- Joint
permanent academic staff (excluding registrars).
- Changed
submission requirements:
Hard
copies may be posted to the Research Office, Research Grants Management
Cluster, 2 Rhodes Avenue, Mowbray OR e-mailed to
researchfunding@uct.ac.za (but not both) on or before
deadline date.
Applications
for visits/lectures retrospective to the committee meeting date of 13
June 2013 will NOT be considered.
- Added
wording to Undergraduate, Post-graduate and Teaching staff sections:
Please
expand in detail how the visit/lecture will reach and benefit
undergraduate/postgraduate/teaching staff in the department.
- Further
minor wording changes.
|
12.04.2013 |
SAP03 |
Updated |
Section
G: APPROVAL AND PROCESSING has been
updated as follows:
- Added
section and role approver: Manager - Fees: Pat Goodwin
- Edited
role approver for section: Manager - Accounts Receivable, Sales
Invoicing and Receipting: Roy Dharamdev
|
12.04.2013 |
FM014 |
Updated |
Added
new help topic for NRF users:
Guidelines - Journal processing for NRF grants |
12.04.2013 |
FM003 |
Updated |
Added
new help topic for NRF users:
NRF fund maintenance - Applying for new NRF funds. |
12.04.2013 |
FM007 |
Updated |
Added
new help topic for NRF users: NRF fund
maintenance - Closing a fund. |
11.04.2013 |
AS001 |
Updated |
Section
1.7: Changed to DEAN / GSB DIRECTOR / ED: PASS
DEPARTMENT
Section
1.8: Changed to DVC
(RESEARCH) / ED: FINANCE
|
11.04.2013 |
AS004 |
Updated |
Section
3: Authorisations changed wording on Cost
> R50 000 and < = R500 000 to HOD,
Dean/GSB Director or ED: PASS department and either the DVC Research
(for research assets) or the ED: Finance
Section
3.2: Changed to DEAN / GSB DIRECTOR / ED: PASS DEPT
Section
3.3: Changed to DVC
(RESEARCH) / ED: FINANCE
|
09.04.2013 |
HR123 |
Updated |
Changed
zoom from 110% to 100%
Page
1
- Notes
section:
- "formally
appointed by the Faculty Board now in bold
- annual
honorarium changed to once off honorarium
- (full
dissertation) added to Master's reference
- New
note added: External co-supervisors of minor dissertations
(regardless of credit value) are not paid.
- External
co-supervisor details section:
- Updated
tax reference number information as Gavin Redfern is no longer the
contact when needing a tax reference number.
- Added
City field to
Residential Address section
- Claim
details section:
- Master's
candidate changed to Master's (full dissertation)
candidate
Page
2
- When
do I complete this form? section:
- honorarium
changed to once-off honorarium in three places
- appointed
by the Faculty Board now in bold
- master's
dissertation changed to Master's (full dissertation)
- doctoral
thesis changed to Doctoral thesis
- Master's
candidate changed to Master's (full dissertation)
candidate
|
05.04.2013 |
R&I24 |
Updated |
-
Changed deadline for submission to 17 May
-
Changed eligibility conditions.
-
Page 1, Process: added bullet
The application checklist must be completed.
-
Changed details in Submit
application to:
-
Further small formatting changes.
|
28.03.20133 |
AS001 |
Updated |
Added new section 1:10 APPROVED BY
PROCUREMENT AND PAYMENT SERVICES
|
25.03.2013 |
DDB07a |
New |
Title: DDB07a: Appointment
of COA and Examiners - Science Faculty
When to use:
For members of the
Science Faculty when appointing
members of the Committee of Assessors and examiners for PhD theses.
|
19.03.2013 |
FM041 |
Updated |
Changed reference to GEN005 which has been
rescinded to PAY005
|
19.03.2013 |
FHS006 |
Updated |
Moved following note to above Section 1:
Note: All amendments should include a Synopsis
justifying the changes for the amendment (please see notice dated 23
April 2012)
|
19.03.2013 |
FHS009 |
Updated |
|
19.03.2013 |
FHS013hlp |
Updated |
Made a number of wording changes to assist
researchers to better understand the instructions
|
19.03.2013 |
FHS016 |
Updated |
Added new Section 7: Progress
of Study
|
19.03.2013 |
FHS020 |
Updated |
Split Section 4 into Section 4 and 5.
|
18.03.2013 |
DDB07 |
Updated |
Added generic cover letter to the front page of the
form to be attached with the form.
|
15.03.2013 |
|
Updated |
FM030:
-
Change the rate per KM from R3.16 to
R3.24, and effective date from 1 March 2012 to 1 March 2013.
-
Motor cycles from 2.21 to R2.27
FM032:
-
Section B ALLOWANCE:
changed local travel from R93 to R98 for incidental
costs only & R303 for meals & incidentals to R319
FM033:
-
Section B Breakdown of
Expenditure: Mileage rate: R3.16 to R3.24, and
effective date from 1 March 2012 to 1 March 2013
-
S&T: R303 for
meals & incidentals to R319, and R93 for
incidentals only to R98, effective 1 March 2013
FM049:
-
Changed
rate per KM from R3.16 to R3.24, and effective date from 1 March 2012
to 1 March 2013
-
S&T
local amount from R303 for meals & incidentals to R319,
and R93 for incidentals only to R98.
|
15.03.2013 |
DDB07 |
Updated |
Page 1, Committee of Assessors
section: added two additional rows for Core members.
|
11.03.2013 |
FM041 |
Updated |
In the Request Selection, have
removed reference to Tablets from Council controlled funding
sources (GEN005)
(this part of policy has been rescinded) and replaced with block for
Other, with space below to complete details.
|
11.03.2013 |
FM045 |
Updated |
Made the following changes:
-
Block at top, SAP vendor #
changed to Staff/student vendor #
-
In note a), added (# range 600000)
-
Added new note: b)
Student reimbursements will only be made to SAP
student vendors (# range 700000). To request a SAP student
vendor number, complete form
MM022 and email form to fnd-purch@uct.ac.za
|
06.03.2013 |
HR123 |
Updated |
Changed name of form to External
Co-Supervisor
Made a number of additional changes to the content:
-
Added new notes:
-
A Master’s or Doctoral candidate must have a
UCT Supervisor. He/she may also have a co-supervisor, or more than one,
who is external.
-
Co-supervisors,
external to the University, who are formally appointed by the Faculty
Board, are paid an annual honorarium in the last quarter of the year in
respect of each Master’s or Doctoral candidate supervised.
