Archive of Form Changes

 
UCT Administrative Forms Student Administrative Forms Updates and new forms Archives Top 20 Form help
 
Last updated: 03 January 2017
 

Information

 Archived of Changes

This page contains a comprehensive list of form changes applied to administrative forms in years prior to the current year.
For a list of form changes applied in the current year, see: Updates and new forms.
 Changes to UCT Administrative Forms have been recorded since
 3 September 2003. To view archived form changes, please select  a year:

 
   

2016

Date Form name Change Description of change / Details of new form
21.12.2016MM003Update
  • Page 1: Instructions section: Second bullet point updated Purchasing Card Administration address: "Room 2.22, Level 2, Meulenhof, 93 Main Road, Mowbray".
  • Page 1: Section 1: Card Details: Added note: "SA citizens must attach a copy of their Identity document and proof of residence."
  • Page 3: Help section: Removed note in Typical Purchasing Card transactions section. Added two sub-sections: Nedbank application form and Bank charges associated with the PCard.
20.12.2016 ACA10 Update
  • Page 1: Instructions: Point two contact information updated.
  • Page 1: Manager information section: Fund field added.
  • Page 1: Manager information section: Cost Centre field added.
  • Page 1: Manager information section: Fund field added.
  • Page 1: Manager information section: Note regarding standby rates added.
  • Page 1: Section C: Processed by ICTS Admin field added.
07.12.2016 HR108 Update
  • Page 1: Notes section: Second bullet point removed as no longer applicable. (“When a week straddles two calendar months, the payment should be split in these months for tax purposes.”)
  • Page 1: Payment / reduced pay details section: Columns for wage types 6007 and 6012 removed as no longer used.
  • Page 1: Payment / reduced pay details section: S &T column renamed to S & T Amount.
  • All references to HR100 throughout form changed to HR100a.
07.12.2016 HR157 Update
  • Page 2: Retirement Benefit Options section: Section redesigned as those choosing a living annuity with the UCTRF may not elect to also purchase a guaranteed/life pension or living annuity outside of the UCTRF.
  • Page 2: Retirement Benefit Options section: References to “Income Fund (Portfolio A)” changed to “near cash portfolio”.
07.12.2016 SAP07 Update
  • Page 1: Form submission information: Room to send forms to changed from 125 to 119.1.
  • Page 1: Section 1: Business Owner section: Requested by field removed as no longer needed.
  • Page 1: Section 1: Business Owner section: Section and Department field renamed to Department.
  • Page 1: Section 1: Business Owner section: Name of Business Owner field moved above Department field.
  • Page 1: Section 2: Tester’s Names section: Section renamed from “Tester’s Results” to "Tester’s Names".
  • Page 1: Section 2: Tester’s Names section: Section redesigned.
30.11.2016 FHS026 New

Title: UCT No-Fault Insurance for Research-related Bodily Injury Risk Assessment
When to use: When assessing risk for the UCT No-Fault Insurance for Research-related Bodily Injury.

28.11.2016 FHS013 Update
  • Page 3: Protocol profile section: 3.3.1 derived and expanded from the original 3.3.
  • Page 3: Protocol profile section: Note below 3.3.1 inserted.
  • Page 3: Protocol profile section: 3.3.2 derived and expanded from the original 3.3.
22.11.2016 DDB06 Update
  • Page 1: All sections: Forms fields removed to facilitate input of images in signature fields.
18.11.2016 HR190 Update
  • Page 1: Details of Request section: Note about Microsoft Excel format removed.
  • Page 1: Details of Request section: Weekly option removed from the Report frequency field.
  • Page 2: Output fields required on report section: Disability indicator option removed from Personal data sub-section.
  • Page 2: Output fields required on report section: Mailing address option removed from Other data sub-section.
  • Page 2: Output fields required on report section: Tea club option removed from Memberships and unions sub-section.
  • Page 3: Output fields required on report section: Disability Information paragraph removed.
18.11.2016 HR140 Update
  • Page 1: Leave Details section: Sick leave field informational text added to field label: “Monthly salary will be reduced once sick leave full pay is used up”.
18.11.2016 HR101 Update
  • Page 1: Address Details section: Postal Address fields removed.
17.11.2016 NRF Fund Maintenance Update
  • Page 2: List of contacts in Central Research Finance section: Science Faculty extension numbers updated.
10.11.2016 R&I18 Update
  • Page 1: Information section: Deadline dates updated.
  • Page 1: Information section: Outcome date updated.
  • Page 1: Applicant Particulars section: First name field added.
  • Page 1: Applicant Particulars section: Unit added to Department/ Institute / Centre field.
  • Page 1: Applicant Particulars section: Telephone field added.
  • Page 2: Equipment Applied For section: Cost of equipment field split into A and B fields.
  • Page 2: Detailed Budget section: List items prefixed with A - E.
  • Page 3: Detailed Budget section: Questions reworded and additional questions added.
  • Page 5: To be completed by applicant section: New section added.
  • Page 5: To be completed by Head of Department section: Name field added.
  • Page 5: Approved by the Chair of the Faculty Equipment Committee section: Name field added.
  • Page 5: To be completed by Dean section: Name field added.
08.11.2016 SAP08 ServiceNow request
  • This form is no longer in use. This request can now be completed in ServiceNow: SAP Finance change of authorisations.
04.11.2016 MM007c Update
  • Page 1: DHL details section: DHL contact email address updated.
  • Page 1: DHL details section: DHL contact telephone number updated.
04.11.2016 FM040 Update
  • Page 1: UCT Staff information section: Wording amended to include reference to contact numbers and email address.
  • Page 1 :WCG staff and honorary or other staff information section: Fax number removed.
  • Page 1: Personal details section: Surname field updated to include Name and Surname.
  • Page 1: Personal details section: Initials field removed.
  • Page 1: Personal details section: Department field updated to include Room, Level , Department and Building.
  • Page 1: Personal details section: Street Address and Postal code field added..
01.11.2016 HR122 Update
  • Page 1: Claim Details section: Reference to "tick" removed from Examiner's Fee field.
28.10.2016 ACA40 Update
  • Page 1: Notes section: Point 6 added to the Notes. “Please attach substantiating evidence in support of your motivation (for example: work contract, visa which expires, flight booking and quote showing cost of changing the booking)”.
  • Page 1: Student Details section: Reason for application field updated with additional wording "Attach substantiating evidence".
27.10.2016 HR157 Update
  • Page 1: Deferred Retirement section: Second bullet added to the Notes.
    “You may not elect to become a deferred pensioner if you have an outstanding housing loan amount which is deductible from your fund credit or if you owe money to UCT which is, or may be, deductible from your benefit in terms of the law.”
27.10.2016 HR153 Update
  • Page 1: Payment of UCTRF Benefit section: Note added under Deferred pensioner option.
    “Note: You may not elect to become a deferred pensioner if you have an outstanding housing loan amount which is deductible from your fund credit or if you owe money to UCT which is, or may be, deductible from your benefit in terms of the law.”
27.10.2016 ACA40 Update
  • Page 1: Header: Examinations Office address details updated.
  • Page 2: Proctoring requested table: "(position or job title)" added to Authority of Proctor field.
  • Page 2: Declaration to be completed by proctor: Reference to invigilator added.
  • Page 3: Instructions to Proctors: Reference to invigilator added.
  • Page 6: Proctor Session Report: Reference to invigilator added.
21.10.2016 HR125 Update
  • Page 1: Notes section: Wording of last bullet point changed from:
    “The University Council has determined that students who qualify for both the staff tuition rate and an entrance or faculty scholarship, will have their scholarship adjusted pro-rata to the staff tuition rate percentage. The adjustment will be processed after the staff tuition rate has been processed by the Fees Office.”
    to
    “The University Council has determined that students who qualify for both a tuition fee at the staff tuition rate, and a UCT- funded scholarship (Entrance, Faculty, VC, Achievement), will have the scholarship adjusted equivalent to the staff tuition rate percentage. By way of example, where the staff tuition rate means a fee that is 25% of the full tuition fee, the scholarship will be paid at the level of 25% of its full value. The adjustment will be processed after the staff tuition rate has been processed by the Fees Office. The scholarship will initially be awarded in full, as the Funding Office is unaware of who qualifies for the staff tuition rate until such time as the application is processed.”
20.10.2016 ACA44 Update
  • Page 2: Point 2: Last sentence removed.
  • Page 2: Paragraph in capital letters: Removed completely.
  • Page 2: Acknowledgement checklist: Point 3 wording amended to read “by early February 2017”.
  • Page 2: Acknowledgement checklist: Point 4 removed completely.
  • Page 2: Acknowledgement checklist: Point 6 (became point 5) wording amended to “I have attached a medical report where I am seeking deferment on medical grounds”.
  • Page 3: Medical Certificate: Second sentence removed completely.
20.10.2016 ACA40 New

Title: Application to write an exam at a place off campus (November 2016/January 2017)
When to use: This form must be completed by students wishing to apply to write an exam at a place off campus for November 2016/January 2017.

19.10.2016 ACA44 New

Title: Deferred Examination Application Form – 2016
When to use: When a student wishes to apply to defer their examinations for the 2016 period due to illness or other good cause.

05.10.2016 ACA43 Update
  • Page 1: Instructions: First bullet point wording amended to "...granted on condition that they show they are fit for study before being allowed to resume their studies."
  • Page 1: Instructions: Third bullet point wording amended to "The application will be considered by the Fit for Study Panel along with this confidential report (option A). Where a student was not treated by a health professional, option B must be completed."
  • Page 1: Medical report declaration section: Heading amended to "Medical/psychological report declaration".
01.10.2016 FHS003 Update
  • Form reviewed and completely reworked.
28.09.2016 ACA43 New

Title: Application to return from Leave Of Absence
When to use: When a student wishes to apply to resume their studies after returning from a Leave of Absence (LoA).

27.09.2016 HR158 Update
  • Page 1: Section 3 Declaration for drawdown exceeding actuary’s maximum: “Signature of spouse” field removed.
  • Page 1: Section 6 Member declarations and signature: Title changed from “Member and spouse / life partner declarations and signatures” to “Member declaration and signature”.
  • Page 1: Section 6 Member declarations and signature: Wording of acknowledgement bullet points adjusted from “my/our” to “my”.
  • Page 1: Section 6 Member declarations and signature: Line for spouse / life partners signature removed.
27.09.2016 HR157 Update
  • Page 1: Section 1 Personal Details: Marital status field and note about divorce removed.
  • Page 1: Section 2 Spouse / Life Partner Details: Section removed completely resulting in renumbering of subsequent sections, sub-sections and section references throughout the form.
  • Page 2: Section 8 Member declaration and signature: Title changed from “Member and spouse / life partner declaration and signature” to “Member declaration and signature”.
  • Page 2: Section 8 Member declaration and signature: Wording of acknowledgement bullet points adjusted from “I/we”  to “I”.
27.09.2016 HR101 Update
  • Page 1: Personal Details section: Date SA citizenship acquired question reformatted to a Yes/No question and reworded to "(If a South African citizen but NOT by birth) Did you acquire this citizenship on or before 26 April 1994?".
22.09.2016 FHS001 Update
  • Page 1: Instructions section: Second bullet point changed reference from Registrars Office to Contracts Office.
  • Page 1: Instructions section: Third bullet point updated to include email submission details.
  • Page 1: A. Project Profile section: Name, Signature and Date text added to the Project leader field.
  • Page 1: A. Project Profile section: Head of Department field added.
  • Page 1: B. Budget section: Wording added "Please provide a motivation for exemption or reduction in cost recovery".
  • Page 1: B. Budget section: Heading added "Prepared / checked by:".
  • Page 1: B. Budget section: Name, Signature and Date text added to the Faculty Management Accountant field.
  • Page 1: B. Budget section: "Approved by:" section numbered (iii).
  • Page 1: B. Budget section: Name, Signature and Date text added to the Dean field.
  • Page 1: C. Documentation section: Documents forwarded to Registrars Office field updated to Documents forwarded to Contracts Office.
  • Page 1: C. Documentation section: Date forwarded to Contracts Office field added.
13.09.2016 BOB001 New

Title: Business Objects Hierarchy
When to use: When you want to see which General Ledger (GL) account is linked to which GL grouping in the Business Objects (BOB1) reporting hierarchy.

13.09.2016 DDB04 Update
  • Page 1: Initial section: Department, Supervisor, Thesis Title fields re-ordered.
  • Page 1: Checklist section: Wording added in point 1 "I attach a letter of support (optional)".
  • Page 1: Checklist section: Wording added in point 3 "...three to five people".
  • Page 1: Checklist section: Wording amended in point 5 from "graduation booklet" to "graduation programme".
  • Page 1: Checklist section: Submission of Citations section added.
12.09.2016 FHS007 Update
  • Page 1: Staff changes section: Reference to 8.3 in the New Protocol Application Form - FHS013 updated.
09.09.2016 HR201 Update
  • Page 1: Postal address field row: Postal code field added.
  • Page 1: Residential address field row: Postal code field added.
08.09.2016 INS03 Update
  • Page 1: Note section: Applicable Excesses due by department / Assets sub-section: Theft / accidental damage removed.
  • Page 1: Note section: Applicable Excesses due by department / Assets sub-section: Laptops removed.
  • Page 1: Note section: Applicable Excesses due by department / Assets sub-section: Damage/ theft added.
07.09.2016 SD004 Update
  • Page 1: Instructions section: Date field formatting indicated as (dd/mm/year).
  • Page 1: Instructions section: Customer number field added.
  • Page 1: Instructions section: Reference No field added.
  • Page 1: Instructions section: First bullet point updated to include reference to entity or company.
  • Page 1: Instructions section: Second bullet point added.
  • Page 1: Instructions section: Third bullet point added.
  • Page 1: Instructions section: Fourth bullet point referring to help document removed.
  • Page 1: Department and Sales Area details section: Removed.
  • Page 1: Customer Details section: Renamed as section 1.
  • Page 2: Certification for the Organisation / Entity / Individual section: Statement wording updated.
  • Page 2: Documentation section: New section added.
  • Page 2: Department Details section: New section added.
  • Page 2: Faculty Finance section: New Other field added.
  • Page 2: Debtors Department Use section: Name / Signature / Date fields added.
26.08.2016 FHS025 New

Title: Vendor Request Application
When to use: When submitting a request for a new, temporary or student vendor.

25.08.2016 HR153 Update
  • Page 1: Personal Details section: Note wording changed from “If you were ever divorced and your date of divorce coincides with your employment with UCT, a certified copy..” to “If your divorce was finalised during the period of your UCTRF membership, a certified copy…”.
  • Page 1: Personal Details section: Note wording last sentence changed from “please provide full contact details of the ex-spouse” to “please attach full contact details of the ex-spouse”.
  • Page 1: Payment of UCTRF Benefit section: Added “100%” to the Deferred pensioner option so it reads “Leave your benefit (100%) in the UCT Retirement Fund”.
  • Page 2: Point 1: Changed from “You may receive your retirement benefit at any time from age 55 onwards. Alternatively, you may transfer your funds into a preservation fund or retirement annuity of your choice before you retire.” to “You may withdraw from the UCTRF at any time or you may retire from the UCTRF from age 55 onwards. On withdrawal or retirement from the UCTRF you will need to complete the necessary form and may elect any of the options available to members of the UCTRF.”
  • Page 2: Point 5: Deleted “At any time after the age of 55 you may select one of the pension options allowed by the Fund. Write to the UCTRF Principal Officer. Email enquiries to uctrf-enquiries@uct.ac.za.”
  • Page 2: New point 5: Start of the sentence changed from “If you die before your normal retirement date or before payment of the pension commences, the withdrawal benefit…” to “If you die while still a member of the UCTRF, the withdrawal benefit…”.
  • Page 2: New point 6: Second bullet point removed “The separate death-in-service and disability benefit in accordance with the death-in-service and disability insurance effected by the Employer for the benefit of members unless the deferred pensioner has elected to continue this benefit at his or her own cost; and”.
  • Page 2: New point 6: Extra paragraph appended “For 30 days after your date of withdrawal as an employee, you will remain covered for your death cover under the separate death-in-service and disability benefit in accordance with the death-in-service and disability insurance effected by the Employer for the benefit of members, after which the benefit will cease.”
  • Page 2: Note section: Wording at start of sentence changed from “When you retire…” to “If you retire…”.
22.08.2016 R&I29 Update
  • Page 1: Applicant/ Nominee Particulars section: Application field updated to indicate New HRA / New HRAf / Renewal HRA /Renewal HRAf
  • Page 2: Note section: Address details updated.
19.08.2016 DDB05 Update
  • Page 1: Signature section: Signature field and Print name field columns swapped.
17.08.2016 SAP04 Update
  • Page 1: Information section: Reference to Fax number (021 650 4897) removed.
  • Page 1: Information section: Reference to Room 238.6 updated to Room 240.
17.08.2016 SAP03 Update
  • Page 1: Information section: Reference to Fax number (021 650 4897) removed.
  • Page 1: Information section: Reference to Room 238.6 updated to Room 240.
17.08.2016 SAP02 Update
  • Page 1: Information section: Reference to Fax number (021 650 4897) removed.
  • Page 1: Information section: Reference to Room 238.6 updated to Room 240.
15.08.2016 HR101 Update
  • Page 1: Personal Details section: Date citizenship acquired option changed from “April 1994 or earlier” to “26 April 1994 or earlier".
  • Page 1: Personal Details section: Date citizenship acquired option changed from  “Post April 1994” to “27 April 1994 or later”.
11.08.2016 HR180 Update
  • Page 1: Course Details section: Qualification requirement (selection options) field added.
11.08.2016 SD005 Update
  • Page 1: Instructions section: Reference to Finance department added to fourth bullet.
  • Page 1: Requested by section: Name Details field updated to Requestor Name.
  • Page 1: Requested by section: Department / Faculty field added.
  • Page 1: Requested by section: Print Name of Requestor field updated to Print name of Fund Holder.
  • Page 1: Requested by section: Fund Holder Email field added.
  • Page 1: Requested by section: Signature field updated to Signature of Fund Holder.
  • Page 1: Checked by Faculty / Dept of Finance section: Email field added.
  • Page 1: Approved by Debtors Manager section: Email field added.
08.08.2016 R&I34 New

Title: Memorandum of Understanding between Host and Honorary Research Affiliate (HRAf)
When to use: Used by departments when applying to appoint an Honorary Research Affiliate (HRAf). It covers new and renewal applications.