-
The annual honorarium is R3000 / $300 per
Master’s candidate and R5000 / $500 per Doctoral candidate.
-
Once
completed
by the Head of Department this form should be forwarded first
to the Faculty Manager (Academic), then to the Examinations
Office, Room 5.07, Level 5, Masingene Building and finally to
the relevant HR Administrator.
-
On
page 2, added the following:
The honorarium
per Master’s candidate is paid as follows:
·
R3000 for external co-supervisors within South
Africa
·
US$300 for external co-supervisors outside South
Africa.
|
06.03.2013 |
ACA06 |
Updated |
Changed INSTRUCTIONS to the
following:
The completed form must be sent via post or email to Sean Sivertsen,
Student Records Office, Masingene Building.
|
06.03.2013 |
MM003 |
Updated |
Page 1:
Page
3:
Nedbank
Application form:
|
27.02.2013 |
HR163 |
Updated |
Page 1, Personal
Details section: If Passport: Country of Issue
field (grey part) lengthened to bring it up onto one line as needed
additional space on page.
Pay Information section:
Paragraph on acquiring a tax reference number changed substantially.
-
Reference to not being paid without a tax reference
number now in bold.
-
Added sentence for those who have not previously
worked as they should contact SARS for a reminder of their tax
reference number.
-
Expanded the instruction for those without a tax
reference number to indicate the required information needed when
emailing HR.
|
19.02.2013 |
R&I24 |
Updated |
Reverted changes made on 06/02/2013 to the Eligibility
conditions:
-
Permanent academic staff;
-
Honorary Research Associates;
Emeritus Professors; Emeritus Associate
Professors; Honorary Professors; Honorary Associate Professors and
Senior Research Scholars who have published in accredited,
subsidy-earning publications in the past year; and
-
Joint
PGWC/UCT
academic staff in Health Sciences on UCT Conditions of Service
(excluding registrars).
|
19.02.2013 |
HR180 |
Updated |
Added
note to the top of the form: Eligibility: Permanent (full or
part-time) PASS staff members who wish to undertake
formal developmental learning and development to gain the necessary
competencies, skills, qualifications or education needed to advance
his/her career at UCT in the short to medium term, and need financial
assistance to do so. The course of study is not an explicit requirement
of current post and the staff member is able to attain set objectives
without it.
|
15.02.2013 |
- DDB03
- DDB04
- DDB05
- DDB06
- DDB07
- DDB08
- DDB09
|
Updated |
-
Fixed
issue with formatting of tables
-
Added form fields throughout and
locked forms for editing
-
Made small formatting changes
throughout where appropriate
-
Added the following instruction:
Note:
Use Tab or
arrow keys to move between form fields
|
12.02.2013 |
HR163 |
Updated |
Page
1, Composition of Committee section:
-
Removed field HR
Advisor in department
-
Added new field Further
member/s nominated by the Vice-Chancellor, to provide appropriate
balance and diversity.
|
08.02.2013 |
AS004 |
Updated |
In
Authorisations section changed wording to:
-
HOD, and the nominee
of the Dean/GSB or ED: PASS department
-
HOD, Dean/GSB
Director or ED: PASS department and either the DVC Research (for
research assets) or the ED: Finance
|
08.02.2013 |
AS001 |
Updated |
In
Authorisations section changed amounts to:
|
08.02.2013 |
PG011 |
Updated |
Updated form for 2013
|
08.02.2013 |
PG010 |
Updated |
Updated form for 2013
|
08.02.2013 |
PG009 |
Updated |
Updated form for 2013
|
08.02.2013 |
MM010 |
Updated |
In all instances:
|
06.02.2013 |
R&I24 |
Updated |
Page
1:
Page 5:
|
04.02.2013 |
HR140 |
Updated |
Page 1:
-
Leave
Details section:
-
Changed study
to study and examination.
-
Hyperlinked supporting
documentation to section at end of form.
-
Added link to the study
and examination leave policy on the HR website.
Page
2:
Page 3:
|
28.01.2013 |
HR125 |
Updated |
Page
1:
|
24.01.2013 |
PG024 |
Updated |
Added
link to UCT Study and Examination Leave Policy
(http://www.hr.uct.ac.za/service/pass/leave/study/).
|
23.01.2013 |
|
Updated |
Switched
form references for MM007a and MM007b so that MM007a is now the TNT
collection request form and MM007b is now the GlobeFlight
collection request form. |
23.01.2013 |
R&I13 |
Updated |
- Changed
subsistence amount to R690
- Changed
dates of Deadlines
for submission of applications to the Research Office, and changed dates of
Committee Meeting
Dates where awards are decided
- Further
small formatting changes
|
23.01.2013 |
R&I14 |
Updated |
- On
page 1, changed Eligibility conditions
to remove reference to T3 contract appointees on academic conditions of
service.
- Changed
subsistence amount to R690
- Further
small formatting changes
|
23.01.2013 |
R&I24 |
Updated |
- On
page 1, changed Eligibility conditions
to remove reference to T3 contract appointees on academic conditions of
service.
- Further
small formatting changes
|
22.01.2013 |
HR101 |
Updated |
- On
page 2, added "Partner" to the spouse
field.
-
Fixed the width of the Gender
field and aligned all left hand grey fields
|
18.01.2013 |
HR200 |
Updated |
On
page 2, made Recruitment advertising media deadlines
section shorter and more user friendly.
|
18.01.2013 |
PG024 |
New |
Title: PG024: University of Cape Town (UCT)
Staff PhD Bursaries
When to use: When applying for a staff PhD bursary |
15.01.2013 |
FM012 |
Updated |
Changed
contact details to: Kramer Law Building, Contact person: Job
Kaira, ext. 4701, E-mail: job.kaira@uct.ac.za |
15.01.2013 |
BAS06 |
Updated |
Added
the following note:
In the case where a department needs to add a
third party, BAS03 must be accompanied with BAS06
and sent to Access Control at Properties and Services Maintenance
Building, Room No.2.01, Upper Campus, Rondebosch Phone (021) 650 3996 /
4357
|
15.01.2013 |
|
Updated |
Changed
address of Access Control details to:
Properties
and Services Maintenance Building, Room No.2.01, Upper
Campus, Rondebosch Phone (021) 650 3996 / 4357
|
10.01.2013 |
FM014 |
Updated |
Made changes to FM014spreadsheet:
-
Changed first note to the
following: Note:
This text must follow the
format below and must be inserted in the
subject line of the e-mail to which the form is attached so that
electronic and hard copies can be matched. Each FM014 spreadsheet form
needs to be sent in a separate e-mail.
-
Changed
section A to the following: Note:
E-mail the completed electronic spreadsheet to the Faculty/PASS Finance
Manager (FM) for approval. The hard copy and relevant documentation,
with appropriate signatures, must also be forwarded to the FM. Do not
send e-mail to General Ledger Office, only correspondence from the FM
will be accepted by General Ledgers.
|
10.01.2013 |
HR187 |
Updated |
-
Page
1: Bursary
agreement details - Added UCT Staff PhD Bursary
to Nature
of Bursary list.
-
Page
2: When
do I complete this form? - Added the
second point referring to the UCT Staff PhD Bursary Scheme.
-
Page
2: Who
completes this form? - Removed the line "The
line manager of the bursary recipient" and replaced with 4 new points
detailing the procedure per bursary type.
-
Page
2: Where
do I send this form? - Added the third bullet
referring to the UCT Staff PhD Bursary Scheme.
|
10.01.2013 |
HR186 |
Updated |
-
Page
1: Type
of bursary - Added a line for the UCT Staff PhD
Bursary Scheme.
-
Page
5: When
do I complete this form? - Added the second
point referring to the UCT Staff PhD Bursary Scheme.
-
Page
5: Where
do I send this form? - Added the third bullet
referring to the UCT Staff PhD Bursary Scheme.
-
Page
5: When
do I submit this form? - Added the third bullet
referring to the UCT Staff PhD Bursary Scheme.
|
03.01.2013 |
PG018 |
Updated |
- Updated
to reflect 2013 dates
- Added
form fields for filling in throughout.
|
03.01.2013 |
- PG001
- PG002
- PG018
- PG021
- PG014
- PG015
- PG016
|
Updated |
Updated
all forms to reflect 2013 dates. |
03.01.2013 |
R&I08 |
Updated |
Added
instruction for PASS staff to complete R&I26 |
03.01.2013 |
R&I26 |
Updated |
- Changed
a number of wording and formatting details.
- Updated
dates to reflect 2013 period.
|
2012
|
|
|
|
|
21.12.2012 |
R&I08 |
Updated |
Changed
a number of wording and formatting details. |
19.12.2012 |
- R&I11
- R&I12
- R&I16
- R&I18
- R&I21
- R&I27
|
Updated |
Updated
forms with details for 2013 |
19.12.2012 |
ACA13 |
Updated |
- Changed
title to: "Backdating a course enrolment or course drop date".
- Added
in extra question
- Tweaked
language for clarity
|
14.12.2012 |
DDB03 |
Updated |
Replaced
the statement in each examiner section confirming that the examiner has
agreed to be nominated with the following:
"The Examiner has been
approached and has agreed to be nominated as an examiner and is not a
co-author or collaborator of the Supervisor, and if he/she is, an
appropriate motivation must be submitted that this will not unduly
influence the examination process (positively or negatively)"
|
14.12.2012 |
DDB07 |
Updated |
Expanded
the statement in each examiner section regarding the examiner having
agreed to be nominated to the following:
"The Examiner has been
approached and has agreed to be nominated as an examiner and is not a
co-author or collaborator of the Supervisor, and if he/she is, an
appropriate motivation must be submitted that this will not unduly
influence the examination process (positively or negatively)"
|
14.12.2012 |
FM034 |
Updated |
|
14.12.2012 |
MM007b |
New |
Title: MM007b:
TNT collection request form
When to use: When applying for TNT domestic
courier collection from addresses outside UCT. |
14.12.2012 |
MM007a |
New |
Title: MM007a:
GlobeFlight collection request form
When to use: When applying for Globeflight
domestic courier collection from addresses outside UCT. |
14.12.2012 |
R&I13, R&I14
and R&I24 |
Updated |
For forms R&I13 and
R&I14, in Section
One:
- All
dates updated to reflect 2013 dates.
- In Eligibility section:
Changed "PGWC" to "WCG".
- In More
information available from section:
Replaced Charmaine McBride's contact details with Bronwen Cloete's
contact details.
- In Submit
application to section:
- Removed
"Manager: Internal Funding",
- Changed
office name to "Research Grant Management Office" and
- Added
e-mail address "researchfunding@uct.ac.za"
For form
R&I24, :
- In Section
One:
- All
dates updated to reflect 2013 dates.
- In
the Note: section,
added "Any publication resulting must include the following
acknowledgement: This publication is based on the research that has
been supported in part by the University of Cape Town’s Research
Committee (URC)."
- In Eligibility section:
Replaced "A track record of postgraduate training and
accredited publications would be an advantage." with "A
track record in the training of postgraduate students and accredited
publications would be an advantage." .
- In More
information available from section:
Replaced Charmaine McBride's contact details with Bronwen Cloete's
contact details.
- In Submit
application to section:
- In 4.
Provisional budget section:
- Added:
"The following SADC countries are not deemed “international”,
and the local value will apply: Angola, Botswana, Democratic Republic
of Congo, Lesotho, Malawi, Madagascar, Mozambique, Namibia, Seychelles,
Swaziland, Tanzania, Zambia and Zimbabwe.The local rate is R93 for
incidental costs only or R303 for meals and incidentals."
- Added
field: "Indicate
exchange rate used to calculate the subsistence amounts"
- Replaced "DOE
accredited publications produced as a result of the previous grant" with
"DOE accredited publications produced as a result of the short
research visit/course grant"
|
11.12.2012 |
FM050 |
Updated |
Added
new sentences:
Regular
use of this form will be monitored and followed up by the Faculty/PASS
finance manager.