08.08.2016 R&I29 Update
  • Page 1: Title: Reference to Honorary Research Affiliate (HRAf) added.
  • Page 1: When is this form used section: Reference to Honorary Research Affiliate (HRAf) added.
  • Page 1: When is this form used section: Link to the Application Process: HRA and HRAf) inserted.
  • Page 1: Where should this form be sent section: Reference to Honorary Research Affiliate (HRAf) added.
  • Page 1: What other documentation needs to be completed and included with this application section: Reference and link to Memorandum of Understanding between Host and HRAf (R&I34) added.
  • Page 1: Required Attachments section: Checklist rearanged and Completed R&I34 added to the list.
  • Page 1: Applicatio approved by section: Host (HRAf only) added as a signatory.
01.08.2016 FHS013 Update
  • Page 3: Section 3.3: New section added to indicate choice of a full review or expedited review.
  • Page 4: Section 3.6: Reference to "corporate insurance policy" replaced with "sponsors insurance policy".
  • Page 14: Submission details section: Fax number removed.
29.07.2016 HR190 Update
  • Page 1: Faculty or department required: Departments with PASS staff categories only sub-section: "UCT Innovation" field changed to "Research Contracts & Innovation".
26.07.2016 SD007 Update
  • Page 1: Invoice details section: 34 character limit removed on detailed description of invoice field.
26.07.2016 SD006 Update
  • Page 1: Invoice details section: 34 character limit removed on detailed description of invoice field.
26.07.2016 SD003 Update
  • Page 1: Invoice details section: 34 character limit removed on detailed description of invoice field.
26.07.2016 SD002 Update
  • Page 1: Invoice details section: 34 character limit removed on detailed description of invoice field.
26.07.2016 SD001 Update
  • Page 1: Invoice details section: 34 character limit removed on detailed description of invoice field.
25.07.2016 HR159 New

Title: Debit order - Retirees and beneficiaries
When to use: This form is used when a retiree has elected to continue their membership of the medical aid scheme or the UCT Separate Group Life Assurance scheme. It is also used to change bank details for an existing debit order.

25.07.2016 HR158 New

Title: UCTRF Living Annuity
When to use: This form is only used in conjunction with the HR157 UCTRF Retirement form.

25.07.2016 HR157 New

Title: UCTRF Retirement
When to use: This form is used for retirement from the UCT Retirement Fund (UCTRF), after consultation with the Retirement Officer or the UCTRF Office.

20.07.2016 FM032 Update
  • Page 1: Notes section: Additional wording appended to second bullet point. ("The Purchase Order must be dated prior to the applicant leaving on their trip.")
19.07.2016 HR161 Update
  • Page 1: Notes section: Second bullet references to category A and B removed.
  • Page 1: Membership section: First bullet removed referring to permanent academic staff.
  • Page 2: When do I complete this form? section:  References to category A and B removed.
  • Page 2: Note section: First bullet removed referring to permanent academic staff.
19.07.2016 HR160 Update
  • Page 1: Notes section: Second bullet references to category A and B removed.
  • Page 1: Membership section: First bullet removed referring to permanent academic staff.
  • Page 2: When do I complete this form? section:  References to category A and B removed.
  • Page 2: Note section: First bullet removed referring to permanent academic staff.
18.07.2016 R&I31 Update
  • Page 1: Submission deadline: Current year and relevant deadline dates updated.
  • Page 1: Submission requirements: Contact person details updated.
  • Page 1: Submission requirements: Relevant deadline dates updated.
13.07.2016 FM005 Update
  • Page 1: BENEFITS Staff Benefits section: 1130 VOLUNTARY SEVERANCE PACKAGE (VSP) – PERM added.
  • Page 1: BENEFITS Staff Benefits section:1133 VOLUNTARY SEVERANCE PACKAGE (VSP) – FIXED TM STF added.
11.07.2016 SD007 Update
  • Form reviewed and completely reworked.
11.07.2016 SD006 Update
  • Form reviewed and completely reworked.
11.07.2016 SD003 Update
  • Form reviewed and completely reworked.
11.07.2016 SD002 Update
  • Form reviewed and completely reworked.
11.07.2016 SD001 Update
  • Form reviewed and completely reworked.
08.07.2016 NRF fund maintenance - Applying for new NRF funds Update
  • Page 1: UID Number section: Shading removed in the sixth block.
06.07.2016 INS02 Update
  • Page 1: Overseas travel details section: Dates of UCT business field added.
  • Page 1: Overseas travel details section: Dates of personal days field added.
06.07.2016 FM006 Update
  • Page 3: SALES-REV Sales Revenue section: 766 GOB STAFF COST RECOVERY added.
06.07.2016 FM005 Update
  • Page 4: SAL-TEMP Contr & Temp Staff Salaries section: 1766 GOB STAFF COST RECOVERY added.
06.07.2016 HR101 Update
  • Page 2: Personal Contact Details section: Private non-UCT email address field added for IRP5 purposes.
05.07.2016 TA03 Update
  • Page 1: Indemnity section: Existing text font size increased and formatted to bold.
05.07.2016 TA02 Update
  • Page 1: Indemnity section: Existing text font size increased and formatted to bold.
05.07.2016 TA01 Update
  • Page 1: Indemnity section: Existing text font size increased and formatted to bold.
04.07.2016 FHS002 Update
  • Page 4: Final Clearance section: Deputy Dean electronic signature field updated to include authorised representative.
29.06.2016 FHS021 Update
  • Page 9: Submission details section: Physical address details updated.
29.06.2016 FHS013 Update
  • Page 1: Section 1: First row of table reformatted to accommodate missing text.
  • Page 13: Submission details section: Physical address details updated.
29.06.2016 FHS003 Update
  • Page 2: Submission details section: Physical address details updated.
24.06.2016 ACA10 Update
  • Page 1: Instructions section: Contact details for form submission updated.
24.06.2016 FHS013 Update
  • Page 1: Section 1: Renamed from General information to Protocol information.
  • Page 1: Section 1: Sub-study field wording amended to include an extension study.
  • Page 1: Section 1: New field added (Please comment briefly on safety and efficacy findings of the existing/main study that may have relevance to this application.)
  • Page 4: Section 3: UCT no-fault insurance policy field note updated to refer to the use of the HREC wording in the Consent Form as per the HREC SOP.
22.06.2016 PS01 Update
  • Page 1: Applicant details section: Mobile field added.
  • Page 2: Line manager section: Fee increased from R250 to R350.
20.06.2016 FHS012 Update
  • Page 1: Section 2: Field row reformatted to accommodate additional text input.
  • Page 1: Section 3: Field 3.1 and 3.2 row reformatted to accommodate additional text input.
20.06.2016 FHS011 Update
  • Page 1: Section 2: Field row reformatted to accommodate additional text input.
  • Page 1: Section 3: Field 3.1 and 3.2 row reformatted to accommodate additional text input.
14.06.2016 R&I09 Update
  • Page 2: Section B: New field added (Total no. of UCT authored pages (in the case of funding request for chapters).
  • Page 3: Section C: Text added (Please submit the draft copy of your article (or published article).
  • Page 3: Section C: Additional journal checkboxes added (Scopus / Norwegian List / ScieLOSA).
  • Page 4: Section C3: Draft copy of your article (or published article) added to checklist.
10.06.2016 SAP10 New

Title: SAP Finance System Investigation
When to use: When recording system support tasks that require further investigation before a development is requested.

10.06.2016 SAP06 Update
  • Page 1: Submission information: Submission details updated.
  • Page 1:Submission Details section: Field H updated from Tester to Testers.
  • Page 1:Submission Details section: Section M System Approval added.
  • Page 1: Complexity rating section: Section title updated.
  • Page 1: Complexity rating section: Factors considered in complexity rating field added.
  • Page 1: Complexity rating section: Date logged as Development request system on CMR.
07.06.2016 R&I08 Update
  • Page 1: Deadline dates: New deadline dates updated.
  • Page 1: Eligibility section: First point added relating to Permanent and T2 contract.
  • Page 1: Eligibility section: Third point relating to, staff on contract and employed on academic conditions of service, removed.
  • Page 1: Submission requirements section: Note added to indicate all fields are compulsory.
  • Page 2: Section 1: UCT appointment date field changed to Date of first UCT appointment.
  • Page 2: Information section: Note removed.
  • Page 5: Section 6: Last point updated to confirm that the conference travel will occur within contract period.
  • Page 6: Research Office use only section: Table reformatted.
06.06.2016 R&I33 New

Title: Computer Equipment Application
When to use: When faculties wish to apply for strategic computer research equipment items from the Advanced Computing Committee (ACC).

01.06.2016 HR210 Update
  • Form thoroughly reviewed and numerous improvements made to design and standardisation.
31.05.2016 SAP03 Update
  • Page 2: Section G: Role Approver for Systems Division, SAP Support updated to Glenn Hurlow.
30.05.2016 PS01 Update
  • Page 1: Notes section: Bullet point two information updated.
  • Page 3: Course information: Various courses and associated detailed information removed ( MCC100; MCC101; ENR103; FDC100; FDC101).
  • Page 3: Course information: New course and associated detailed information added (CMS100).
26.05.2016 SD006 Update
  • Page 1: Customer details section: Company Name input form field reinstated.
25.05.2016 ACA15 Update
  • Page 1: Note section: Example supplied elaborated.
  • Page 1: Section B: Motivation for approval role: New section added.
24.05.2016 ACA15 Update
  • Form layout revised and reformatted.
24.05.2016 ACA14 Update
  • Form layout revised and reformatted.
20.05.2016 FHS008 Update
  • Page 1: Section 3: First checkbox list item separated out into two distinct checkbox list items.
18.05.2016 SAP04 Update
  • Page 1: Section B: New checkbox field 1.4 added.
18.05.2016 HR202 Update
  • Page 1: Note section: Third bullet re-worded to reflect new completion process (form now completed by Line Manager / Chair and sent to HRP).
  • Page 3: Where do I send this form? section: Updated to reflect new completion process.
18.05.2016 HR169 Update
  • Page 1: Appointment Details section: Line break added between first and second lines of table to increase visibility of both lines.
  • Page 1: Appointment Details section: Appointment category field option A and B emphasised with bold text and descriptive text moved down a line.
18.05.2016 HR153 Update
  • Page 1: Notes section: Third bullet point added to indicate that an ID document copy is required.
  • Page 1: Payment of UCTRF benefit section: Option C changed from “Transfer benefit to new employer’s retirement annuity” to “Transfer benefit to a retirement annuity.”
  • Page 3: Where do I send this form? section: Information added that a copy of the ID document is required.
13.05.2016 ACA034 Update
  • Page 1: Section A: Session field added below First Year Offered field.
12.05.2016 SAP03 Update
  • Page 2: Section G: Role Approver for Head - Assets Accounting, General Ledger updated to Noluvuyo Mafusini.
09.05.2016 AS001 Update
  • Page 1: 1.3 User Details Section: ORG CODE field note added to indicate 3 letter alpha code required.
  • Page 1: 1.3 User Details Section: BLDG CODE field removed.
06.05.2016 HR210 Update
  • Form reviewed and completely reworked.
05.05.2016 MM029 Update
  • Page 1: Information section: UCT eProcurement physical address added.
05.05.2016 MM028 Update
  • Page 1: Section A: Are you a fund holder field removed.
  • Page 1: Section A: Fund centres field removed.
  • Page 1: Section C: Reference to UCT eTravel updated to UCT eProcurement.
28.04.2016 FHS024 New

Title: Application Form for Minor CAPEX Projects ( < R100 000)
When to use: For any Minor UCT space project which is less than R100 000, including self-funded projects.

28.04.2016 FHS023 New

Title: Application Form for Major CAPEX Projects (Second Phase)
When to use: For any Major UCT space project which exceeds R100 000, including self-funded projects.

28.04.2016 FHS022 New

Title: Application Form for Major CAPEX Projects (First Phase – Preliminary Request)
When to use: For any Major UCT space project which exceeds R100 000, including self-funded projects.

21.04.2016 R&I32 New

Title: Hosting a Conference Report
When to use: When reporting on a conference that the university has hosted and funded by the URC.

19.04.2016 MM028 Update
  • Page 1: Title: Changed to "Fund Centre and functional access for UCT eProcurement",
  • Page 1: Information section: Wording for first two sub-point elaborated.
  • Page 1: Information section: Reference to eShopping added.
  • Page 1: Information section: UCT eProcurement address added.
  • Page 1: MyMarket Roles section: Section renamed from "MyMarket Travel Role/s" to "MyMarket Role/s".
  • Page 1: MyMarket Roles section: Option D added "I need access to UCT eShopping e.g. Waltons".
  • Page 1: MyMarket Roles section: Option E updated to "Do you have a PCard" as well as distinct area for entering last 4 digits of the PCard.
  • Page 1: Management Agreement section: Information wording updated with reference to eProcurement.
18.04.2016 R&I16 Update
  • Page 1: Deadline for submission section: Deadline date updated.
  • Page 1: Committee Meeting Date section: Dates updated.
  • Page 1: Outcome date section: Date updated.
12.04.2016 SD009 New

Title: Request Write Off for Bad Debts
When to use: When an overdue or unpaid invoice has been identified as a bad debt write off as per bad debt procedure or when motivation is been submitted for consideration as a bad debt write off.

11.04.2016 MM003 Update
  • Page 1: Instructions section: Reference to Nedbank application form updated.
11.04.2016 HR200 Update
  • Page 2: Recruitment advertising media deadlines section: Removed reference to UCT Monday Monthly.
11.04.2016 HR167 Update
  • Page 1: Composition of committee section: PASS staff field changed from "2 members chosen from a panel of 4", to "2 members chosen from a panel of 6" (1 chosen from panel of 2 in PC 1 – 4 and 1 chosen from panel of 4 in PC 5 – 13).
11.04.2016 HR164 Update
  • Page 1: Notes section: Removed reference in second bullet to 9 – 13 as form now used for all PASS selection committees.
  • Page 1: Notes section: Replaced last 3 bullets with 2 new bullets detailing form use and relevant policies for PC 1 -8 and PC 9 – 13, including the additional HR202 form requirement for PC 9 – 13.
  • Page 1: Membership section: First point removed requiring membership to consist of permanent staff only.
  • Page 2: When do I complete this form? section: Removed reference to PC 9 -13 as form now used for all PASS selection committees.
  • Page 2: Where do I send this form? section: Split explanation into two sentences to cover PC 1 - 8 and PC 9 – 13.
  • Page 2: What other forms do I need to complete? section: Added “PC 9 – 13” reference at beginning of sentence.
11.04.2016 HR102 Update
  • Page 1: Change details section: "Job evaluation upgrade" field changed to "Job evaluation outcome".
  • Page 1: Change details section: “Attach job evaluation outcome documents” wording added to "Job evaluation outcome" field.
11.04.2016 MM016 Update
  • Page 1: Notes to vendors section: Purchasing Office telephone number updated.
  • Page 1: Notes to purchasers section: Purchasing Office telephone number updated.
07.04.2016 SD007 Update
  • Page 1: Instructions section: Reference to SD002 inserted.
  • Page 1: Header section: Special instructions field added.
  • Page 1: Clearing invoice section: New fields added.
  • Page 1: Invoice details section: New fields added.
  • Page 1; Fund Holder (or nominee) section: Fields updated.
  • Page 1: Faculty Finance Officer section: Agreement statement added.
  • Page 1: Office Use section: Replaced Debtors Department section.
07.04.2016 SD006 Update
  • Page 1: Instructions section: Reference to SD001 inserted.
  • Page 1: Header section: Additional fields added.
  • Page 1: Customer Details section: Various fields updated.
  • Page 1: Invoice details section: VAT Status and Levy % field headings changed.
  • Page 1; Fund Holder (or nominee) section: Fields updated.
  • Page 1: Faculty Finance Officer section: Agreement statement added.
  • Page 1: Office Use section: Replaced Debtors Department section.
07.04.2016 SD004 Update
  • Page 1: Title: Changed to "Customer Application Form".
  • Page 1: Checkboxes above Instructions: Checkboxes added to indicate new application or update of existing customer.
  • Page 1: Instructions section: Instructions updated with reference to associated help document.
  • Page 1: Section 1: Renamed to "Departmental and Sales Area Details".
  • Page 1: Section 1: New fields added (Faculty / Department).
  • Page 1: Section 2: Customer details fields revised.
  • Page 1: Section 2: Physical and Postal Address fields added.
  • Page 1: Section 3: New section added (Contact Person).
  • Page 1: Section 4: New section added (Accounts Person).
  • Page 2: Section 5: New section added (Certification for the Organisation).
  • Page 2: Section 6: New fields added.
  • Page 2: Section 7: New Section added (For Faculty / Department Use).
  • Page 2: Section 8: New Section added (Debtors Department Use).
04.04.2016 NRF fund maintenance - Closing a fund Update
  • Page 2: List of contacts section: Contact details updated.
04.04.2016 NRF fund maintenance - Applying for new NRF funds Update
  • Page 2: List of contacts in Central Research Finance section: Contact details updated.
23.03.2016 DDB05 Update
  • Page 1: Heading: Title changed to "Committee of Assessors Recommendation".
  • Page 1: Note section: Note added indicating purpose of the form.
  • Page 1: Personal details section: "Candidate" field changed to "PhD Candidate Full Name".
  • Page 1: Personal details section: "Student Number" field added.
  • Page 1: Recommendation A section: Recommendation wording updated.
  • Page 1: Recommendation C section: Recommendation wording updated.
18.03.2016 ACA039 Update
  • Page 1: Heading : "Other Approved Location/Online Proctoring" wording removed from heading.
  • Page 1: Note section: Note 1 "another university or an approved location off campus" wording replaced with "home institution".
  • Page 1: Note section: Point 2, 3 and 5 removed completely.
  • Page 1: Proctor Details section: Option of online proctoring removed.
  • Page 2: Reason for request section: New section added.
  • Page 2: Deposit Details section: First note referring to online proctoring removed.
  • Page 2: Deposit Details section: Second note "Proctoring" added as an option.
18.03.2016 FM003 Update
  • Page 1: Section A: Source of Funds field: Names of the Investment Portfolios updated in line with the UCT Investment Policy (INV002).
  • Page 1: Section A: Source of Funds field: Field added to indicate linked operating fund (requirement of investment fund in line with the UCT Investment Policy.)
08.03.2016 FM049 Update
  • Page 1: Mileage rate section: Effective date changed to 1 March 2016.
  • Page 1: Mileage rate section: Mileage rate changed from R3.18 to R3.29.
  • Page 1: S&T section: Effective date changed to 1 March 2016.
  • Page 1: S&T section: S&T Meals and incidentals rate changed from R353 to R372
  • Page 1: S&T section: S&T Incidental costs rate changed from R109 to R115.
08.03.2016 FM033 Update
  • Page 1: Section B Breakdown of Expenditure: Effective date changed to 1 March 2016.
  • Page 1: Section B Breakdown of Expenditure: Mileage rate changed from R3.18 to R3.29.
  • Page 1: Section B Breakdown of Expenditure: S&T Meals and incidentals rate changed from R353 to R372
  • Page 1: Section B Breakdown of Expenditure: S&T Incidental costs rate changed from R109 to R115.
08.03.2016 FM032 Update
  • Page 1: Section B Allowance: Local travel rate changed from R109 to R115 for incidental costs.
  • Page 1: Section B Allowance: Meals and incidentals rate changed from R353 to R372.
08.03.2016 FM030 Update
  • Page 1: Information section: Effective date changed to 1 March 2016.
  • Page 1: SARS rates per km section: Motor vehicle rate changed from R3.18 to R3.29.
  • Page 1: SARS rates per km section: Motor cycle rate changed from R2.31 to R2.30.
04.03.2016 FHS006 Update
  • Page 1: First Note section: Note amended to indicate that incomplete amendment submissions will not be reviewed.
  • Page 1: Comments from the HREC to the Principal Investigator section: Note added to indicate protocol amendment does not grant annual approval.
02.03.2016 HR180 Update
  • Page 3: Administrative Clearance (Office Use Only) section: Changed Bursary Amount from R5000 to R7000.
  • Page 4: When do I complete this form? section: First bullet in Notes – Changed maximum from R5000 to R7000.
02.03.2016 HR156 Update
  • Page 1: Notes section: Second bullet – indicated that optional group life cover will increase both separate death and lump sum disability cover.
  • Page 1: Notes section: Third bullet – changed “Retirement Office” to “Retirement Officer”.
  • Page 1: Notes section: Fourth bullet – expanded explanation of maximums to include T2 contract staff in addition to permanent staff.
  • Page 1: Notes section: Fifth bullet – indicated that if cover not already at the maximum, it may only be increased if number of dependants increases.
  • Page 1: Notes section: Authority for optional cover section: Changed “death cover” in first sentence to “death and lump sum disability cover”.
  • Page 1: Notes section: Authority for optional cover section: Changed “deemed pensionable salary” to “annual deemed pensionable amount”.
  • Page 1: Notes section: Authority for optional cover section: Added reference to the compulsory 3 x annual deemed pensionable amount cover for T2 contract staff.
  • Page 2: When do I complete this form? section: First paragraph: Indicated that optional group life cover will increase both separate death and lump sum disability cover.
  • Page 2: When do I complete this form? section: Second paragraph: Expanded the maximums information to include T2 contract staff.
  • Page 2: When do I complete this form? section: Second bullet under Notes: Included reference to T2 compulsory cover. Expanded information on premiums and taxation as a fringe benefit.
  • Page 2: Where do I send this form? section: Changed “Retirement Office” to “Retirement Officer”.
02.03.2016 HR152 Update
  • Page 1: Notes section: Adjusted fifth note to indicate that total retirement fund contributions exceeding 27.5% or R350 000 will be taxed.
  • Page 1: Section A: Personal Details section: Combined Identity number and Staff number fields into the same table row.
02.03.2016 HR147 Update
  • Page 2: When do I complete this form? section: Second bullet under note - Removed old systems access email address and replaced with Helpdesk contact details.
02.03.2016 HR145 Update
  • Page 2: When do I complete this form? section: Third bullet under note - Removed old systems access email address and replaced with Helpdesk contact details.
02.03.2016 HR100a Update
  • Page 3: When do I submit this form? section: Fourth bullet – changed deadline for permanent and T2 staff from ten days before the employee’s start date to one month before.
01.03.2016 MM030 New

Title: Traveller profile information for UCT eTravel
When to use: When requesting multiple traveller profile information to be loaded in UCT eTravel.

01.03.2016 MM029 New

Title: Delegated approver access for UCT eProcurement
When to use: When a fund holder delegates their approval to a staff member to approve transactions in UCT eTravel and eShopping.

29.02.2016 HR155 Update
  • Page 1: Beneficiaries section: Added Total benefit 100% to end of beneficiaries table.
29.02.2016 HR153 Update
  • Page 1: Payment of UCTRF Benefit section: Option E removed, so all references to A to E changed to A to D throughout.
  • Page 1: Payment of UCTRF Benefit section: Option A: Added “joint account” to the note.
  • Page 1: Payment of UCTRF Benefit section: Option D: Changed heading “Transfer benefit to new employer’s provident fund” to “Transfer benefit to new employer’s fund”.
  • Page 1: Payment of UCTRF Benefit section: Removed Option E “Transfer benefit to new employer’s pension fund”.
  • Page 2: Point 1: Removed last sentence “Previously this was not allowed but has now been enabled so that you can continue to preserve your funds until retirement, while allowing you to choose the preservation or annuity of your choice”.
  • Page 2: Point 5: Changed “At normal retirement age i.e. 65 or if you wish to retire early (i.e. after reaching the age of 55 years) you must select…” to “At any time after that age of 55 you may select…”
  • Page 2: Point 6: Changed “dependents” to “dependants”.
  • Page 3: When do I complete this form? section: Changed “dependant” to “dependent”.
29.02.2016 HR151 Update
  • Page 1: Beneficiaries section: Included “unborn children” in the list of relatives in Section A.
  • Page 1: Beneficiaries section: Added Witness’ name and signature to the bottom of section A.
  • Page 1: Section B: Changed “List all other persons you are supporting financially…” to “List all other persons (not listed in Section A) you are supporting financially…”.
  • Page 1: Section C: Added the word “Sections to “(not included in Sections A or B above)”.
  • Page 1: Section C: Added the Relationship column.
  • Page 2: Various instances: Changed incorrect “dependant” to “dependent” in the following places: 2b i), 3 and 4.
  • Page 2: Removed “pensioner” references from 2c) as pensioners are still members.
  • Page 2: Point 5: Changed “Please draft your motivation on the assumption that they will be acted on in the next twelve months, you can update this at any time.” to “Please draft your motivation on the assumption that it will be acted on in the next twelve months. You can update this at any time.”
  • Page 2: Point 7: Changed “If you are married in community of property, the benefit you receive from the UCTRF is excluded from the joint estate of the marriage.” to “The benefit payable by the UCTRF on a member’s death does not form part of your estate. You therefore may not allocate it in your will.”
  • Page 2: Point 8: Added “time” to “This allows the Trustees time to trace dependants.”
  • Page 2: Point 8: Changed end of sentence “within three to four months” to “sooner if they have all the relevant information”.
29.02.2016 HR150 Update
  • Page 1: Investment Choice section: Added “(Total amount must be 100%)” to last two column headers in point 2.
  • Page 2: Investment choice information section: Second paragraph, changed “Member’s Investment Guide” to “UCTRF Investment Guide”.
  • Page 2: What other forms do I need to complete? section: Added two additional lines indicating that optionally the HR152 (UCTRF Additional Voluntary Contributions) and HR156 (Group Life Assurance Optional Cover) forms may be completed.
29.02.2016 FHS013 help document Update
  • Page 1: Note section: Added sentence regarding avoiding binder files, binder clips, paper clips and staples.
  • Page 2: Documentation checklist: Checklist updated to be consistent with updated checklist in FHS013.
29.02.2016 FHS013 Update
  • Page 12: Documentation checklist: For Full Committee Review : Points 2 and 20 added.
  • Page 12: Documentation checklist: For Expedited Review : Points 2 and 15 added.
29.02.2016 Nedbank application form Update
  • Updated form supplied by Nebank. (This application form is to be completed and sent off with the MM003 form).
26.02.2016BAS11New
Title: UCT Request for Building Maintenance.
When to use: When reporting a building or equipment fault or submitting a request for building or equipment maintenance or repair.
Help Document /Movie: BAS11hlp (Help document) and BAS11hlp (Help movie)
23.02.2016ACA42New
Title: Unregistered local student request for grace period to attend classes while fee block applies.
When to use: This form must be completed by unregistered local students applying for a grace period to attend classes while fee block applies.
Note: The grace period applies to access to classes, tutorials, libraries, Vula and laboratories. Residence accommodation is NOT covered by the grace period. International students are not eligible.
22.02.2016 ACA41 New

Title: Faculty of Heath Sciences Short Course Approval Form
When to use: When requiring faculty and Senate approval for a new short course within the Faculty of Health Sciences.

16.02.2016 ISN03 Update
  • Page 1: Note section: Laptops R15 000.00 added as a new bullet point under Assets (Other).
11.02.2016 FM030 Update
  • Page 1: SARS rates per km section: Motor cycles rate updated to R2.31.
05.02.2016 FEE011 New

Title: SRC #FundingFutures Fund.
When to use: When applying for financial assistance from the SRC #FundingFutures Fund.

05.02.2016 HR101 Update
  • Page 1: Pay information section: Note added at the bottom of the section “Acceptable proof of bank account details must be attached to this form, see page 3 for further details”.
  • Page 1: Pay information section: UCT sole employer questions re-worked into two questions; first question relates to working less than 22 hours per week; second question relates to UCT as the sole employer.
  • Page 1: Pay information section: UCT sole employer question extended by asking if UCT is the only source of income.
  • Page 1: Pay information section: Explanatory sentence added to help explain the tax implications of the answers to the question above “If working < 22 hrs per week & UCT is sole employer, taxed according to tax table. If working <22 hrs per week and UCT not sole employer, taxed at 25%”.
  • Page 3: Proof of bank account details section: New section added to help page. Explains the requirement for an attachment of a bank statement (stamped by the bank) or a letter from the bank verifying bank account details. For third party bank accounts, in addition to the bank statement or account details letter, they also need to attach a letter from the account holder verifying the staff member is authorised to use the bank account.
28.01.2016 FM006 Update
  • Page 4: REA-LEVY-I Research Levy - Income section: 766 RESEARCH STAFF COST RECOVERY – INCOME added.
28.01.2016 FM005 Update
  • Page 4: TRFS-SAL Transf-Pers Compensation Costs section: 1766 RESEARCH STAFF COST RECOVERY - EXPENSE added.
28.01.2016 HR147 Update
  • Page 1: Leave details section: Option for study and research leave pay out removed as this is only paid out on retirement (handled via HR145 form).
28.01.2016 HR100c Update
  • Page 1: Details of recommended candidate section: Verification and checks section reworked to allow for requests of checks for T1 staff (permanent and T2 checks are routinely done).
  • Page 1: Details of recommended candidate section: Credit checks question changed to “Will the staff member handle UCT finances? (appropriate checks will be completed)”.
28.01.2016 HR100a Update
  • Page 1: Personal Details section: Verification and checks section reworked to allow for requests of checks for T1 staff (permanent and T2 checks are routinely done).
  • Page 1: Personal Details section: Credit checks question changed to “Will the staff member handle UCT finances? (appropriate checks will be completed)”.
27.01.2016 INS02 Update
  • Page 1: Information section: Daily premium increased from R25.00 to R27.00.
  • Page 1: Contact details section: Room number updated.
27.01.2016 PG022 Update
  • Form reviewed and completely reworked.
27.01.2016 PG021 Update
  • Form reviewed and completely reworked.
27.01.2016 PG018 Update
  • Form reviewed and completely reworked.
27.01.2016 PG002 Update
  • Form reviewed and completely reworked.
27.01.2016 PG001 Update
  • Form reviewed and completely reworked.
27.01.2016 MM028 New

Title: Fund Centre and functional access for UCT eTravel.
When to use: For access to UCT eTravel for a staff member who travels on UCT business or books UCT travel for other staff members.

19.01.2016 SAP01 Update
  • Page 1: Information section: Contact details updated for submission of authorised form.
  • Page 2: Section H: All instances of "Purchasing Manager " replaced with "PPS Director".
19.01.2016 FM041 Update
  • Page 1: Section D: "Supported / Not supported" checkboxes replaced with "I approve / I do not approve this request".
14.01.2016 SAP03 Update
  • Page 2: Section G: Approval and Processing: SAP Business Consultant - Human Resources name updated from "Linda Jones" to "Siobhan Evans".
13.01.2016 HR180 Update
  • Page 1: Applicant details section: "Grade" field changed to "Payclass".
13.01.2016 SAP03 Update
  • Page 2: Section G: Approval and Processing: Team Leader – Systems Division, Systems Access name updated from "Tina Charles" to "Tina Seale".
11.01.2016 SAP07 Update
  • Page 1: Address section: Telephone contact details updated.
  • Various form layout improvements applied.
11.01.2016 HR190 Update
  • Page 3: How to complete this form? section: Expanded the note to include second bullet advising of process involving HR Systems & Support Office.
  • Page 3: When do I send this form? section: Old section removed and changed to "Where do I send this form?" as all forms are now routed via the HR Practitioner.
11.01.2016 ACA07 Update
  • Page 1: Section A: Reference to year updated to reflect current year.
08.01.2016 SAP09 Update
  • Page 1: Section 3: Existing fields re-ordered.
07.01.2016 PG016 Update
  • Page 1: Information section: Information wording updated to reflect current required conditions and policy changes.
07.01.2016 PG015 Update
  • Page 1: Information section: Information wording updated to reflect current required conditions and policy changes.
07.01.2016 PG014 Update
  • Page 1: Information section: Information wording updated to reflect current required conditions and policy changes.
06.01.2016 DDB09 Update
  • Page 1: Complete and return information section D: Address details replaced with instructions to complete and upload the form on PeopleSoft.
  • Page 1: Contact details section D: Email address removed and telephone number added.

2015

Date Form name Change Description of change / Details of new form
30.12.2015 FM041 Update
  • Page 1: Section D: Supported / Not supported fields added.
23.12.2015 HS11 New
Title: HS11 - Health and Safety Quarterly Inspection Report for Workshop Areas
When to use: To be completed when drawing up a Health and Safety Quarterly Inspection Report for Workshop Areas.
23.12.2015 HS11 New
Title: HS11 - Health and Safety Quarterly Inspection Report for Workshop Areas
When to use: To be completed when drawing up a Health and Safety Quarterly Inspection Report for Workshop Areas.
23.12.2015 HS10 New
Title: HS10 - Occupational Risk and Exposure Profile (OREP)
When to use: To be completed when drawing up an Occupational Risk and Exposure Profile (OREP).

23.12.2015 HS09 New
Title: HS09 - Appointment of Incident Investigator
When to use: To be completed when appointing an Incident Investigator.

23.12.2015 HS08 New
Title: HS08 - Safety, Health and Environmental Agreement
When to use: To be completed when drawing up a Safety, Health and Environmental Agreement.

23.12.2015 HS07 New
Title: HS07 - Appointment of First Aider
When to use: To be completed when appointing a First Aider.

23.12.2015 HS06 New
Title: HS06 - Appointment of SHE Evacuation Marshall
When to use: To be completed when appointing a Safety, Health and Environment Evacuation Marshall.

23.12.2015 HS05 New
Title: HS05 - Appointment of SHE Environment Representative
When to use: To be completed when appointing a Safety, Health and Environment Representative.