For amounts less than R100, a hand-written
summary providing date(s) and details will be accepted, and this form
is not required. However, loss of backup documentation for these
amounts will be monitored. Frequent loss is not acceptable and will
result in rejection of claims.
|
11.12.2012 |
FM033 |
Updated |
- Changed
the format to journal style to simplify the process
- Further
cosmetic changes
- Update
of GL accounts
|
03.12.2012 |
PG009, PG010, PG011 |
Updated |
Made forms inactive until
January 2013.
|
03.12.2012 |
TA03 |
New |
Title:
TA03: Student parking application form
When
to use: When you require a student parking disc.
|
30.11.2012 |
PG014, PG015, PG016 |
Updated |
Updated forms for 2013
|
03.12.2012 |
TA01 |
Updated |
Changed prices for 2013:
Also added the following under
Important Information: It is the responsibility of staff to
notify Traffic Admin if they do not wish to apply
for a parking disc, before the end of December each year, if not
Traffic Admin will cancel deductions with HR.
|
28.11.2012 |
HR100a |
Updated |
Page
2: Appointment
Details section - The note at the bottom of the
section was
"Note: The department
is responsible for issuing appointment letters for ad hoc or paid on
claim staff unless the appointment is for a UCT retiree or a person
over the age of 65, in which case the Appointments Office will issue
the appointment letter."
and
is now
"Note: The department
is responsible for issuing appointment letters for ad hoc or paid on
claim staff. The Appointments
Office will issue appointment letters for T1, T2 and permanent
appointments."
|
27.11.2012 |
HR100a |
Updated |
Page 1: Added "Has
this person previously retired from UCT?" to the Details
of recommended appointment section.
Page 2: The second note in the
Appointment details section has been extended by adding unless
the appointment is for a UCT retiree or a person over the age of 65, in
which case the Appointments Office will issue the appointment letter.
|
23.11.2012 |
HR163 |
Updated |
In the Constituency
section:
-
Executive Officers
field: Added (DVCs)
-
Senior staff reps in Dept in
question field: Added PC10 & above
-
Added new field Staff
reps in dept in question (below PC10) (elected by the VC)
|
22.11.2012 |
HR190 |
Updated |
|
20.11.2012 |
MM010 |
Updated |
Changed field: Above
r50 000: Dean, Ed or nominee.
|
20.11.2012 |
FHS008 and FHS009 |
Updated |
-
Removed the mention of
Amendments approved and not approved from the HREC Office block
-
Included sentence in section 2
which related to the amendments that occur due to this safety reporting
to be completed on the FHS006 form.
|
20.11.2012 |
FHS013 and FHS013hlp |
Updated |
-
Changed the fee structure to
reflect 2013 prices.
-
Added additional line by
sponsor's details
-
Added new sentence in
FHS013hlp:
Note: For our scanning purposes we request that you
please refrain from binding the documents.
|
16.11.2012 |
Insurance Claims Guidelines
2012 |
Updated |
Changed premium under Overseas
travel insurance from R15.00 to R25.00
|
09.11.2012 |
R&I22 |
Updated |
Added following
bullet point to Instructions section:
·
Note: any publication resulting must
include the following acknowledgement: “This publication is based on
research that has been supported in part by the University of Cape
Town's Research Committee (URC)”.
|
07.11.2012 |
INS02 |
Updated |
-
Updated form to be
suitable for online filling
-
Locked form and
added form fields throughout
-
Created help
document as a reference for filling out
-
Changed instructions
in line with new requirements
|
01.11.2012 |
FM030 |
Updated |
-
Signature section
changed to highlight final signoff by Finance Manager is required,
regardless of amount of claim.
-
Footer and notes at
top changed to indicate same
-
Further cosmetic
changes
|
01.11.2012 |
FM032 |
Updated |
Section A:
|
01.11.2012 |
FM041 |
Updated |
Additional request
selection options added
|
30.10.2012 |
HR163 |
Updated |
Page
1:
|
17.10.2012 |
HR101 |
Updated |
Page
1:
|
15.10.2012 |
HR165 |
Updated |
Page
1:
|
15.10.2012 |
HR163 |
Updated |
Page
1:
|
15.10.2012 |
HR166 |
Updated |
Page
1:
|
15.10.2012 |
HR167 |
Updated |
Page
1:
|
09.10.2012 |
HR180 |
Updated |
Page
1:
Page
2:
Page
3:
Page
4:
-
When
do I complete this form? section: Changed "who wish to undertake
developmental learning and development" to "who wish to undertake formal
developmental learning and development"
-
Added a
line under the note regarding only formal
qualifications being supported.
-
What
are the NQF levels? section: Added "NQF" to the Qualification
column.
|
09.10.2012 |
HR186 |
Updated |
Page
1:
Page
5:
|
08.10.2012 |
FHS020 |
Updated |
Several
changes including:
- Changed
name to Form FHS020: Application to register an ongoing
Database, Registry or Repository for research purposes
- Extended
form introduction paragraphs
- Several
new fields added
|
04.10.2012 |
AA01 |
Updated |
Changed
address from Mill Court to Meulenhof. |
20.09.2012 |
PPS01 |
Updated |
Page
8: When
do I complete this form? section - Changed reference to
payclasses from 5 - 12
to 6
- 12. |
20.09.2012 |
PPS02 |
Updated |
Page
3: Further
criteria section - Changed PC 5 - 6
to PC
6 under Exceeds 1 and Exceeds 2. |
20.09.2012 |
PPS03 |
Updated |
Page
1: Section
2, first field - Changed PC 5 - 12
to PC
6 -12.: Replaced word immediate
with an. |
20.09.2012 |
FM051 |
Updated |
Page
1: Replaced word immediate with an. |
19.09.2012 |
HR100a |
Updated |
Page
2: Payment details section: Removed the line
referring to bonus for T1 appointments |
19.09.2012 |
HR100b |
Updated |
Page
2: Note in When do I complete this
form? section: Removed third bullet under note referring to
service bonus for appointments of one year or more. |
19.09.2012 |
INS03 |
Updated |
Added
the following fields: In the event of a motor
accident (in addition to the above info):
Vehicle
Registration number
Driver
|
19.09.2012 |
HR100c |
Updated |
Page
1:
- Type
of contract: Removed T3.
- Conditions of service:
Removed Academic preclinical
|
17.09.2012 |
FHS020 |
New |
Title:
FHS020: Application to establish a Database, Registry or
Repository for research purposes.
When
to use: When you need to apply for a new database, registry
or repository.
|
17.09.2012 |
FHS013 |
Updated |
Added
new sentence: Note:
Applicants for databases, registries
or repositories should only
fill out form FHS020. |
13.09.2012 |
HR120 |
Updated |
- Added
a new row of CLAIM DETAILS items
- Changed a number of the charges
- Changed Where do I send this form
information
|
13.09.2012 |
HR203 |
Updated |
Page
2
- Checklist:
Added Transformation committee has been
consulted with HOD as Person responsible.
- Slight
rewording of the 2 lines requiring candidate CV and application form.
- Delegated
authorities: Removed the last line requiring VC as final approval.
|
13.09.2012 |
GI01 |
New |
Title:
GI101:Governance Intranet servicing officer application
When
to use: When a UCT committee servicing officer needs to
apply for access to the Governance Intranet in line with their role.