14.12.2015 HR100a Update
  • Page 1: Recommendation section: Removed "Recommendation" heading at top of page.
  • Page 1: Details of recommended candidate section: Renamed "Details of recommended candidate" section to "Personal details".
  • Page 1: Details of recommended appointment section: Renamed "Details of recommended appointment" section to "Appointment details".
  • Page 1: Details of recommended appointment section: Amended reasons for T1 and T2 contract appointments (> than 3 months) to align with Labour Relations Act requirements.
  • Page 1: Details of recommended appointment section: Removed “Reason for roll-over of contract” section, including "Number of roll-overs" field.
  • Page 1: Approval of recommendation be delegated authorities section: Removed signature block from bottom of page 1 (VC/DVC and EDHR signature lines moved to signature block on page 2).
  • Page 2: Appointment section: Removed "Appointment" heading at top of page.
  • Page 2: Approval of appointment and funding by delegated authorities section: Added lines for VC/DVC and EDHR approval.
14.12.2015 HR140 Update
  • Page 1: Time off in lieu of overtime section: Added a note that supporting documentation must be submitted.
  • Page 3: What supporting documentation do I need to submit? section: Added a line for time off in lieu of overtime.
07.12.2015 HS03 Update
  • Page 1: Conditions section: Address details updated in 5th bullet point.
  • Page 1: Conditions section: Telephone details updated in 6th bullet point.
  • Page 1: Course Costs and Codes section: Course costs updated.
  • Page 1: Course Costs and Codes section: Course codes updated.
04.12.2015 PG016 Update
  • Page 1: Section 4: Reference to 2016 updated.
04.12.2015 PG015 Update
  • Page 1: Section 1: Last sentence of information wording amended.
04.12.2015 PG014 Update
  • Page 1: Section 1: Last sentence of information wording amended.
03.12.2015 FHS005 Update
  • Page 1: Note section: Email address of contact person updated.
03.12.2015 FHS004 Update
  • Page 1: Note section: Three new points added.
  • Page 1: Note section: Email address of contact person updated.
  • Page 1: Office User Only section: New fields and checkboxes added.
  • Page 2: New fields added.
  • Page 3: Office User Only section: New section added.
03.12.2015 FHS003 Update
  • Page 1: Header section: Date updated to December 2015.
  • Page 3: Departmental Research Committee Review section: Note added indicating no PP signatures allowed.
  • Page 4: Research Participants section: Information notes revised in table.
  • Page 4: Research Participants section: "Other procedures" field amended to "Other procedures or roles in this study".
  • Page 7: Details of Experimental Procedures section: Notes amended to cross-reference Section 8.
  • Page 7: Details of Experimental Procedures section: First bullet point amended.
  • Page 11: Welfare Monitoring of Animals section: "Weighing frequency " column added to table.
  • Page 12: Drugs and Substances to be Administered section: Note added indicating no PP signatures allowed.
  • Page 14: Declaration section: Note added indicating no PP signatures allowed.
  • Page 17: Welfare Monitoring Sheet: Note amended to emphasize that all monitoring must be recorded on this sheet.
03.12.2015 HR145 Update
  • Page 1: Staff email for life section: New section added allowing a retiring staff member to choose whether or not they want email for life.
  • Page 2: Staff email for life section: New section added providing a brief explanation of what is offered when selecting email for life upon retirement.
30.11.2015 R&I24 Update
  • Page 1: Information section: Submission deadline dates updated to 19 February 2016 and 09 September 2016.
  • Page 1: Information section: Committee meeting deadline dates updated to 16 March 2016 and 13 October 2016.
  • Page 1: Information section: Outcome deadline dates updated to 24 March 2016 and 20 October 2016.
  • Page 2: Process section: Point three wording changed from "two times a year" to "twice a year".
  • Page 2: Details of applicant section: Staff number field added.
  • Page 2: Details of applicant section: Gender field added.
  • Page 3: Provisional budge section: Subsistence rates updated to R109.00 for incidental costs only or R353.00 for meals.
  • Page 4: Provisional budge section: Space provided to list research outputs.
27.11.2015 R&I08 Update
  • Page 1: Information section: Submission deadline dates updated to 11 March 2016; 12 August 2016.
  • Page 1: Information section: Committee meeting deadline dates updated to 14 April 2016; 15 September 2016.
  • Page 1: Information section: Outcome deadline dates updated to 28 April 2016; 29 September 2016.
  • Page 1: Eligibility section: Reference to T2 removed.
  • Page 1: Conditions section: 5th bullet point reworded fro more emphasis.
  • Page 2: Section 2: First field listing research outputs moved to the end of the section.
  • Page 4: Section 4: Subsistence rates updated to R109.00 for incidental costs only or R353.00 for meals.
  • Page 6: Section 7: Airfare quotations and list of research outputs removed from the checklist.
  • Page 6: For Research Office use only section: Field for Dean's comment added.
27.11.2015 R&I28b Update
  • Page 1: Information section: Deadline date updated to Friday, 7 October 2016.
  • Page 1: Submission of full proposals section: Deadline date updated to Friday, 7 October 2016.
27.11.2015 R&I28a Update
  • Page 1: Submission of nominations section: Deadline dates updated to 25 August 2016.
  • Page 1: Submission of nominations section: Reference to “Claude Leon 2016 Nomination” updated.
27.11.2015 R&I18 Update
  • Page 1: Information section 1: Deadline dates updated to 19 February 2016 and 18 March 2016.
  • Page 1: Information section 1: Outcome date updated to 3 May 2016.
27.11.2015 DDB08 New
  • Form reviewed and completely redesigned.
Title: DDB08 - Thesis Open Access Suppression Form
When to use: To be completed when there is a need to prevent your thesis/dissertation from being made available online via OpenUCT.

27.11.2015 FM004 Update
  • Page 1: Section 1: First field changed to "Name of fund center".
26.11.2015 R&I13 Update
  • Page 1: Information section: Submission deadline dates updated to 112 February 2016 and 22 September 2016.
  • Page 1: Information section: Committee meeting deadline dates updated to 10 March 2016 and 20 October 2016.
  • Page 1: Information section: Outcome deadline dates updated to 17 March 2016 and 27 October 2016.
26.11.2015 R&I12 Update
  • Page 1: Form heading: Year updated to reflect 2016.
24.11.2015 FEE010 New
Title: FEE010 - SRC Assistance Fund
When to use: To be completed by students wishing to apply for financial assistance for 2016 student fees.
20.11.2015 FM006 Update
  • Page 1: TOT-REV Total revenue section: 5 SUBSIDY TRANSFER BUSINESS PLANS added.
19.11.2015 FHS020 Update
  • Page 1: Section 2: "Note" added for emphasis.
  • Page 2: Section 5: Information added: "Important: Data that is being collected for routine purposes is not a reason to waive consent if data is being collected prospectively."
17.11.2015 ACA39 Update
  • Page 1: Notes Section: Additional notes added.
  • Page 1: Student Details section: “Student Number” field added.
  • Page 1: Proctor Details section: “Authority Held” field added.
  • Page 1: Proctor Details section: “Institution” field added.
  • Page 2: Deposit Details section: First bullet point added.
13.11.2015 SAP03 Update
  • Page 2: Section G - Approval and Processing: Role approver details “Veronica Baatjes” updated with “Lesley Haddow”.
  • Page 2: Section G - Approval and Processing: Role approver details “Trevor Adams” updated with “Robin Golding”.
  • Page 2: Section G - Approval and Processing: Role approver details “Fahmza Jaffar” updated with “Ashley Bell”.
06.11.2015 ACA035 Update
  • Various repeating fields added throughout the form.
  • Page 3: Course Fee data section: "Price" field renamed to "Fee".
06.11.2015 ACA034 Update
  • Various repeating fields added throughout the form.
  • Page 1: Cross-faculty implications field : Removed.
  • Page 1: NQF course level field: Additional F1 Help added to explain NQF levels.
  • Page 1: Sessions field:  Removed.
  • Page 1: Can a supplementary exam be awarded for this course field: Changed to a Yes/No drop down to facilitate repetition later in form.
  • Page 2: Course Outcomes field: Updated to "Learning Outcomes".
  • Page 4: Indicate foundation credit value field: New field added.
  • Page 4: Course aim and outline field: Field renamed to "Course outline".
  • Page 4: Assessment and DP requirements field: New fields added.
  • Page 5: Course Fee data section: "Price" field renamed to "Fee".
05.11.2015 ACA40 New
Title: ACA40 - Application to write an exam at a place off campus (November 2015/January 2016)
When to use: To be completed by students wishing to apply to write an exam at a place off campus for November 2015/January 2016.
04.11.2015 HR155 Update
  • Page 1: Signatures section: Note added to Witness’ name & signature field to indicate that a witness cannot be a beneficiary.
04.11.2015 HR151 Update
  • Page 2: Signatures section: Note added to Witness’ name & signature field to indicate that a witness cannot be a beneficiary.
03.11.2015 FM004 Update
  • Form reviewed and completely redesigned.
02.11.2015 ACA39 Update
  • Page 1: Title : Form name amended from "ACA39" to "ACA039".
  • Page 1: Student Details section: Course code field added.
  • Page 1: Student Details section: Date of exam field added.
  • Page 1: Proctor Details section: Email address field moved to align with Name of Proctor.
28.10.2015 ACA39 Update
  • Page 1: Title : Title updated to read "ACA39 - Application Form Granting Semester Study Abroad Students Permission To Write At Home Institution".
  • Page 1: Proctor details section: Provision made to choose between option a) Online proctoring or b) Name of Proctor.
  • Page 1: Deposit details section: "Reference" field renamed to "Ref".
13.10.2015 MM007b Update
  • Page 1: Vendor details section: Vendor email address updated.
13.10.2015 MM007c Update
  • Page 1: Form Title: Amended to DHL collection / quotation request form.
  • Page 1: Vendor details section: Vendor email address updated.
  • Page 1: Vendor details section: Vendor telephone details updated.
  • Page 1: Information section: Section added to indicate collection or quotation required.
13.10.2015 DDB10 Update
  • Page 1: Contact details section: Contact name and telephone number updated.
  • Page 1: Return details section: DDB Office room number updated.
  • Page 1: Note section: Wording updated in first paragraph.
  • Page 1: Thesis title field: Additional line inserted to accommodate Thesis title.
  • Page 1: Abstract field: Removed.
13.10.2015 HR forms Update
  • Links to the HR website, within the following forms, have been updated to align with the launch of new HR website:
    HR100a; HR101; HR102; HR104; HR105; HR107; HR125; HR126; HR130; HR131; HR134; HR136; HR140; HR141; HR144; HR150; HR152; HR160; HR161; HR162; HR163; HR164; HR165; HR166; HR167; HR169; HR173; HR174; HR175; HR176; HR180; HR186; HR187; HR188; HR189; HR190; HR191; HR192; HR200; HR202; HR203; HR210; HR211; HR212.
18.09.2015 ACA39 New
Title: ACA39 - Application for Semester Study Abroad Students to write at home Institution
When to use: To be completed by semester study abroad students wishing to apply for permission to write examinations at their home Institution.
14.09.2015 HR211 Update
  • Page 3: What other documentation must be attached section: Added reference to HR191 (as required by Motivation section on page 2).
14.09.2015 HR191 Update
  • Page 1: Header section: UCT logo replaced with a higher resolution version to improve .pdf conversion output.
14.09.2015 FM052 Update
  • Page 1: Note section: Second bullet point, first point: Added instructions to request a student SAP vendor.
  • Page 1: Note section: Second bullet point, second point: Added instructions to request a staff SAP vendor.
09.09.2015 FM045 Update
  • Page 1: Note section b): Split into two bullet points.
  • Page 1: Note section b): First bullet point: Added instructions to request a staff SAP vendor.
  • Page 1: Note section b): Second bullet point: Added instructions to request a student SAP vendor.
08.09.2015 TA01 Update
  • Important Information section: Fourth bullet point: Added "and no refunds will be issued".
04.09.2015 HR193 Update
  • Updated for 2015-2016 application cycle.
03.09.2015 FM030 Update
  • Page 1: Note section a): Split into two bullet points.
  • Page 1: Note section: First bullet point: Added instructions to request a staff SAP vendor.
  • Page 1: Note section: Second bullet point: Added instructions to request a student SAP vendor.
02.09.2015 FHS013 Update
  • Form reviewed and completely reworked with wording changing or moving, notes and fields added and/or moved, and sub-sections added and/or removed in Section 5 and Section 6.
28.08.2015 FHS020 Update
  • Page 2: Section 4: Additional explanatory wording added.
28.08.2015 FHS007 Update
  • Page 1: 2.1 Staff changes section: relocated from section 4.
  • Page 2: 2.2 Amended study staff details section: New section added.
  • Page 2: 3 List of documentation for approval section: Amalgamated from sections 2 and 3.
24.08.2015 DDB11 New
Title: DDB11 - Declaration and Submission Form
When to use: When uploading a Doctoral thesis for examination.
24.08.2015 DDB03 Update
  • Page 2: Additional External Examiners section: "Date of Birth" field added to each of the external examiners information section.
17.08.2015 DDB07 Update
  • Page 2: External Examiners section: "Date of Birth" field added to each of the five external examiners information section.
14.08.2015 SAP08 Update
  • Page 1: Information  section: icts-helpdesk@uct.ac.za. email address updated.
14.08.2015 SAP03 Update
  • Page 1: SAP Access Policy Note section: icts-helpdesk@uct.ac.za. email address updated.
  • Page 2: Approval and Processing section: Role Approver details updated (Director – Systems Division: Richard Van Huyssteen, Manager - Accounts Payable: Yolisa Molefe, Manager - Fees: Yolokazi Quwe, Manager - Materials Management: Trevor Adams, Manager - Plant Maintenance: Fahmza Jaffar)
13.08.2015 HR210 Update
  • Page 2: Comments by staff member section: Changed wording from “If self-rating is “Exceeding”, please provide examples of when you have exceeded in your Key Performance Areas.” to “Add any comments and additionally, if you have a self-rating of “Exceeding”, substantiate with relevant examples.”
13.08.2015 HR201 Update
  • Page 1: Three referee section: Added column for referee’s "Relationship to you” and combined "Email address and Contact number" columns into the new "Contact details (email address & tel no)" column.
31.07.2015 HR147 Update
  • Page 1: Notes section: Added three sub-points, to second bullet point, itemising changes of appointment that may result in a leave pay out to the second bullet point.
  • Page 2: When do I complete this form? section: Changed the first bullet point from “when a staff member moves from one department to another and leave from the first department is paid out because it should not be transferred to the second department” to “when a T1 staff member has completed their contract and was unable to take their leave within the contract period. If the staff member’s employment is terminated for any other reason (e.g. resignation), form HR145 is completed.”.
  • Page 2: When do I complete this form? section: Added “T2 or permanent” to “staff member” to first bullet point under the Note section.
31.07.2015 HR145 Update
  • Page 1: Below Notes section: Removed “In such circumstances, the department from which the staff member is leaving completes the HR147 form (Leave payout) when there is leave to be paid out”.
  • Page 2: When do I complete this form? section: Added “(T2 only)” to completion of contract category.
  • Page 2: When do I complete this form? section: Re-worked the first bullet point in the note to emphasize that the end of contract is assumed for T1 staff and that HR147 should be used for leave pay out.
  • Page 2: Where do I send this form? section: Changed wording in second cell of the first row from “T1 staff who leave the University and require leave payout” to “T1 staff who leave the University due to resignation / retrenchment / dismissal / death”.
27.07.2015 HR180 Update
  • Page 1: Course Details section: Details of full course sub-section: "Student Number", "Number of credits", "Year of study" fields added.
  • Page 1: Course Details section: Details of full course sub-section: "Anticipated duration of full course" field changed to "Duration of full course".
  • Page 1: Course Details section: Details of full course sub-section: "Institution through which studying" and "Name of full course" field order changed.
27.07.2015 HR165 Update
  • Page 1: Composition of committee section: "Western Cape Government" field, explanatory wording changed from “only in the case of the Dean of Health Sciences” to “only for the Dean of Health Sciences”.
  • Page 1: Composition of committee section: "National Health Laboratory Service representative/s" field, explanatory wording changed from “only in the case of the Dean of Health Sciences” to “only for the Dean of Health Sciences”.
24.07.2015 DDB10 Update
  • Page 1: Contact information section: Submission email address updated.
  • Page 1: Contact information section: Contact telephone number updated.
24.07.2015 DDB09 Update
  • Page 1: Contact information section: Submission email address updated.
  • Page 1: Contact information section: Contact telephone number updated.
  • Page 1: Order of form fields changed.
24.07.2015 DDB04 Update
  • Page 1: Instruction section: Submission email address updated.
  • Page 1: Numbered question section: Yes / No option boxes added after each question.
  • Page 1: Question 5 section: Citation and mini citation submission email address updated.
15.07.2015 CMD01 Update
  • Page 1: Instruction section: Submission contact person's name updated.
  • Page 1: Section 5: Contact person's name and email address updated to Mrs White-Galant (megan.white@uct.ac.za).
15.07.2015 HR105 Update
  • Page 1: Payment Details section: "Appointment Details" section and "Payment Details" section from original form combined and renamed as "Payment Details" section.
  • Page 1: Payment Details section: "Period of Appointment" field renamed to "Period of Payment".
  • Page 1: Authority for Payment section: "Authority for Appointment and Funds" section from original form renamed to "Authority for Payment" section.
15.07.2015 HR191 Update
  • Page 5: How do I complete this form? section: "Activities / Objectives / Tasks" field and "Results / Outcomes" field information updated.
08.07.2015 R&I28a and R&I28b Update
  • Page 1: Changed the deadlines to those applicable for 2015.
02.07.2015 HR134 Update
  • Page 1: Authority section: HR Business Risk Manager added as a signatory.
01.07.2015 HR210 Update
  • Page 2: Proposed performance assessment rating section: Created new section for self-rating, line manager rating and Development Forum rating.
  • Page 6: Strengths and development areas section: Removed bold from field names.
  • Page 6: Succession management section: Removed bold from field names.
  • Page 6: Feedback from staff member to line manager section: Removed bold from field names.
29.06.2015 HR200 Update
  • Page 1: Reply details in the advertisement section: Wording amended by adding “in achieving its equity targets” to the end of the existing employment equity sentence.
26.06.2015 CD007 Update
  • Page 1 Instructions section: “Contract no.” and form field removed from grey area at the top right of the form.
  • Page 1 Section 4: Y / N checkboxes aligned to left of table cells for printing purposes.
  • Page 1 Section 3: Title changed FROM “PLEDGE DETAILS” to “PLEDGE CONTRACT DETAILS”.
  • Page 1 Section 3: “DevMan pledge no.” changed to “DevMan contract no.”
  • Page 2 Section 5 and 6: Form fields and protection removed to facilitate insertion of signature images.
  • Page 2 Section 5: Order of fields reduced and changed to “Name / Signature / Date”.
  • Page 2 Section 6: Order of fields reduced and changed to “Name / Signature / Date”.
  • Page 2 Section 6: Numbered the columns 1, 2, 3 to indicate sequence.
  • Page 2 Section 9: Six grey fields added back into the form from the original version of the form.
  • Page 2 Section 9: “U” added to “UCT Trust fund UK”.
25.06.2015 FM050 Update
  • Page 1 : Introductory wording: Wording at the start of the form, relating to terms of use of the form, amended to read as follows:
    "This form is used where some of the supporting documents required to process a payment e.g. Purchasing Card (P-card) transactions, reimbursements, mileage claims, advances, subsistence & travel (S&T) and petty cash, are missing and cannot be recovered.
    This form is only to be used in exceptional circumstances. Regular use of this form will be monitored and followed up by the Faculty/PASS finance manager."
19.06.2015 INS04 Update
  • Page 1 : Cover Section: Wording at the start of the form, relating to cover, removed.
19.06.2015 ACA19 Update
  • Page 5 : Section 3: Social Media Section added.
19.06.2015 ACA18 Update
  • Page 7 : Section H: Social Media Section added.
19.06.2015 ACA17 Update
  • Form reviewed and completely reworked.
12.06.2015 HR210 Update
  • Page 4: Proposed development table: Added a column for cost.
  • Page 5: Performance and Potential Matrix placement table: Added editable checkboxes
  • Page 5: Performance and Potential Matrix placement table: Aligned colours more closely with tables below.
  • Page 5: Performance and Potential Matrix placement table: "POTENTIAL" table heading renamed to "POTENTIAL (Engagement / Ability / Aspiration)".
  • Page 5: Section below Performance and Potential Matrix placement table: Graphics converted to tables to allow for easy editing in future.
  • Page 5: Aspirations table: Table heading renamed from "Placement on Grid" to "Aspirations: Placement on Grid".
  • Page 5: Aspirations table: Wording in table changed slightly.
12.06.2015 MM007c Update
  • Page 1: Heading: Wording updated from "Use for domestic courier collection" to "Use for domestic or international (inbound only) courier collection".
  • Page 1: Email field: Contact details updated.
  • Page 1: Account Number field: Account numbers updated.
11.06.2015 Nedbank application form Update
  • Updated form supplied by Nebank. (This application form is to be completed and sent off with the MM003 form).
10.06.2015 HR134 Update
  • Form reviewed and completely redesigned.
10.06.2015 FM005 Update
  • Page 3: SAL-TEMP Contr & Temp Staff Salaries section: 1205 S&R LEAVE ENCASHMENTS added.
  • Page 3: SAL-TEMP Contr & Temp Staff Salaries section: 1215 S&R TRAVEL GRANTS added.
08.06.2015 FM050 Update
  • Page 1: Information section: Address for UCT Ad Hoc Payments (Creditors Section) updated.
  • Page 1: Details of expenses table: "Reason for missing doc" field added to table.
08.06.2015 FM045 Update
  • Page 1: Notes section: New note added "The UCT PCard is the preferred method of payment for UCT expenditure. Reimbursements are ONLY for instances where the staff member does not have a UCT PCard or access to a dept PCard".
01.06.2015 CD007 Update
  • Form reviewed and completely reworked.
29.05.2015 HR165 Update
  • Page 1: Composition of committee section: Added "Western Cape Government – Department of Health representative/s" field.
  • Page 1: Composition of committee section: Added "National Health Laboratory Service representative/s " field.
27.05.2015 FM006 Update
  • Page 1: SUBSIDIES Central Govt-General Subsidies section: Added 25 SUBSIDY DESIGNATED.
  • Page 3: SALES-REV Sales Revenue section: Added 591 MOWBRAY HOTEL.
  • Page 4: INT-REV Internal Revenue section: Added 550 HR RESEARCH LEAVE TRAVEL GRANTS & AWARDS.
27.05.2015 HR171 Update
  • Page 1: Notes section: Added bullet and changed font size to match Notes sections on other HR forms.
  • Page 1: Employee Details section: Added new Meeting Date field.
27.05.2015 HR170 Update
  • Page 1: Notes section: Added bullet to match Notes sections on other HR forms.
  • Page 1: Employee Details section: Added new First Meeting Date field.
27.05.2015 HR144 Update
  • Page 3: When do I complete this form? section: Changed Payroll Officer room from 123 to 119.1.
  • Page 3: When do I submit this form? section: Changed Payroll Officer room from 123 to 119.1.
27.05.2015 HR140 Update
  • Page 1: Special leave with pay section: Added S&T question.
  • Page 1: Special leave with pay section: Reworded “leave taken to date” question to create space for S&T question.
25.05.2015 PG024 Update
  • Page 1: Section A - Personal Information: New applicant / renewal applicant form field added with checkboxes.
25.05.2015 PG025 New
Title:PG025 - University of Cape Town (UCT) Staff Master's Bursaries
When to use: When applying for a staff Master's bursary.
22.05.2015 FM041 Update
  • Page 1: REQUEST SELECTION section: "Airport parking/taxi >R600" updated to "Airport parking/taxi >R800".
21.05.2015 HR188 Update
  • Page 4: What other documentation must be attached? section: Changed “A copy of the recipients personal development plan (PDP or other)” to “A copy of the recipients development plan (HR210 Development Dialogue form)”.
21.05.2015 HR186 Update
  • Page 5: What other documentation must be attached? section: Changed “a copy of the recipients personal development plan (PDP or other)” to “a copy of the recipients development plan (HR210 Development Dialogue form)”.
21.05.2015 HR211 Update
  • Page 2: Proposed performance assessment rating section: Changed alignment to centred in rating entry boxes.
  • Page 7: Page heading: Changed “HR 210” to “HR210”.
21.05.2015 HR210 Update
  • Page 1: Notes section: Changed “faculty or departmental performance rating consistency check meeting” to “faculty or departmental Development Forum meeting”.
  • Page 2: Last signature block: Changed “Departmental / Faculty Consistency Check Meeting” to “Departmental / Faculty Development Forum”.
21.05.2015 R&I11 Update
  • Page 1: Notes section: Two new bullet points added at the start; two bullet points deleted.
  • Page 4: Financial Details section: Funding guidelines added.
  • Page 4: Financial Details section: Note added to Motivation field.
  • Page 4: Financial Details section: Note added to Research / Technical / Ad-hoc Assistance field.
  • Page 4: Dean's signature table: Table removed.
19.05.2015 R&I09 Update
  • Page 2: B3 Financial Details section: Blurb added to "Total requested from URC" field.
  • Page 3: C2 Financial Details section: Blurb added to "Total requested from URC" field.
18.05.2015 HR191 Update
  • Page 6: Where can I get further assistance? section: References to Development Dialogue updated.
18.05.2015 HR212 New
Title: HR212 - DD Faculty / Department Performance Consistency Review Report
When to use: When a Faculty/Department Development Forum reports to the Central Development Forum.
18.05.2015 HR211 New
Title: HR211 - Motivation for ‘Exceeds’ Award to PASS Staff
When to use: When a PASS staff member is rated ‘Exceeding’, during the formal review as part of the Development Dialogue (DD) process and either the PASS staff member and/or their line manager and/or their peer wish to motivate for them to be awarded an ‘Exceeds 1’ or ‘Exceeds 2’ award.
18.05.2015 HR210 New
Title: HR210 - Development Dialogue PASS Staff
When to use: When recording performance and development discussions for PASS staff, within the Development Dialogue (DD) process.
07.05.2015 FM013, FM014 Update
  • SAP Document No. changed from "9501" to "9502".
05.05.2015 HR153 Update
  • Page 1: Personal Details section:
    • Replaced If ever divorced... field label with Divorce Date (if applicable).
    • Added "you were ever divorced and" to the Note.
  • Page 1: Completely revised the Payment of UCTRF Benefit section.
21.04.2015 HR168 Update
  • Page 1: Notes section: Second bullet point: Wording changed from “Employment Equity Officer” to “Administrative Officer”.
  • Page 4: Where do I send this form? section: Wording in second paragraph, changed from “Employment Equity Officer (Paki Zandile in Room 3.02, Transformation Services Office, The Cottage or via email to paki.zandile@uct.ac.za).” to “Transformation Services Administrative Officer (Cheryl Vallay in Room 2.04, Transformation Services Office, The Cottage or via email to cheryl.vallay@uct.ac.za).
  • Page 4: Queries? section: Wording changed from “Employment Equity Officer (Paki Zandile)” to “Transformation Services Administrative Officer (Cheryl Vallay)”.
17.04.2015 MM008 P-Card transaction
  • This form is no longer in use. Makro purchases can now be made using your P-Card.
17.04.2015 HR176 Update
  • Page 3: Section e: Wording amended from “Personality and Relations with Colleagues (Indicate the way in which these factors affect the academic work of the staff member and the department as a whole)” to “Inter-personal skills / collegiality (If there are any other comments, either positive or negative, that relate to the staff member’s collegial relations and work with the department as a whole, please comment below.)”.
  • Page 5: When do I complete this form? section: Wording in third paragraph amended to reference updated Section 3 title.
17.04.2015 HR105 Update
  • Page 1: Appointment Details section: New field added "Academic or PASS?".
  • Page 1: Appointment Details section: New field added "If PASS payclass 13, peromnes level?".
16.04.2015 MM023 SAP transaction
  • This form is no longer in use. Purchasers can now use the New Vendor Request transaction within SAP to request a new vendor.
16.04.2015 MM022 SAP transaction
  • This form is no longer in use. Purchasers can now use the New Vendor Request transaction within SAP to request a new vendor.
16.04.2015 MM002 SAP transaction
  • This form is no longer in use. Purchasers can now use the New Vendor Request transaction within SAP to request a new vendor.
08.04.2015 FM005 Update
  • Page 7: General Operating Expenses section: New General Ledger account code added 2616 – LIBRARY – VAT ON ELECTRONIC RESOURCES & SERVICES.
07.04.2015 R&I13 Update
  • Page 1: Visiting Lecturers Fund (VLF) details: Purpose section: New bullet point added "Visits integrated into conferences or symposia will not be considered. The visit must provide a stand-alone academic stimulus outside of already planned events".
  • Page 1: Visiting Scholars Fund (VSF) details: Purpose section: New bullet point added "Visits integrated into conferences or symposia will not be considered. The visit must provide a stand-alone academic stimulus outside of already planned events".
  • Page 5: Application checklist section: Item 1, wording amended to "Abbreviated CV of the visitor (no more than three pages)".
  • Page 5: Application checklist section: Item 2, wording amended to "Research outputs of visitor for the last 5 years only".
01.04.2015 Nedbank application form Update
  • Updated form supplied by Nebank. (This application form is to be completed and sent off with the MM003 form).
31.03.2015 HR190 Update
  • Page 2: Employment Contract Type Required section: Field label amended from “Permanent” to “Permanent (incl previous T3 open end contract)”.
31.03.2015 SAP09 New
Title: SAP09 - SAP FND testing sign-off
When to use: To be used when signing-off CMR calls, logged by FND SAP super users, once solution testing has been completed.
27.03.2015 FM049 Update
  • Page 1: Routing/Sort code: Field added.
  • Page 1: IBAN code: Field added.
27.03.2015 ACA38 New
Title: ACA38 - Postgraduate Leave of Absence Application
When to use: To be completed by Postgraduate students wishing to apply for a leave of absence.
27.03.2015 ACA37 New
Title: ACA37 - Undergraduate Leave of Absence Application
When to use: To be completed by Undergraduate students wishing to apply for a leave of absence.
26.03.2015 FHS006 Update
  • Page 1: Comments to PI from the HREC: Comment field added.
26.03.2015 R&I08 Update
  • Page 1: Submission requirements: Email address updated.
24.03.2015 BAS08 Update
  • Page 1: Notes section: Telephone number updated.
  • Page 3: Information section: Telephone number updated.
24.03.2015 BAS07 Update
  • Page 1: Notes section: Telephone number updated.
  • Page 4: Information section: Telephone number updated.
24.03.2015 BAS06 Update
  • Page 1: Notes section: Telephone number updated.
24.03.2015 BAS03 Update
  • Page 1: Notes section: Telephone number updated.
  • Page 4: Information section: Telephone number updated.
24.03.2015 FHS020 Update
  • Page 1: Section 2: Additional information text expanded.
  • Page 2: Section 5: Additional text appended to existing field title "...and why a waiver of informed consent should be granted.".
  • Page 2: Section 5 Note: Additional text added "If routine clinical data is to be collected prospectively, it would generally be expected, in the interests of respect for participants, that at least simple informed consent be obtained".
17.03.2015 HR125 Update
  • Page 1: Added a new bullet to the Notes section to explain the connection between the staff tuition rate and entrance or faculty scholarships.
13.03.2015 Paid-on-claim letter of appointment Update
  • Page 1: Paragraph added below the conditions of service providing information on payment and payday.
    (Used in conjunction with HR100a and HR100b)
13.03.2015 Ad hoc letter of appointment Update
  • Page 1: Paragraph added below the conditions of service providing information on payment and payday.
    (Used in conjunction with HR100a and HR100b)
10.03.2015 FHS002
(also known
as C1)
Update
  • Page 3: Research risk section: Human subjects sub-section: First question amended to include "human samples or human data".
  • Page 3: Research risk section: Human subjects sub-section: If "Yes" to Human subject question, clinical trial question appears with added section "Comments (e.g. UCT will only analyse samples, not conduct clinical work)".
  • Page 3: Research risk section: Human subjects sub-section: If "Yes" to Human subject question, clinical trial question appears with added question "Have protocol and budget made provision for post-trial care for participants who may benefit from interventions identified as beneficial in the trial?".
  • Page 3: Research risk section: Human subjects sub-section: If "No" checkbox selected for previous protocol and budget question, additional question added "Please justify why this provision has not been made".
  • Page 3: Research risk section: Animal subjects sub-section: If "Yes" to animal experimentation question, additional question added "Has a contribution to the Research Animal Unit infrastructure or equipment replacement/maintenance been budgeted? Please explain".
  • Page 4: Resource Risk section: Wording amended to " Will UCT’s current infrastructure and staff (e.g. core facilities/equipment, classroom/office space, analytical services, research staff) be able to fully support the proposal?".
05.03.2015 ACA36 New
Title: ACA36 - External credit and exemption application
When to use: To be completed when applying for external academic credit and/or exemption.
04.03.2015 FM049 Update
  • Page 1: Mileage rate section: Mileage rate per km changed from R3.30 to R3.18.
  • Page 1: Mileage rate section: Effective date changed from 1 March 2014 to 1 March 2015.
  • Page 1: S&T section: Meals & incidentals amount changed from R335.00 to R353.00.
  • Page 1: S&T section: Incidentals only amount changed from R103.00 to 109.00.
04.03.2015 FM033 Update
  • Page 1: Section B Breakdown of Expenditure: Mileage rate sub-section: Mileage rate amount changed from R3.30 to R3.18.
  • Page 1: Section B Breakdown of Expenditure: Mileage rate sub-section: Effective date changed from 1 March 2014 to 1 March 2015.
  • Page 1: Section B Breakdown of Expenditure: S&T sub-section: Meals & incidentals amount changed from R335.00 to R353.00.
  • Page 1: Section B Breakdown of Expenditure: S&T sub-section: Incidentals only amount changed from R103.00 to 109.00.
  • Page 1: Section B Breakdown of Expenditure: S&T sub-section: Effective date changed from 1 March 2014 to 1 March 2015.
04.03.2015 FM032 Update
  • Page 1: Section B Allowance: Local travel amount changed from R103.00 to R109.00 for incidental costs only.
  • Page 1: Section B Allowance: Meals & incidentals amount changed from R335.00 to R353.00.
04.03.2015 FM030 Update
  • Page 1: Information section: Effective date changed from 1 March 2014 to 1 March 2015.
  • Page 1: SARS rates per km section: Motor vehicles rate per km amount changed from R3.30 to R3.18.
  • Page 1: SARS rates per km section: Motor cycles rate per km amount changed from R2.31 to R1.62.
04.03.2015 SAP01 Update
  • Page 1: Information section: Purchasing Liaison Manager amended to Purchasing Manager.
  • Page 2: Processing section: All instances of Purchasing Liaison Manager amended to Purchasing Manager or nominee.
03.03.2015 MM007c New
Title: MM007c - DHL Collection Request
When to use: To be completed when applying for a courier collection from DHL.
03.03.2015 ACA34 New
Title: ACA34 - Approval form for new courses
When to use: To be completed when requiring Faculty and Senate approval for a new course.
03.03.2015 ACA35 New
Title: ACA35 - Changes to existing courses
When to use: To be completed when requiring Faculty and Senate approval for changes to an existing course.
03.03.2015 R&I16 Update
  • Page 1: Information section: Deadline dates updated (Submission date/ Committee Meeting date/ Outcome date).
  • Page 2: Information section: Submission process outlined in more detail (expanded).
  • Page 2: Applicant particulars section: Faculty field added.
  • Page 6: Endorsement section: Dean's signature and feedback fields removed.
  • Page 6: Application checklist section: Dean's signature row removed.
27.02.2015 Nedbank application form Update
  • Updated form supplied by Nebank. (This application form is to be completed and sent off with the MM003 form).
26.02.2015 HR131 New
Title: HR131 - Disclosure form for Council and Committee members
When to use: To be completed by members of Council and members of Council committees to declare financial and fiduciary interest and those of the immediate family.
26.02.2015 HR130 Update
  • Page 1: Form title: "for staff" appended to form name.
  • Page 1: Notes section: Wording in initial notes updated.
  • Page 1: Section 1: My own holdings and personal or beneficial interests: Additional question and checkboxes added.
  • Page 1: Section 2: My own fiduciary and other appointments: Reference to or not-for-profit company added.
  • Page 1: Section 2: My own fiduciary and other appointments: Additional question and checkboxes added.
  • Page 1: Section 2: Beneficial interests and fiduciary appointments of family members: Explanation expanded.
  • Page 1: Section 2: Beneficial interests and fiduciary appointments of family members: Reference to or not-for-profit company added.
  • Page 1: Section 2: Beneficial interests and fiduciary appointments of family members: Additional question and checkboxes added.
  • Page 1: Section 4: Any other interest, relationship or appointment which may result in a conflict of interests: Additional question and checkboxes added.
  • Page 2: Completing a disclosure (staff) form HR130 Section: New instructions added.
17.02.2015 Nedbank application form Update
  • Page 3: Authorised signatory 1 section: Existing default contact details removed. (This application form is to be completed and sent off with the MM003 form).
11.02.2015 HR145 Update
  • Page 1: SAP and purchasing card status section: Section renamed from “SAP status” to "SAP and purchasing card status".
  • Page 1: SAP and purchasing card status section: Added Purchasing card holder question.
  • Page 2: When do I complete this form? section: Third bullet point added under Note regarding purchasing card holders.
28.01.2015 HR140 Update
  • Page 1: Family Responsibility section: Added “Permanent and T2” to the information in the grey block on left.
  • Page 1: Family Responsibility section: Added links to the family responsibility leave policy web pages for academic and PASS staff to the information in the grey block on left.
  • Page 1: Family Responsibility section: Reason sub-section: changed “Illness of a family member” to “Illness of an immediate family member”.
  • Page 1: Family Responsibility section: If death, deceased is my... sub-section: Added “Parent-in-law” as an option.
  • Page 1: Family Responsibility section: Expanded note at the bottom of the section to reflect medical certificate requirement change as agreed in the 2015 Employees’ Union substantive agreement.
27.01.2015 MM007a Update
  • Page 1: Email section: TNT contact email addresses updated.
23.01.2015 HR145 Update
  • Page 1: Information section: Red text amended from
    “This form is NOT used when a staff member leaves one department to join another department in the University”
    to “This form is NOT used when a staff member leaves one department to immediately join another department in the University (i.e. no break in service)”.
22.01.2015 FM003 Update
  • Page 1: Notes section: Second point: Wording added "or, if Investment fund, to Treasury, Kramer Building, Middle Campus".
  • Page 1: Section B: VAT claimable field updated to "Input VAT claimable (Please tick %)".
  • Page 1: Section B: VAT claimable field options changed to 50% / 100%.
  • Page 1: Section B: VAT claimable field information wording added "NB: Approval must be attached to this form if 100% selected."
  • Page 1: Section B: Signature field added.
  • Page 1: Section C: "Investment fund, approved by Treasury (if applicable)" field added.
  • Page 1: Section C: "Fund opened / changed" field amended to "Fund opened / changed by General Ledgers".
  • Page 1: Section C: Name, Signature, Date fields added.
16.01.2015 FM006 Update
  • Page 2: Tuition Fees & Levies section: 315 FEES TRANSFER BUSINESS PLANS added.
  • Page 2: Tuition Fees & Levies section: 335 FEES DISCOUNT added.
  • Page 2: Other Additions To Funds section: 445 LOAN ADJUSTMENT BUSINESS PLANS added.
14.01.2015 HR141 Update
  • Page 1: Financial assistance section: Study Travel Grant sub-section: Removed 2014 amounts for travel outside and travel inside South Africa, leaving current 2015 amounts.
  • Page 1: Financial assistance section: Study Travel Grant sub-section: Removed “From 1 Jan 2015” references.
  • Page 1: Financial assistance section: Encashment of leave sub-section: Removed 2014 maximum rate.
  • Page 1: Financial assistance section: Encashment of leave sub-section: Removed “from 1 Jan 2015” reference.
14.01.2015 HR121 Update
  • Page 2: Claim details section: Rate for MBA research project increased from R750 to R790.
  • Page 2: Claim details section: Rate for MBA minor dissertation increased from R750 to R790.
  • Page 3: When do I complete this form section: Rate for MBA research project increased from R750 to R790.
  • Page 3: When do I complete this form section: Rate for MBA minor dissertation increased from R750 to R790.
13.01.2015 R&I08 Update
  • Page 1: Deadlines for submission of applications section: Dates updated.
  • Page 1: Committee Meeting dates section: Dates updated.
  • Page 1: Outcome dates section: Dates updated.
  • Page 1: Eligibility section: Point 5: "Joint permanent" changed to "Permanent joint".
  • Page 1: Conditions section: Point 1: Digit 6 replaced with word "six".
  • Page 1: Conditions section: Point 6: Dates updated.
  • Page 2: Section 1: Applicant particulars: Citizenship field removed.
  • Page 5: Section 7: Application checklist section: "Proof of acceptance of presentation" field added to checklist.
08.01.2015 PG023 Update
  • Page 1: C2 Section: Endorsement of academic and professional achievements sub-section: Link to Endorsement of academic and professional achievements form added.
08.01.2015 PG022 Update
  • Reference to current year updated.
08.01.2015 PG021 Update
  • Reference to current year updated.
08.01.2015 PG018 Update
  • Reference to current year updated.
08.01.2015 PG016 Update
  • Page 1: Notes section: Point 2: "Of funds" appended to wording.
  • Page 1: Notes section: Point 4: Wording amended to refer to providing written notice of termination.
  • Page 1: Section 3: Wording in note amended to refer to Postdoctoral Researcher as "PDRF".
  • Page 1: Section 4: Note section: Wording amended to refer to "copy of the journal entry or proof of money transfer."
08.01.2015 PG015 Update
  • Page 1: Notes section: Point 2: Wording amended to refer to a "progress report".
  • Page 1: Notes section: Point 5: Wording amended to refer to providing written notice of termination.
  • Page 1: Section 3: Confirmation wording amended to refer to "Postdoctoral Fellowship".
  • Page 1: Section 4: Date updated to 2015.
  • Page 1: Section 4: Wording in note amended to refer to Postdoctoral Researcher as "PDRF".
  • Page 1: Section 5: Wording in note amended to refer to Postdoctoral Researcher as "PDRF".
08.01.2015 PG014 Update
  • General formatting changes applied.
08.01.2015 PG002 Update
  • Page 1: Name of Scholarship section: Single payment reference date updated.
  • Page 1: Name of Scholarship section: Space added for Journal Entry reference number.
  • Page 1: Notes section: Point 5 : Date updated to 02 January 2015.
08.01.2015 PG001 Update
  • Page 1: Note 1: "or the NRF" appended to wording.
  • Page 1: Note 3: Wording amended.
  • Page 1: Section 2: Faculty Finance and Central Finance contact details updated.
  • Page 1: Section 2: Enquiries sub-section: NRF submission URL updated.
06.01.2015 Nedbank application form Update
  • Page 3: Authorised signatory 2 section: Contact details updated. (This application form is to be completed and sent off with the MM003 form).