For further information, see:
The
Governance Intranet
|
13.09.2012 |
GI02 |
New |
Title:
GI102:Governance Intranet new
committee application
When
to use: When a UCT servicing officer (SO) or UCT staff
member needs to apply for the creation of a new committee on the
Governance Intranet (GI). For further information, see:
The Governance Intranet
|
10.09.2012 |
R&I27 |
Updated |
- Removed
two fields from Applicant Particulars table
on page 2.
- Changed
line on page 1:
Only applications for
conferences held from December 2012 to October 2013 will be considered.
|
07.09.2012 |
R&I27 |
Updated |
Changed
Subsistence rates section to read the following:
- International: please use the SARS rate per country which can be
found at the following website:
http://www.uct.ac.za/services/financial/policiesguides/
- The following SADC
countries are not deemed “international”, and the local value will
apply: Angola, Botswana,
Democratic Republic of Congo, Lesotho, Malawi, Madagascar, Mozambique,
Namibia, Seychelles, Swaziland, Tanzania, Zambia and Zimbabwe. The local rate is R93
for incidental costs only or R303 for meals and incidentals.
|
06.09.2012 |
FHS013 |
Updated |
- Added
link to
Eligibility for Expedited Review of US
Federally-funded Research - Pointers for Researchers
-
Highlighted some key
words in
Section 7: Conflict of Interest.
-
Modified last page of
instructions.
-
Multiple style and
content changes.
|
06.09.2012 |
FM030 |
Updated |
- On
line NB: For claims
exceeding R1 500, this claim must be approved by one authority level
higher than the fund holder, changed fund holder to claimant.
|
03.09.2012 |
FM030 |
Updated |
- Added
final sign off from Faculty/PASS Finance Manager to bring form in line
with other finance claim/reimbursement forms.
- Various
style updates.
|
03.09.2012 |
FM045 |
Updated |
- Added
final sign off from Faculty/PASS Finance Manager to bring form in line
with other finance claim/reimbursement forms.
- Various
style updates.
|
31.08.2012 |
MM010 |
Updated |
Number
of changes across the entire form. |
28.08.2012 |
R&I27 |
New |
Title:
R&I27:Conference Travel Grant
Application Form for T2 Researchers
When
to use: For T2 researchers applying for a conference
travel grant application
|
24.08.2012 |
- CO101
- CO102
- CO105
- CO106
- CO108
- CO109
- CO110
- CO111
|
Removed |
These
forms have been removed, as they are no longer in use. |
23.08.2012 |
PPS03 |
New |
Title:
PPS03:PPS Faculty/Department Performance Consistency
Review Report
When
to use: When a Department/Faculty Performance
Consistency Review Committee reports to the Central Performance
Consistency Review Committee
|
22.08.2012 |
HR190 |
Updated |
-
Page
1: Faculty / Department list - Added Development &
Alumni, Student Housing & Residence Life and UCT Innovation.
Changed Research & Innovation to Research
Office.
-
Page
1: Memberships and unions - Changed Academics' Association
to Academics' Union.
-
Page
1: Staff category required - Added Learnerships.
-
Page
2: Employment data - Removed Original appointment date.
Due to an infotype 0041 reporting problem it cannot be used at this
time.
-
Page
2: Payroll data - removed whole section, COE information will be
available on the Staff Information Report in the
future.
-
Page
2: Authority - Added HR Advisor signature line.
-
Page
3: Changed HR Officer (HRO) to HR Advisor
(HRA).
|
17.08.2012 |
HR101 |
Updated |
-
Split
the Pay Information section on page 1 into two
parts.
-
Moved
tax reference number (and associated fields) up to top of first part of
Pay Information section.
-
Made
all signature lines bold to assist with highlighting the need for a
signature (on page 1 and page 2).
-
In
Pay Information field, changed Name
of Account Holder to Name of Bank Account Holder.
|
15.08.2012 |
INS02 |
Updated |
Added
an indication that the Fund and Cost centre are for students. |
07.08.2012 |
PPS01 |
Updated |
Page
1
- Step
1: Set and agree objectives - November changed to
September. Instruction to send
copy to HR Advisor removed. Added recommendation to set objectives at
same time as final review.
Page
2
- Step
2: Assess competence against job requirements - November
changed to September. Added recommendation to
assess competence at same time as final review.
Page
3
- Step
3: Draw up a PDP - Removed reference to HR Advisor when sending a copy,
bolded the sentence.
Page
4
- Step
6.1: Formal review: Mid-year review - Changed April/May
to April. Instruction to send copy to HR Advisor
removed.
Page
5
- Step
6.2: Formal review: Final review - section now 6.2 (a). August/September
changed to September. Removed reference to
informing staff member and instruction to send copy to HR Advisor.
Removed Final review additional comments block.
Page
6
-
Added
new heading block including instructions - 6.2 (b): Formal
review: Final review rating and signatures.
-
Added
staff information section (Name, staff number, payclass etc)
-
Changed
content under performance rating B.
-
Added
performance rating U.
-
Added
Final review comments section
Page
7
- Step
6.3: Record learning and development activities completed -
August/September changed to September.
Removed reference to HR Advisor when sending a copy, bolded the
sentence.
Page
8
When
do I complete this form? section
-
Step
1: November changed to September.
Added recommendation to set objectives at same time as final review.
-
Step
3: November changed to September.
Added recommendation to do at same time as final review.
-
Step
6.1: April and May changed to April.
-
Step
6.2: August and September changed to September.
-
Step
6.3: August and September changed to September.
Where
do I send this form? section
-
Removed
objectives row from table.
-
Changed
PDP row to reflect that a copy is sent to the Departmental
Administrator.
-
Removed
mid-year review row from table.
-
Changed
Record of learning and development activities
completed row to reflect that a copy is sent to the
Departmental Administrator.
|
07.08.2012 |
PPS02 |
Updated |
Page
1
Notes
section
- Third
note: changed "discussion and consideration" to "discussion
and approval". Changed "rating consistency check
meeting" to "rating consistency review meeting".
Motivation
section
-
Made
wording changes to Exceeds 1 and Exceeds 2 categories.
-
Removed
the note regarding motivation.
-
Added
motivation requirements and space for written motivation.
Page
2
- Last
signoff box, "consistency check meeting" changed
to "consistency review meeting"
Page
3
-
When
do I complete this form? section: "between August and
September" changes to "in September"
-
Where
do I send this form? section: changed "discussion and
consideration" to "discussion and approval".