2014

Date Form name Change Description of change / Details of new form
15.12.2014 HR141 Update
  • Page 1: Notes section: Fifth bullet: “Faculty Finance Manager” changed to “Faculty/Pass Finance Manager”.
  • Page 1: Leave details section: Merged lines in Period of leave field.
  • Page 1: Financial Assistance section: Study Travel Grant sub-section: Some fields re-sized due to space constraints.
  • Page 1: Financial Assistance section: Study Travel Grant sub-section: New 2015 rates for travel outside and travel inside South Africa added.
  • Page 1: Financial Assistance section: Encashment of Leave sub-section: New 2015 maximum encashment rate added.
  • Page 1: Financial Assistance section: Encashment of Leave sub-section: “URC fund (for transfer of awarded funds)” changed to “Internal awards fund”.
  • Page 1: Authority for leave and funding section: “Faculty Finance Manager” changed to “Faculty/Pass Finance Manager.
  • Page 3: Where do I send this form? section: “Faculty Finance Manager” changed to “Faculty/Pass Finance Manager.
12.12.2014 FM031 Update
  • Page 1: Notes section: Wording "Advances will be paid directly into the staff/student bank account. Please ensure staff/student vendor # given below" added.
  • Page 1: Notes section: First bullet point: Wording amended.
  • Page 1: Notes section: Second bullet point: Wording amended.
  • Page 1: Section A: Instructions for cheque field removed.
  • Page 1: Caution section: Caution icon removed and bullet points amalgamated under the Notes.
09.12.2014 R&I18 Update
  • Page 1: Notes amended.
  • Page 2: Equipment Applied For section: Field names amended.
  • Page 2: Detailed Budget Section: New section added.
  • Page 4: Section 7: "Quotations should be valid for 3 months" wording added to field.
  • Page 5: Signature section: "Approved by chair of the faculty equipment committee" and "To be completed by Dean" sections re-ordered.
08.12.2014 R&I24 Update
  • Page 1: Deadline dates for submission of applications to the Research Office updated.
  • Page 1: Purpose section: Wording amended from "awards" to "grants".
  • Page 1: Purpose section: Amount updated from R19 000 to R20 000.
  • Page 3: For Official Use section: "For Official Use" heading added before "Year in which last Short Course / Short Visit travel grant was received" field.
  • Page 4: Provisional Budget section: "DHET accredited publications..." field moved to checklist on last page.
  • Page 4: Provisional Budget section: "Date of last URC award received or applied for, in the last three years" field removed.
08.12.2014 R&I13 Update
  • Page 1: Section One: Deadline dates for submission of applications to the Research Office updated.
  • Page 1: Visiting Scholars Fund (VSF) details: Conditions section: Second bullet point removed.
  • Page 1: Visiting Scholars Fund (VSF) details: Conditions section: Third bullet point wording changed from "Omissions from this request must be motivated" to "Deviations from this request must be motivated."
  • Page 1: Visiting Lecturers Fund (VLF) details: Conditions section: Third bullet point wording changed from "Omissions from this request must be motivated" to "Deviations from this request must be motivated."
  • Page 4: Section 6: Costs: Subsistence daily rate updated.
  • Page 4: Section 6: Costs: 6.2 Reference to subsistence daily rate updated.
  • Page 5: Date of last VLF/VSF award for this department section: Removed.
  • Page 5: Application checklist: Checklist item "Detailed Programme attached" added.
04.12.2014 HR201 Update
  • Page 1: First section: New field added for posts advertised across levels allowing applicants to indicate if they would like to be considered for the lower level post should they be unsuccessful at the higher level.
03.12.2014 HR144 Update
  • Page 1: Authority for special leave without pay section: Line Manager signature field added.
01.12.2014 HR190 Update
  • Page 2: Output fields required on report section: Other data sub-section: Removed Part-time indicator and Employment percent fields.
  • Page 2: Output fields required on report section: Added Number of weekly work days field.
  • Page 2: Authority section: Changed HR Systems Support Office to HR Systems & Support Office.
  • Page 3: Changed all HR Systems Support Office references to HR Systems & Support Office.
20.11.2014 HR200 Update
  • Page 2: Recruitment Advertising Media Deadlines section: Changed media deadlines (National Newspapers, Western Cape, Websites) from “10h00 every Friday” to “10h00 every alternate Friday”.
20.11.2014 HR190 Update
  • Page 2: Employment Contract Type Required section: Removed “T3 Open end contract” from the report selection options.
20.11.2014 HR180 Update
  • Page 3: Administrative Clearance section: Removed one T3 reference.
20.11.2014 HR150 Update
  • Page 2: When do I complete this form? section: Removed one T3 reference from the table.
  • Page 2: What other forms do I need to complete? section: Removed two T3 references.
20.11.2014 HR145 Update
  • Page 2: Where do I send this form? section: Removed two T3 references.
20.11.2014 HR141 Update
  • Page 1: Authority for leave and funding section: Reinstated HR Administrator signature field.
20.11.2014 HR140 Update
  • Page 1: Leave Details section: Special leave with pay section: Added “If appropriate, please attach supporting documentation”.
20.11.2014 HR125 Update
  • Page 2: When do I complete this form? section:  Three T3 references removed.
20.11.2014 HR102 Update
  • Page 1: Existing Appointment Details section: Type of Contract field: Removed “T3 (> 5 years)” as T3 contracts no longer exist.
13.11.2014 ACA033 New

Title: ACA033 - Creating a code for a new qualification

When to use: To be completed if you would like to create a code for a new qualification with its attendant programme / plan codes.

13.11.2014 ACA032 New

Title: ACA032 - Creating a code for a new plan

When to use: To be completed if you would like to create a code for a new plan within an existing programme / plan within a qualification.

13.11.2014 PG024 Update
  • Page 1: Form title: Date (year) removed from title.
  • Page 2: Section C: Introductory wording removed reference to date (year) and changed to "current year".
10.11.2014 HR144 Update
  • Title: Changed from "Leave without Pay Financial Checklist" to "Special Leave Without Pay".
  • Form completely reworked.
10.11.2014 HR140 Update
  • Page 1: Notes section: Added item (iv) “special leave without pay” to second bullet point.
  • Page 1: Notes section: Added hyperlinks to the appropriate forms for "study & research and contact leave", "warden’s leave" and "special leave without pay" to second bullet point.
  • Page 1: Leave details section: Added new sub-section called “Time off in lieu of overtime”.
  • Page 1: Leave details section: Changed "Special" leave sub-section to “Special leave with pay”.
  • Page 1: Leave details section: In the "Unpaid" sub-section, added reference to form HR144 for any unpaid leave requests greater than 15 days.
  • Page 2: When do I complete this form? section: Added “time off in lieu of overtime” to bullet points.
  • Page 2: When do I complete this form? section: Changed "special leave" to “special leave with pay”.
  • Page 2: When do I complete this form? Note section: Added hyperlinks to forms HR141 and HR142.
  • Page 2: When do I complete this form? Note section: Updated "special leave with pay" bullet point. Removed explanation of special leave without pay with/without rights. Added sentence explaining that applications for special leave without pay should be submitted on HR144.
  • Page 2: Where do I send this form? Note section: Changed all references of “special leave” to “special leave with pay”.
  • Page 3: What supporting documentation do I need to submit? section: Changed “special leave” reference to “special leave with pay”. Removed references to the old "Leave without pay financial checklist" form which has now changed to the "Special leave without pay" form.
06.11.2014 ACA031 Update
  • Page 4: Section 7: Course code reduced from 8 input blocks to 7 input blocks.
30.10.2014 FM045 Update
  • Page 1: Information section: Added wording "Fuel reimbursements for personal vehicles (used for UCT business) may not be made on the FM045 form, as this needs to be recorded via the FM030 for IRP5/tax purposes".
  • Page 1: Note section: Note a) and b) wording combined to included staff/students.
  • Page 1: Fund holder section: Reference to itemised points removed and wording amended to "I have checked the details above & approve payment of this claim".
30.10.2014 FM030 Update
  • Page 1: Information section: Added wording "using their personal vehicles for UCT business".
  • Page 1: Information section: "Previously known as Shell Court" removed from submission address.
  • Page 1: Note section: Note a) : Wording amended to included staff/students.
  • Page 1: Note section: Note c) : Wording added "For this reason, please do NOT use petty cash for these claims, or your P-card for fuel purchases".
  • Page 1: Rates per km field: Amended to "SARS rates per km".
  • Page 1: Field added: New field added "Other amount per km, as agreed with fund holder, if less than SARS rates".
  • Page 1: Fund holder section: Reference to itemised points removed and wording amended to "I have checked the details above & approve payment of this claim".
30.10.2014 HR105 Update
  • Page 1: Notes section: Added hyperlink to HR100a reference in fourth bullet point.
  • Page 1: Authority for appointment and funds section: Added reference to the HR delegated authorities document.
  • Page 1: Authority for appointment and funds section: Changed “Administrator/Fund Holder” to “Line Manager / Fund Holder”.
  • Page 1: Authority for appointment and funds section: Changed “Head of Department” to “Recommending Authority” to align with HR delegated authorities document.
  • Page 2: Where do I send this form? section: Changed “Head of Department” to “Recommending Authority” in first bullet point.
  • Page 2: Where do I send this form? section: Added reference to the HR delegated authorities document in first bullet point.
  • Page 2: Where do I send this form? section: Added “Final Authority” in third bullet point.
  • Page 2: Where do I send this form? section: Added reference to the HR delegated authorities document in third bullet point.
  • Page 2: Where do I send this form? section: Removed reference to “Bremner” in fourth bullet point.
  • Page 2: When do I submit this form? section: Removed reference to “Bremner Building”.
30.10.2014 HR141 Update
  • Page 1: Notes section: Added Faculty Finance Manager to fifth bullet point.
  • Page 1: Financial Assistance section: Encashment of leave field – moved bracketed text up a line.
  • Page 1: Financial Assistance section: URC Fund field wording slightly changed, from “URC fund to which awarded funds will be transferred” to “URC Fund (for transfer of awarded funds)”.
  • Page 1: Financial Assistance section: Added Funds Center field.
  • Page 1: Financial Assistance section: Added Cost Center field.
  • Page 1: Authority for leave and funding section: Added sign-off line for Faculty Finance Manager.
  • Page 1: Authority for leave and funding section: Removed HR Administrator sign-off field.
  • Page 3: When do I complete this form? section: Removed bracketed text containing references to permanent and T3 conditions of service.
  • Page 3: When do I complete this form? section: Added the word “permanent” before “academic and research staff”.
  • Page 3: When do I complete this form? section: Added extra sentence to the fourth bullet point to indicate when money will be transferred to the fund.
  • Page 3: Where do I send this form? section: Added Faculty Finance Manager for fund confirmation.
30.10.2014 R&I12 Update
  • Various contact details updated.
24.10.2014 PS01 Update
  • Title changed to: Student Systems training booking form.
  • Various terminology updated within the form to accommodate RMS and CRM.
24.10.2014 AS001 Update
  • Page 1: Section 3 Authorisations: 3.4 ICTS APPROVAL (ICTS RELATED EQUIPMENT AND SOFTWARE) changed to (ICT RELATED EQUIPMENT AND SOFTWARE).
22.10.2014 HR202 Update
  • Page 1: Vacancy section: Added extra line to "Confirm reason for vacancy" field.
  • Page 2: Process issues section: Added pre-employment medical question.
  • Page 2: Process issues section: Specified who is responsible for each task.
  • Page 2: Process issues section: Questions re-ordered to group HRP tasks together.
  • Page 2: Process issues section: Added line for Recruitment Advisor signature.
17.10.2014 HR166 Update
  • Page 1: Notes section: Removed reference to sending form to SRO as SRO will complete the form.
  • Page 1: Composition of selection committee section: Changes made to constituencies to align to updated policy.
  • Page 2: When do I complete this form? section: Expanded to indicate the SRO completes the form and sends to the VC.
  • Page 2: Where do I send this form? section: Removed as form now completed by SRO.
  • Page 2: When do I submit this form? section: Removed
16.10.2014 GI02 ServiceNow request
  • This form is no longer in use. This request can now be completed in ServiceNow: New Committee Application.
16.10.2014 No form ServiceNow request
  • This request can now be completed in ServiceNow: Remove Servicing Officer.
    Note: No form previously existed for this request which can now be completed through ServiceNow.
16.10.2014 GI01 ServiceNow request
  • This form is no longer in use. This request can now be completed in ServiceNow: Servicing Officer Application.
16.10.2014 CMD04 ServiceNow request
  • This form is no longer in use. This request can now be completed in ServiceNow: Remove Website.
16.10.2014 CMD04 ServiceNow request
  • This form is no longer in use. This request can now be completed in ServiceNow: Make Website Live.
16.10.2014 CMD03 ServiceNow request
  • This form is no longer in use. This request can now be completed in ServiceNow: Add/Change Domain Administrator.
16.10.2014 CMD02 ServiceNow request
  • This form is no longer in use. This request can now be completed in ServiceNow: New Website Application.
13.10.2014 AS001 Update
  • Page 1: Section 3 Authorisations: 3.4 ICTS APPROVAL (ICTS RELATED EQUIPMENT AND SOFTWARE) new section added.
10.10.2014 HR173 Update
  • Page 1: Grievance section: New sub-section added: "Desired Outcome".
10.10.2014 HR167 Update
  • Page 1: Notes section: Removed reference to sending form to SRO as SRO will complete the form.
  • Page 1: Composition of committee section: Changes made to constituencies to align to updated policy.
  • Page 2: When do I complete this form? section: Expanded to indicate the SRO completes the form and sends to the VC.
  • Page 2: Where do I send this form? section: Removed as form now completed by SRO.
  • Page 2: When do I submit this form? section: Removed
07.10.2014 FM005 Update
  • Page 5: Audit, Management & Related Fee Section: Added 2505 M/MENT FEES NO2 PORT.
  • Page 6: Confer Fees and Reg Exps Section: Added 2195 ADMISSION & ENTRY FEE.
  • Page 6: General Operating Expenses Section: Added 2537 P-CARD NON BUS EXP.
  • Page 9: Stock Differences a/c – Pur Section: New section added.
  • Page 9: Stock Differences a/c – Pur Section: Added 3324 STCK DIFF A/C - BMR.
07.10.2014 HR134 Update
  • Page 1: Acknowledgement of debt section: Added space for a Rand amount per month in 2nd bullet point.
  • Page 1: Acknowledgement of debt section: Changed “Applicant” to “Applicant Signature”.
  • Page 1: For Office Use section: Added “Captured by” field.
  • Page 1: For Office Use section: Added field to indicate that infotype 0045 has been updated.
  • Page 2: Where do I send this form? section: Changed "Benefits Officer" to "Payroll Officer".
02.10.2014 R&I09 Update
  • Page 4: Form fields and protection removed to allow insertion of signature image.
25.09.2014 INS03 Update
  • Page 1: Instructions section: New section added indicating which of the Sections need to be completed.
  • Page 1: Section headings: Section headings (A, B, C, D) added.
  • Page 1: Section B: An instructional note added within Section B, (Type of claim) which prompts users to complete Section C additionally if this claim relates to a motor accident.
25.09.2014 PS01 Update
  • Page 10: YEP102: Duration extended from 3 hours - 4 hours.
  • Page 16: RFO100: Duration extended from 4 hours - 6 hours.
  • Page 16: RFA100: Duration extended from 3 hours - 4 hours.
22.09.2014 HR165 Update
  • Page 1: Notes section: Removed reference to sending form to SRO.
  • Page 1: Composition of committee section: Changes made to constituencies to align to updated policy.
  • Page 2: When do I complete this form? section: Expanded to indicate the SRO completes the form and sends to the VC.
  • Page 2: Where do I send this form? section: Removed.
  • Page 2: When do I submit this form? section: Removed.
22.09.2014 HR163 Update
  • Page 1: Composition of committee section: Changes made to constituencies to align to updated policy.
22.09.2014 HR162 Update
  • Page 1: Notes section: Removed reference to sending form to SRO.
  • Page 1: Composition of committee section: Changes made to constituencies to align to updated policy.
  • Page 2: When do I complete this form? section: Expanded to indicate the SRO completes the form and sends to the VC.
  • Page 2: Where do I send this form? section: Removed.
  • Page 2: When do I submit this form? section: Removed.
22.09.2014 HR201 Update
  • Page 2: Books section: New section added in.
18.09.2014 FHS019 Update
  • Page 1: Note added at top of form:
    "Only complete this final report once the research project, including data analysis, has been completed. If not all research activities are complete, please use the Annual Progress Report form (FHS017)."
18.09.2014 FHS013 Update
  • Page 5: Note under section 5.7: Wording updated to:
    "If including UCT staff: Please obtain permission from Ms. Miriam Hoosain, the Executive Director of Human Resources, when including UCT staff as research participants.
    If including UCT students: Please obtain permission from Dr Moonira Khan, the Executive Director, Department of Student Affairs when including students as research participants."
18.09.2014 FM007 Update
  • Contact details updated in accompanying documentation: "NRF fund maintenance - Closing a fund".
18.09.2014 FM003 Update
  • Contact details updated in accompanying documentation: "NRF fund maintenance - Applying for new NRF funds".
11.09.2014 FHS010 Update
  • Page 2: Question 4: New question added in.
  • Page 2: Question 5: New question added in.
  • Page 3: Question 6: New question added in.
08.09.2014 PS01 Update
  • Various course and course information updated
08.09.2014 BAS10 New

Title: BAS10 - Access Control Fault Logging or Access Request Form

When to use: To be completed if you would like to report a fault with the access control system or you would like to request additional physical access for an individual or a group of people.

04.09.2014 CMD04 Update
  • Removed references to old forms and updated references to current forms
04.09.2014 CMD02 Update
  • Removed references to old forms and updated references to current forms
03.09.2014 BAS04 New / Repurposed

Title: BAS04 - UCT Class Test Venue Request Form

When to use: To be completed by UCT staff needing to request a venue for a class test, either for the current year where the student enrolment is greater than 200 students or for the following year irrespective of student enrolment numbers.

01.09.2014 CO107 Update
  • Page 1: Notes section: Added hyperlink to the CO113 form.
  • Page 1: A2 Section: Added the five Real Internal Order types and noted that the selected option should be indicated with a tick.
  • Page 1: Approved By section: Updated wording to “Faculty / PASS Finance Manager”.
28.08.2014 HR163 Update
  • Page 1: Title: Changed title from “Selection Committee Executive Directors” to “Selection Committee Executive Directors and the Registrar”.
  • Page 1: Notes section, second bullet: Added “and the Registrar”.
  • Page 1: Notes section, third bullet: Wording indicating the form must be sent to the SRO removed as the SRO will be completing the form.
  • Page 1: Executive Director section: Expanded to include the Registrar and space for the department (if ED).
  • Page 1: Composition of committee section: Changed introductory wording to: “There should be at least one representative from each constituency, but the number of people who serve on the selection committee shall be decided by the Vice-Chancellor (or nominee) in consultation with members of the Executive.”
  • Page 1: Composition of committee section: Changed order of sections in the constituency listing to group elections by the VC and those elected by the departments together.
  • Page 1: Composition of committee section: "Employment Equity representative" changed to “representatives”, and added “preferably two”; Also added an extra line to be used if two representatives.
  • Page 1: Composition of committee section: "Council representative and Student representative" changed to “representative/s” and added extra line to cater for extra representative when needed.
  • Page 1: Composition of committee section: "For the Executive Director" added additional staff bodies constituents at bottom of list to cater for an ED: HR post.
  • Page 1: Composition of committee section: "For the Executive Director" changed “one executive member each” to “one executive committee member each”.
  • Page 2: Checklist section: New form title reflected at top of page.
  • Page 2: Checklist section: Removed "Where do I sent this form?" and "When do I submit this form?" sections.
  • Page 2: Checklist section: "When do I complete this form?" section: Added reference to the Registrar’s post in the first sentence. Added new sentence at end of section “The form is completed by the Staff Recruitment Office and forwarded to the Vice-Chancellor for approval."
25.08.2014 HR101 Update
  • Page 2: Employment Equity Details section: Text below heading changed from “Compulsory information for the Department of Labour” to “Staff are requested to identify race and disability categories for Employment Equity reporting to the Department of Labour”.
08.08.2014 HR203 Update
  • Page 1: Notes section: Changed the word “appointments” to “appointment” to align with new policy on HR website.
  • Page 1: Notes section: Removed references to the two old policies and replaced with link to the new policy.
  • Page 1: Eligibility for appointment without advertisement section: Added link to the policy details section of the new policy.
  • Page 1: Eligibility for appointment without advertisement section: Replaced previous 5 reasons with shortened versions that align to the policy summary on the web.
  • Page 2: Checklist section: Added hyperlinks to all form references.
  • Page 2: Checklist section: Added HR161 to third item in checklist.
  • Page 2: Delegated authorities section: Added row below table for VC to sign if appointment at professorial level or PC 13, peromnes 4-5.
08.08.2014 HR147 Update
  • Page 1: Notes section: Second bullet: Changed “payout of leave is necessary in certain specific circumstances relating to changes of appointment” to “payout of leave is necessary related to changes of appointment”.
  • Page 2: When do I complete this form? section: First bullet: Removed T1 and T2 references to and changed “employee” to “staff member”.
  • Page 2: When do I complete this form? section: Third bullet under Note: Changed old reference to the SAP Office to the Systems Access team and corrected the email address.
08.08.2014 HR145 Update
  • Page 1: Notes section: Second bullet: Changed “employee” to “staff member”.
  • Page 1: Notes section: Second bullet: Removed “in certain circumstances” before the “completion of contracts”.
  • Page 1: New Note added: To direct Line Managers with staff moving within the University to use the HR147 form and not the termination form.
  • Page 1: Reason for termination section: In “Other”, added “of” to death certificate reference.
  • Page 2: When do I complete this form? section: First bullet under the Note: Changed “end their contracts” to “complete their contracts”.
  • Page 2: When do I complete this form? section: Removed second bullet about staff members moving between department A and B as the new note on page 1 replaces this information.
  • Page 2: When do I submit this form? section: Changed “before the employee’s termination date” to “before the termination date”.
  • Page 2: What other forms do I need to complete? section: Added hyperlink to HR153 form reference.
08.08.2014 HR125 Update
  • Page 1: Notes section: Removed reference to “Human Resource Officer” and replaced with hyperlinked text “HR Practitioner”.
08.08.2014 HR101 Update
  • Page 1: Address Details section: Added question to determine if postal address is the same as the residential address.
  • Page 1: Address Details section: Postal Address field: Changed “if differs from above” to “if differs from residential address above”.
  • Page 3: When do I complete this form? section: Second bullet under note: Removed hyperlink from email address as is an example not a working email address.
  • Page 3: What other forms do I need to complete? section: Added hyperlink to the appointment forms.
  • Page 3: What other forms do I need to complete? section: Added HR100d to the list of appointment forms.
31.07.2014 R&I11 Update
  • Page 1: 4th bullet point under Deadlines: Time frame changed from three months to six months.
30.07.2014 DDB04 Update
  • Form fields removed and form unlocked.
30.07.2014 HR100a Update
  • Page 3: What other forms do I need to complete? section: Updated link to HEMIS Data Collection form (HR136)
30.07.2014 HR100b Update
  • Page 1: Appointment Details section: Reinstated "W, Th, F" to Days per Week field.
  • Page 2: What other forms do I need to complete? section: Updated link to HEMIS Data Collection form (HR136)
29.07.2014 PG017 Update
  • Updated application form made available for limited time only.
28.07.2014 R&I31 New

Title: R&I31 - Creative Works Award Application

When to use: To be completed by when nominating a work of art for the Creative Works Award.