Changed "rating consistency check meeting" to "rating
consistency review meeting".
-
What
other documentation must be attached? section: "A copy of the
most recent job description" added to list of supporting
documentation.
Page
4
Page
5
|
03.08.2012 |
AA01 |
New |
Title:
AA01: Records transmittal list
When
to use: Before sending records/files to
Administrative Archives for archiving to describe the records submitted.
|
01.08.2012 |
INS04 |
New |
Title:
INS04: Assets all risk - staff transit insurance
When
to use: When applying for transit insurance for moving
a consignment of personal belongings. See the Relocation
Policy for more details.
|
26.07.2012 |
FHS006 |
Updated |
- Changed
the HREC signature block to page 1
- Separated
the protocol number from the protocol title
- Added
sentence Note: All amendments should include a Synopsis for the
amendment (please see notice dated 23
April 2012)
|
26.07.2012 |
FHS006hlp |
Updated |
- Added
two more bullet points to page 1:
·
All amendments should include a Synopsis
for the amendment (please see notice dated 23
April 2012)
·
Researchers can notify the HREC, via
a letter of minor modifications to retrospective
medical record reviews or clinical audits. Examples could include the
wording of the study, title or minor adjustments to the number of
patients or duration of the study. It is not necessary to submit an
amendment form (FHS006).
- Corrected
and added the e-mail addresses for contacts
|
26.07.2012 |
FHS016 |
Updated |
- Added
blocks for approval dates and entry dates
|
26.07.2012 |
FHS017 |
Updated |
- Added
blocks for approval dates and entry dates
|
25.07.2012 |
FHS002 |
Updated |
- Changed
some names for sign-offs
- Contact
sections added for sponsor's details
|
24.07.2012 |
|
Updated |
-
All
had last bullet in the Notes on page 1 reworded: Please
return the form to the Staff Recruitment & Selection Office,
Room 222, Bremner Building, or fax it to (021) 650 5097 has
changed to Please return the form to the HR
Advisor for your area. Have hyperlinked the
HR Advisor wording so it opens the HR Advisors by area list on the HR
website Contacts page.
-
Also
changed the wording in the Where do I send this form? section
to reflect that the form should be sent to the HR Advisor and added
hyperlink to the Contacts page.
|
19.07.2012 |
HR187 |
Updated |
Page
1
- In
the Repayment Details section: The
repayment of the loan, together with interest charged at official
interest rates, will take place over a period of six (6) months.
changes to The repayment of the loan, with no
interest charged, will take place over a period of six
(6) months. Applicable fringe benefit tax will apply.
|
19.07.2012 |
HR189 |
Updated |
Page
1
- In
the Repayment Details section: The
repayment of the loan, together with interest charged at official
interest rates, will take place over a period of six (6) months.
changes to The repayment of the loan, with no
interest charged, will take place over a period of six
(6) months. Applicable fringe benefit tax will apply.
|
19.07.2012 |
HR186 |
Updated |
Page
2
|
19.07.2012 |
HR180 |
Updated |
Page
2
-
Changed
section heading Applicant declaration to Applicant
declaration of understanding of bursary conditions
-
Removed
last 2 bullets in above section
-
Added
new section Applicant declaration of understanding of
potential loan conditions
Page
3
-
In
Administrative Clearance section,
added fields for Affordability check and
Course load check.
-
In
Head of Department recommendation section: Fixed
missing opening bracket before Head of Department name
in line one.
|
19.07.2012 |
HR188 |
Updated |
|
17.07.2012 |
HR188 |
Updated |
Updated
link to funding policy |
17.07.2012 |
HR100a |
Updated |
Updated
link to fixed term contract policy |
17.07.2012 |
HR107 |
Updated |
Updated
link to PASS overtime policy |
17.07.2012 |
HR125 |
Updated |
Updated
link to staff tuition rates |
17.07.2012 |
HR126 |
Updated |
Updated
link to the private work policy x2 (Notes section on page 1 and help on
page 3) |
17.07.2012 |
HR140 |
Updated |
Updated
links to the PASS leave policy, academic leave policy and fixed term
contract policy (x2 - page 1 and 2)
|
17.07.2012 |
HR141 |
Updated |
|
17.07.2012 |
HR160 |
Updated |
Updated
link to academic recruitment policy |
17.07.2012 |
HR161 |
Updated |
Updated
link to academic recruitment policy x 2 on page 1 |
17.07.2012 |
HR164 |
Updated |
Updated
link to the PASS recruitment policy (payclasses 9 - 13) |
17.07.2012 |
HR173 |
Updated |
|
17.07.2012 |
HR174 |
Updated |
Updated
link to academic performance management page |
17.07.2012 |
HR175 |
Updated |
Updated
link to academic performance management page |
17.07.2012 |
HR176 |
Updated |
Updated
link to academic probation and confirmation page |
17.07.2012 |
HR180 |
Updated |
Updated
link to staff learning and development funding policy |
17.07.2012 |
HR186 |
Updated |
Updated
link to staff learning and development funding policy |
17.07.2012 |
HR187 |
Updated |
Updated
link to staff learning and development funding policy |
17.07.2012 |
HR189 |
Updated |
Updated
link to staff learning and development funding policy |
17.07.2012 |
HR200 |
Updated |
-
Updated
link to recruitment guidelines
-
Updated
3 links to EE policy, no longer pointing to policy on HR website but
rather the version on the UCT website
-
Updated
link to HR advisors section of the Contacts page
-
Added
hyperlinks to departmental structure and HR website references on help
page
|
17.07.2012 |
HR203 |
Updated |
Updated
links to procedures for appointments without advertisement (academic
and PASS) |
17.07.2012 |
PPS01 |
Updated |
Updated
link to PPS overview page and to PPS resource guide on pages 1, 8 and 9
(3 links on this page) |
17.07.2012 |
PPS02 |
Updated |
Updated
link to PPS resource guide |
17.07.2012 |
HR193 |
Updated |
Replaced
Visio process flow on last page with graphic |
17.07.2012 |
PG018 |
Updated |
- Added
form entry fields to make the form editable without printing
- Removed
reference to location on local drive
|
12.07.2012 |
FM005 |
Updated |
Made
the following field name changes:
- 4500
- LIB ELECTRONIC BOOK AND DIGITAL TEXT
- 2600
- THESIS MATERIALS (INCL DIGITAL)
- 2150
- IT CONTRACTUAL PAYMENTS (INCL S/WARE & LICENSES)
|
11.07.2012 |
HR193 |
Updated |
Replaced
Visio process flow on last page with graphic |
11.07.2012 |
HR188 |
Updated |
|
11.07.2012 |
HR186 |
Updated |
-
In
Financial assistance section on
page 1, added NQF level field.
-
In
Help on pages 4 and 5, added NQF
levels table.
|
11.07.2012 |
HR180 |
Updated |
-
In
Course Details section on page 1,
added NQF level field.
-
In
Help on pages 4 and 5, added NQF
levels table
|
10.07.2012 |
INS02 |
Updated |
Removed
the following from the title: on journeys of 90 days or less |
08.07.2012 |
INS03 |
New |
Title:INS03 -
Insurance Claim Notification
When to use: When notifying Insurance Office
of an incident that may lead to a possible claim. Refer to: Insurance Claims
Guidelines. |
06.07.2012 |
FM040 |
Updated |
Replaced
the first two paragraphs with the following:
Staff
members who receive payments for reimbursements or allowances (such as
mileage or S&T) should have a staff vendor number on SAP to
facilitate payment directly into their bank account.
UCT
staff
Email
your name and staff number to Master Data Section, Procurement
& Payment Services at fnd-purch@uct.ac.za.
WCG
staff
Note:
It
is the responsibility of WCG staff to notify Master Data of any change
in their banking details
|
05.07.2012 |
HR163 |
New |
Title:HR163 -
Selection Committee Executive Directors
When to use: When appointing a selection
committee to recruit and fill a vacant Executive Director's post. |
05.07.2012 |
HR166 |
New |
Title:HR166 -
Selection Committee Vice Chancellor
When to use: When appointing a selection
committee to recruit and fill a vacant Vice Chancellor's
post. |
05.07.2012 |
- HR100d
- HR101
- HR126
- HR126c
- HR141
- HR143
- HR190
|
Updated |
Changed
all references to PGWC (Provincial Government of the Western Cape) to
WCG (Western Cape Government):
- HR100d
- 6 references
- HR101
- 1 reference
- HR126
- 7 references
- HR126c
- 4 references
- HR141
- 5 references
- HR143
- 2 references
- HR190
- 2 references
|
04.07.2012 |
HR202 |
Updated |
- Changed
title from Request to commence recruitment process for posts
to be advertised to Request to commence a formal
recruitment process for posts to be advertised.
- In
the Notes section, changed contact details from Yvonne
Macdonald to Joanne Uphill.
- In
the Vacancy section:
- Added
the Length of contract field to the Post
sub section.
- In
the Joint medical post field, changed the WCG
reference to WCG as WCG (Provincial Government of
the Western Cape) has changed its name to WCG (Western Cape
Government).
- Added
a question mark at the end of the joint medical post question.
- Added
a help page to the form.
|
28.06.2012 |
FM003 |
Updated |
Added
a number of fields to address changes to the VAT compliance regulations. |
28.06.2012 |
FHS013 |
Updated |
- Added
back sentence In the case of clinical trials, PI’s
declaration, CVs and GCP certificates for PI and co-investigators
- Further minor changes
|
26.06.2012 |
INS02 |
Updated |
- Replaced
header Academics and PASS staff with
All
UCT Employees, accompanying spouses and children traveling on
behalf of UCT on journeys of 90 days or less.
- In section PLEASE NOTE,
added Age limit 80.
|
26.06.2012 |
FM005 |
Updated |
Added
new item | | | |--2570 HEALTH SERVICES &
SUPPLIES |
26.06.2012 |
HR124 |
Updated |
On
page 3 the example of a 3 hour paper referred to a payment of R160;
this has been changed to R130. |
21.06.2012 |
HR186 and HR188 |
Updated |
Added
the sentence (including completion box) "This Bursary Agreement thus
lapses on <date field> (two years from the
date studies completed for this bursary). |
20.06.2012 |
AS005 |
Updated |
- Changed
form title - Asset under construction form
- Added
new section 1.2 AUTHORISED BY FACULTY/PASS FINANCE
MANAGER
|
20.06.2012 |
HR161 |
Updated |
On
page 1, Membership section: WCG/NHLS Rep has
changed to WCG/NHLS Rep.
|
19.06.2012 |
RI22 |
Updated |
Annual
update; made a large number of changes.
- Added
Instructions field
- Created
tables for field entries
- Number
of additional changes
|
19.06.2012 |
RI24 |
Updated |
Annual
update; made a large number of changes. |
19.06.2012 |
HS03 |
Updated |
Annual
update; made a large number of changes. |
19.06.2012 |
HS02 |
Updated |
- Added
fields Student/Staff Number and ID number
if non UCT member
|
19.06.2012 |
HR191 |
Updated |
- Added
a Position Title field in the For office use section
on page 1.
|
15.06.2012 |
HR120 |
Updated |
-
Changed
Checking question papers to Checking
examination question
papers.
-
Added
new section for Checking marking of coursework essay,
including bracketed text regarding it not being for the 30 credit
research course and the R75 amount per essay.
-
Added
bracketed text (this includes the essays or projects in the
30 credit research course in the honours degree) to Essays
or Projects or Reports block.
|
12.06.2012 |
MM005 |
Updated |
Added
new fields For UCT purposes only:
- Fundholder
name and signature
- Date
- Invoice
date
- SAP
Document No
Other
small field changes
|
12.06.2012 |
SD002 |
Updated |
Under
Fund holder (or nominee),
changed line to read "I, the undersigned, confirm that this
receipt and all its supporting documentation is valid." |
12.06.2012 |
DDB07 |
Updated |
- Removed
the following sentence under External Examiners:
"*
Please note: Supervisors
must confirm whether or not the prospective external examiner has
agreed and will be available to examine."
|
12.06.2012 |
SAP07 |
Updated |
- Section
1: Added additional lines (including checkboxes) for indicating whether
system specification documentation is accompanying the change request.
- Section
1: Added "(not initials only)" underneath Signature
of Business Owner.
|
08.06.2012 |
MM022 |
Updated |
Added
the following fields:
- Postal
code
- Type
of account: Current, Savings, Transmission
|
06.06.2012 |
AS004 |
Updated |
On page 1, added the following
line: Refer to
PUR001 for the Disposal of redundant and second hand goods
and
GEN002 for the Delegated authority policy. |
06.06.2012 |
DDB03 |
Updated |
2012 update/revision. Made
numerous changes to the form. |
04.06.2012 |
HR123 |
Updated |
- On
page 1, Notes section - Corrected the honorarium
amounts, changed from R500/$100/£50 to R5000/$500. Also changed
the address where forms should be sent from Deputy Registrar's Office
in Kramer Building to Examinations Office in Masingene Building.
- On
Page 1, Claim details section - Changed the fund
and cost centre details from 302001 / REG1012 to 004791 /
REG1018removed "(For subsistence above SARS' limit)"
- On
Page 2: Where do I send this form? section -
Changed Deputy Registrar's Office to Examinations Office.
|
04.06.2012 |
AS001 |
Updated |
Changed line in header to read "Refer to
AST001 for asset policy details,
PPP02 for Threshold values for purchasing &
GEN002 for the Delegated authority policy." |
31.05.2012 |
ACA05hlp |
Updated |
2012 update/revision. Made
numerous changes to the form. |
31.05.2012 |
ACA05 |
Updated |
2012 update/revision. Made
numerous changes to the form. |
30.05.2012 |
MM022 |
New |
Title:MM022 -
SAP student vendor application
When to use: Used when a student needs
to be loaded as a vendor on SAP to facilitate payment into their bank
account; i.e. when the student will require a disbursements or payment
that would not be deemed as a salary. |
30.05.2012 |
FM032 |
Updated
|
- On
page 1, removed "(For subsistence above SARS' limit)"
- In
Section E ADVANCE, removed "(For
subsistence above SARS' limit)"
- In
Section E, table, next to Subsistence
& Travel, added "(above SARS limit)"
|
30.05.2012 |
HR100a |
Updated
|
-
Removed
equity question (Please indicate, specifically, how this appointment
assists....) from the Details of recommended appointment
section.
-
Changed
approval section by removing equity targets questions, adding lines for
VC/DVC and Executive Director HR including references to
post-retirement appoints and appointments without advertisement.
-
Help
page: Where do I send this form? section - in the
third bullet the reference to equity targets was removed.
|
30.05.2012 |
HR100c |
Updated
|
- Removed
equity question (Does this appointment assist with equity targets....)
from the Details of recommended appointment
section.
|
28.05.2012 |
HR124 |
Updated
|
- On Page 1 - Notes section:
Changed address from Room 5.07, Student Administration
Building to Room 5.07, Level 5, Masingene Building.
- On
Page 3 - When do I complete this form? section: Updated the rates in
the example and the table.
|
24.05.2012 |
HR193 |
Updated
|
2012 update/revision. Made
numerous changes to the form. |
24.05.2012 |
ACA13 |
New |
Title:ACA13 -
Backdating a course enrolment date in PeopleSoft
When to use: Use this form to apply for
backdating of the enrolment date/s of courses in the PeopleSoft system.
|
21.05.2012 |
INS02 |
Updated
|
- In the last bullet point of "PLEASE
NOTE" section, replaced "traveled" with "travelled"
- In
the "Overseas travel details" section, added field
"Does the embassy require a letter for your visa application? Yes/No.
- In the "Complete this form and return
to:" section, added e-mail address: "Debbie.Erasmus@uct.ac.za".
|
15.05.2012 |
HR201 |
Updated
|
On
page 2, changed the note under Declarations from
"Note: The above information will be treated in the strictest
confidence. Criminal checks are conducted for all successful
candidates, with their prior permission" to "Note:
The above information will be treated in the strictest confidence.
Criminal checks (via a fingerprint process) are
conducted for all successful candidates, with their prior permission". |
09.05.2012 |
HR102 |
Updated
|
In
the Work permit field, changed the text in brackets
from (if yes, please specify the duration) to
(if yes, please provide a copy of your current permit with your
application.) |
07.05.2012 |
FM006 |
Updated
|
Added
a number of new fields to the ledger accounts hierarchy. |
07.05.2012 |
FM005 |
Updated
|
Added
a number of new fields to reflect changes to the general ledger
accounts. |
26.04.2012 |
HR201 |
Updated
|
In
Three referee names and contact details
section, added sentence "(These referees may be contacted
directly by UCT at any stage of the selection process)." |
19.04.2012 |
HR201 |
Updated
|
Added
the heading Declarations (To be completed by all applicants)
towards the bottom of page 2. |
19.04.2012 |
HR100c |
Updated
|
- In
the Approval of Recommendation and Approval
of Appointment sections (bottom of page 1 and page 2),
changed the wording under VC/DVC from if appointment is at Professor or Associate
Professor level to if appointment is at Professor, Associate Professor
or PC13 peromnes 4/5 level.
- In
the DVC/Exec Director HR row, changed the wording from if appointment without advertisement only to if appointment without advertisement.
|
18.04.2012 |
HR151 |
Updated
|
On
page 3, point 2 b) ii) removed the following wording:
including a party to a customary union according to Black law and
custom or to a union recognized as a marriage under the tenets of any
Asian religion. |
10.04.2012 |
FHS019 |
New |
Title:FHS019
- Final Report
When to use:
When you need to close a study.
Record
Reviews/Audits/Collection of Biological
Specimens/Repositories/Databases/Registries
|
10.04.2012 |
FHS017 |
Updated
|
- Added
new HREC office use only field.
- Added
field Principal investigator to complete the following
- Removed
Instructions field.
- Updated
a number of fields.
|
16.04.2012 |
FHS016hlp |
Updated
|
- Minor
wording changes
- Links
to forms FHS016 and FHS017 added
|
16.04.2012 |
FHS016 |
Updated
|
- Added
new HREC office use only field.
- Added
field Principal investigator to complete the following
- Removed
Instructions field.
- Updated
a number of fields.
|
16.04.2012 |
FHS014 |
Updated
|
Changed
line in Instructions to read The HREC will not accept any research proposal
that does not have a local PI-generated synopsis. The degree of detail
in a synopsis will depend on the nature and complexity of the study. |
16.04.2012 |
FHS013hlp |
Updated
|
- Changed
details in Instructions
- Rearranged
and rewrote much of the body content
|
16.04.2012 |
FHS013 |
Updated
|
- Added
new HREC office use only field.
- Added
field Principal investigator to complete the following
- Removed
Instructions field.
- Updated
a number of fields.
|
16.04.2012 |
FHS012 |
Updated
|
- Added
new HREC office use only field.
- Added
field Principal investigator to complete the following
- Removed
Instructions field.
- Updated
a number of fields.
|
16.04.2012 |
FHS011 |
Updated
|
- Added
new HREC office use only field.
- <
|