23.07.2014 FHS021 Update
  • Page 9: New protocol submission checklist section: Website URL updated.
  • Page 9: New protocol submission checklist section: Added wording "For our scanning purposes we request that you please refrain from binding the documents. Please only use binder clips, paper clips and staples. Please avoid using ring binders".
23.07.2014 FHS020 Update
  • Page 2: Section 4: Website URL updated.
  • Page 3: Section 11: Website URL updated.
23.07.2014 FHS019 Update
  • Page 1: Protocol information section: Added "when submitting this form" to Date field.
  • Page 1: Signature section: Removed Signature of Supervisor (if PI is a student).
23.07.2014 FHS017 Update
  • Page 1: Protocol information section: Added "when submitting this form" to Date field.
  • Page 1: Protocol status section: New field added "Please indicate (in the block below) the titles and HREC reference numbers of any projects currently making use of the Database/registry/repository."
  • Page 1: Signature section: Removed Signature of Supervisor (if PI is a student).
23.07.2014 FHS016hlp Update
  • FHS Logo added.
23.07.2014 FHS016 Update
  • Page 1: Protocol information section: Added "when submitting this form" to Date field.
23.07.2014 FHS015hlp Update
  • FHS Logo added.
23.07.2014 FHS015 Update
  • FHS Logo added.
23.07.2014 FHS014 Update
  • FHS Logo added.
23.07.2014 FHS013hlp Update
  • FHS Logo added.
23.07.2014 FHS013 Update
  • Page 11: Note section: Added wording "Please use binder clips, paper clips and staples. Please avoid using the ring binders".
23.07.2014 FHS012 Update
  • Page 1: Protocol information section: Added "when submitting this form" to Date field.
  • Page 2: Signature section: Removed Signature of Supervisor (if PI is a student).
23.07.2014 FHS011hlp Update
  • FHS Logo added.
23.07.2014 FHS011 Update
  • Page 1: Section 1: Added "when submitting this form" to Date field.
23.07.2014 FHS010 Update
  • Page 1: Section 1: Added "when submitting this form" to Date field.
  • Page 2: Signature section: Removed Signature of Supervisor (if PI is a student).
23.07.2014 FHS009 Update
  • Page 1: Protocol information section: Added "when submitting this form" to Date field.
23.07.2014 FHS008hlp Update
  • FHS Logo added.
23.07.2014 FHS008 Update
  • Page 1: Protocol information section: Added "when submitting this form" to Date field.
  • Page 1: Documents for acknowledgement section: Wording changed to "...noted or acknowledged."
  • Page 3: Follow-up actions section: Points labelled a - d.
  • Page 3: Follow-up actions Note section: Added "...points b-d".
23.07.2014 FHS007 Update
  • Page 1: Protocol information section: Added "when submitting this form" to Date field.
  • Page 2: Signature section: Removed Signature of Supervisor (if PI is a student).
23.07.2014 FHS006hlp Update
  • FHS Logo added.
23.07.2014 FHS006 Update
  • Page 1: Note section: Wording changed to "Note: All major amendments should include a PI Synopsis justifying the changes for the amendment".
23.07.2014 FHS004 Update
  • FHS Logo added.
23.07.2014 FHS003 Update
  • URL updated throughout.
23.07.2014 FHS001 Update
  • Page 1: Section C: Tick added.
18.07.2014 R&I24 Update
  • Page 2: Submit application to section: Wording added "Please ensure you receive an acknowledgement of receipt within two days after the closing date."
  • Page 3: Provisional budget section: Amounts updated.
  • Page 4: Section 6: Removed.
  • Page 4: Application checklist section: Removed "Obtained the Dean’s signature".
18.07.2014 R&I08 Update
  • Page 1: Outcome date section: Changed to 25 April 2014.
  • Page 1: Purpose information: Removed
  • Page 1: Eligibility section 2nd bullet: Wording removed "...and engaged in research".
  • Page 1: Eligibility section 3rd bullet: Wording amended to "On T2 contracts employed on academic conditions of service and who have published in accredited, subsidy-earning publications in the past year".
  • Page 1: Conditions section 3rd bullet: Wording amended to "Please ensure that applications are made as well in advance as possible for conferences (preferably at least six months prior to the conference date)".
  • Page 1: Conditions section 4th bullet: Wording amended to "Staff may not apply in successive academic years to receive funding for attendance at an international conference. So, for instance, if you applied in the 2013 academic year to receive funding for an international conference, the earliest date on which you can apply again for an international conference will be in the 2015 academic year, but should not be with a 24-month period."
  • Page 1: Conditions section 8th bullet: Checklist reference changed to Section 7.
  • Page 1: Submission requirements section: Wording added "Please ensure you receive an acknowledgement of receipt within two days after the closing date."
  • Page 3: Conference details section: Dates of journey field removed.
  • Page 3: Section 3: "...plus one day before and one day after." wording removed from note.
  • Page 3: Section (Subsistence rates): Amounts updated.
  • Page 4: Section 6: "Head of PASS Department" wording added to heading.
  • Page 4: Section 6: "T2" added to 5th bullet point.
  • Page 4: Section 7: Removed.
  • Page 4: Section 8: Removed.
  • Page 5: Section 7: Application checklist amended in line with removed sections (above).
17.07.2014 R&I13 Update
  • Page 2: Submission Requirements section: Wording added: "Please ensure that you receive an acknowledgement of receipt after two days of the closing date".
  • Page 5: To be completed by the Dean section: Removed.
  • Page 5: Application checklist section: Recommendation by Dean removed.
17.07.2014 PPS01 Update
  • Page 2: Competencies Required section: Added in.
  • Page 4: Mid-year review table: Removed Competencies required column from table.
  • Page 5: Final review table: Removed Competencies required column from table.
  • Page 9: What other documentation must I refer to? section: Added a link to the UCT Competency Framework.
17.07.2014 HR191 Update
  • Page 2: Job content section: Competencies needed column removed.
  • Page 3: Competencies section: Added below Minimum Requirements.
  • Page 5: Minimum requirements section of table: Wording changed.
  • Page 5: Competencies section of table: Moved and expanded.
16.07.2014 CD007 Update
  • Page 1: Instructions section: Added wording "...in Sections 1 – 5...".
  • Page 2: Section 6: Added a shaded row before Section 6 indicating that Sections 6 – 11 are for DAD office use only.
  • Page 2: Sections 6-11: New sections, for DAD office use only, added to the form.
15.07.2014 DDB10 New

Title: DDB10 - PhD IP Assessment Form

When to use: To be completed by PhD students registered in Engineering and Built Environment, Health Sciences and Science prior to thesis submission in conjunction with the DDB09 - Notice of intention to submit PhD thesis.

15.07.2014 DDB09 Update
  • Page 1: "Return this form to" section: Details updated.
  • Page 1: "Contact" section: Details updated.
  • Page 1: Note section: Dates updated.
  • Page 1: Added section: "Note to PhD students registered in Engineering and Built Environment, Health Sciences and Science: Prior to thesis submission, you must also complete the DDB10 - PhD IP Assessment Form."
14.07.2014 HR186 Update
  • Form completely reworked.
14.07.2014 HR153 Update
  • Page 1: Point 2b):  Changed from “Transfer full benefit to new employer’s retirement annuity” to “Transfer full benefit to retirement annuity”.
  • Page 2: Point 3: Second sentence changed from “In this case your benefit can only be paid to you at retirement age (from the age of 55 onwards)” to “In this case your benefit can be paid to you at retirement age (from the age of 55 onwards) or you may transfer your funds into a preservation fund or retirement annuity of your choice before you retire”.
  • Page 3: Point 1: Changed from “You can only access your benefit at normal retirement age i.e. 65 or if you wish to retire early (i.e. after reaching the age of 55 years)” to “You may receive your retirement benefit at any time from age 55 onwards. Alternatively, you may transfer your funds into a preservation fund or retirement annuity of your choice before you retire. Previously this was not allowed but has now been enabled so that you can continue to preserve your funds until retirement, while allowing you to choose the preservation or annuity of your choice.”.
14.07.2014 HR124 Update
  • Page 1: Invigilator Details section: Added sole employer question and declaration.
  • Page 2: Authority for payment section: Changed “Faculty Office” to “Dean”.
  • Page 3: Where do I send this form? section: Changed second bullet from “then to the Faculty Office for final approval of payment and processing through HR” to “then to the Dean for final approval of payment”.
  • Page 3: Where do I send this form? section: Added new third bullet “and finally to HR Administration for processing”.
10.07.2014 R&I09 Update

Added the following note at the top: Note: Only use this form for hard-copy printed publications. For applications for open access publication costs, please see: http://www2.lib.uct.ac.za/oapfund/.

10.07.2014 MM014 Update
  • In section C: Removed paragraph two and row referring to frequent foreign traveller card usage.

  • In section D: Changed wording to clarify rules and requirement to keep slips for all purchases to facilitate reconciliation but not having to provide slips for purchases of up to $20.

09.07.2014 MM003 Update

Nedbank application form: Replaced the Nedbank application form with latest version of the form and updated references to the form.

08.07.2014 R&I28a New

Note: The nomination and application for this award, previously the R&I28 form, is now split into two forms as the process has changed: R&I28a is the nomination form and R&I28b is the application form.

Title: R&I28a - Claude Leon Merit Award for early-career researchers curriculum vitae template

When to use: For nominators (self-nominations are acceptable) of early-career researchers for grant funding through the Claude Leon Merit Award.

08.07.2014 R&I28b New

Note: The nomination and application for this award, previously the R&I28 form, is now split into two forms as the process has changed: R&I28a is the nomination form and R&I28b is the application form.

Title: R&I28b - Claude Leon Merit Award for early-career researchers application

When to use: Only nominees invited by the Research Office to submit full proposals for these awards may complete the R&I28b application form. Unsolicited proposals will not be accepted.

(R&I28b is reconfigured from the R&I28 form.)

04.07.2014 CMD05 New

Title: CMD05 - Application for UCT Web CMS training

When to use: When applying for training of Senior Content Manager(s) / Content Manager(s) / Page Manager(s) to manage/maintain content for a site in the UCT Web CMS (Content Management System).

(CMD05 is reconfigured from the CMD03b form.)

04.07.2014 CMD03 New

Title: CMD03 - Application for Domain Administrator training and access to UCT Web CMS

When to use: When applying for training and access for a Domain Administrator to manage/maintain content for a site in the UCT Web CMS (Content Management System).

(CMD03 is reconfigured from the CMD03a form.)

04.07.2014 HR124 Update
  • Page 1: Notes section: 4th bullet, forms now sent to the Faculty Office instead of the Examinations Office.
  • Page 1: Claim Details section: The previous static Fund and Cost Centre information has been replaced with fields to allow the department/faculty to enter their fund and cost centre.
  • Page 2: Authority for Payment section: Replaced Examinations Office in second sign-off row with the Faculty Office.
  • Page 3: Where do I send this form? section: Replaced Examinations Office in second bullet with Faculty Office.
  • Page 3: When do I submit this form? section: Replaced Examinations Office in first sentence with Faculty Office.
  • Page 3: When do I submit this form? section: New sentence added:  “The Faculty Office must ensure the completed forms reach HR Administration by the 3rd day of the month in which payment is to be made.”
04.07.2014 HR200 Update
  • Page 2: Recruitment advertising media deadlines section: Changed Recruitment Advertising Co-ordinator to Recruitment Advertising Officer in second and third row of table.
19.06.2014 R&I22 Update
  • Page 1: Instructions section: Contact details, email address and address of facility updated.
18.06.2014 PG024 Update
  • Page 1: Conditions of Award section: Note 1 and Note 2 added.
  • Page 1: Section A: Staff number and Student number now two separate fields.
  • Page 2: Section B: "Year of study towards above degree at time of this application" replaced with "Year of first registration" field.
  • Page 2: Section B: "Type of employment contract with UCT" field added.
  • Page 2: Section C: "Comments" replaced with "Please comment on the academic quality of the applicant" field.
  • Page 2: Section C: "Any general comment" replaced with "Please comment on the value of the proposed study" field.
13.06.2014 R&I29 Update
  • Page 1: Applicant / Nominee Particulars section: Cell beyond "End date" shaded.
  • Page 1: Applicant / Nominee Particulars section: "Highest qualification" field changed to "Current employer*".
  • Page 1: Applicant / Nominee Particulars section: Note below updated to "Any affiliation (whether staff or student, including post-docs, registrars etc.) with another South African university will render an applicant ineligible".
04.06.2014 FM032 Update
  • Page 1: Section A: Purpose of trip: Additional note added.
  • Page 1: Section A: "Period of absence, No. of days, From, To" changed to "Days of Travel, Leaving , Returning, No. of S&T days"
03.06.2014 HR164 Update
  • Page 1: Approval for Composition of Committee section:  Executive Director HR signature for the composition of the selection committee in the case of appointments without advertisement is no longer required.
03.06.2014 HR161 Update
  • Page 1: Approval for Composition of Committee section:  DVC signature for the composition of the selection committee in the case of appointments without advertisement is no longer required.
03.06.2014 HR160 Update
  • Page 1: Approval for Composition of Committee section:  DVC signature for the composition of the selection committee in the case of appointments without advertisement is no longer required.
15.05.2014 HR153 Update
  • Page 1: Personal Details section:  Extra sentence added to the Notes.
  • Page 1: PAYMENT OF UCTRF BENEFIT section: Completely re-designed with 4 main options to choose from.
  • Page 3: Wording at top changed to first refer to “deferred pensioner” before referencing the option number.
13.05.2014 AS001 Update
  • Page 1: Form split into three sections.
  • Page 1: Added section for Finance Manager to sign off on financial details at end of section 1.
  • Page 1: Some fields removed in section 3 (space constraints).
12.05.2014 ACA08 Update
  • Page 1: Notes to students: Reworded and renumbered.
  • Page 1: Notes to students: Point 2 Refund added.
  • Page 1: Home Address and Postal code fields removed.
  • Page 1: Preferred method of refund section removed.
08.05.2014 MM014 Update
  • Page 1: Section C: Completely reworded.
  • Page 1: Section E: Added "For permanent limit changes above R30,000 Note: Provide a letter of motivation for this change."
29.04.2014 R&I16 Update
  • Page 1: Purpose section: Completely reworded.
  • Page 1: Application conditions section: Completely reworded.
  • Page 2: More information available from: Contact details updated to researchfunding@uct.ac.za.
22.04.2014 SD005 Update
  • Entire form completely reworked.
17.04.2014 FM051 Update
  • Page 1: Section A2: Proof of bank details moved from B1.
  • Page 1 and 2: Section A and B: Numbering updated to accommodate the moved section B1.
16.04.2014 HR125 Update
  • Page 1: Notes: Note updated "The first new note covers the waiver of international term and international admin fees for international staff members".
  • Page 1: Notes: Note updated "The second new note indicates that the staff tuition rate has already been applied to the published fee for MMed and MPhil (for sub-speciality training) degrees".
14.04.2014 SD008 New

Title: SD008 - Debtors Credit Card Form

When to use: When authorising UCT to charge a credit card in payment of a debtor.

14.04.2014 ACA031 New

Title: ACA031 - UCT Short Course Approval Form

When to use: When requiring faculty and Senate approval for a new short course.

14.04.2014 FM049 Update
  • Page 1: Notes added: "All reimbursements must be made within 6 months of being incurred, if not, a letter of motivation must be attached to the reimbursement claim prior to being authorised".
  • Page 1: Notes section: Bullets added to notes.
14.04.2014 FM045 Update
  • Page 1: New Note e) added: "All reimbursements must be made within 6 months of being incurred, if not, a letter of motivation must be attached to the reimbursement claim prior to being authorised".
  • Page 1: Checkbox added: "For claims >6 months, letter of motivation attached" with added checkbox.
14.04.2014 FM030 Update
  • Page 1: Notes section: Note c) removed: "No reimbursement will be made unless approved by the authorised signatories".
  • Page 1: Notes section: Note g) removed: "Travelling between home and the airport is included in the foreign S&T allowance".
  • Page 1: Notes section: New note g) added: "All reimbursements must be made within 6 months of being incurred, if not, a letter of motivation must be attached to the reimbursement claim prior to being authorised".
09.04.2014 R&I30 New

Title: R&I30 - WUN Research Mobility Awards

When to use: When applying for a Worldwide Universities Network Mobility Award.

07.04.2014 TA03 Update
  • Page 1: Student details: Fields updated to accommodate alpha-numeric input.
07.04.2014 R&I24 Update
  • Page 1: Eligibility: Point 2 and 3 merged to read "Honorary Research Associates; Emeritus Professors; Emeritus Associate Professors; Honorary Professors; Honorary Associate Professors and Senior Research Scholars who have published in accredited, subsidy-earning publications in the past year; Joint permanent academic staff".
  • Page 1: Eligibility: Wording moved below points "Track record in the training of postgraduate students and accredited publications are advantages".
  • Page 1: More information available from: Contact details updated.
  • Page 2: Submit application to: Wording altered to "Applications for visits/courses’ attendance retrospective to the application closing date will not be considered".
07.04.2014 R&I13 Update
  • Page 1: Visiting Lecturers Fund (VLF) details - Conditions Point 2: Email address updated.
  • Page 1: Visiting Scholars Fund (VSF) details - Conditions Point 3: Email address updated.
  • Page 2: Visiting Lecturers Fund (VLF) details - Conditions Point 7: Wording removed "Applications will not be considered if reports are not considered".
  • Page 2: Visiting Scholars Fund (VSF) details - Conditions Point 8: Wording removed "Applications will not be considered if reports are not considered".
  • Page 2: Submission Requirements: Wording altered to "Applications for visits/lectures retrospective to the application closing date will NOT be considered".
31.03.2014 HR163 Update
  • Page 1: Composition of Committee: Wording updated "Staff representative/s in department in question (below PC10)(elected by the department)".
  • Page 1: Composition of Committee: Employment Equity representative line swapped with the Academic staff representative/s line.
31.03.2014 ACA030 New

Title: ACA030 - UCT Course Approval Form

When to use: When requiring faculty and Senate approval for a new course, or changes to an existing course.

31.03.2014 HR100b Update
  • Page 1: Appointment Details section: Added "Note: For ad hoc and paid-on-claim appointments, the department is responsible for issuing appointment letters (see templates under HR100 on the UCT forms website). From 1 May 2014 this appointment form will not be processed without an attached copy of the ad hoc or paid-on-claim appointment letter".
  • Page 2: What other forms do I need to complete? section: Wording updated "For ad hoc and paid-on-claim appointments, the department is responsible for issuing appointment letters (see templates under HR100 on the UCT forms website). From 1 May 2014 this appointment form will not be processed without an attached copy of the ad hoc or paid-on-claim appointment letter".
31.03.2014 HR100a Update
  • Page 2: Appointment Details section: Wording updated "Note: For ad hoc or paid-on-claim appointments, the department is responsible for issuing appointment letters (see templates under HR100 on the UCT forms website). From 1 May 2014 this appointment form will not be processed without an attached copy of the ad hoc or paid-on-claim appointment letter".
  • Page 3: What other forms do I need to complete? section: Wording updated "For ad hoc and paid-on-claim appointments, the department is responsible for issuing appointment letters (see templates under HR100 on the UCT forms website). From 1 May 2014 this appointment form will not be processed without an attached copy of the ad hoc or paid-on-claim appointment letter".
31.03.2014 CMD04 Update
  • Page 1: Section A.1: Added "Note: Once a backup of a website on an ICTS web server was created the responsibility for downloading and archiving the backup lies with the website owner."
  • Page 2: Roles and responsibilities in the UCT Web CMS: Section added.
  • Page 2: Added Terms and definitions section: Defining Domain, Domain name and Web CMS.
31.03.2014 CMD03b Update
  • Page 1: Section A: Applied some minor formatting changes.
  • Page 1: Section C: Added "Note: An email from the Head of Faculty/Department /Unit to acknowledge and confirm the above approval sent to icts-helpdesk@uct.ac.za (with this completed form attached) will be accepted in lieu of signature".
  • Page 2: Roles and responsibilities in the UCT Web CMS: Applied some minor working edits.
31.03.2014 CMD03a Update
  • Page 1: Section A: Applied some minor formatting changes.
  • Page 1: Section C: Added "Note: An email from the Head of Faculty/Department /Unit to acknowledge and confirm the above approval sent to icts-helpdesk@uct.ac.za (with this completed form attached) will be accepted in lieu of signature".
  • Page 2: Roles and responsibilities in the UCT Web CMS: Applied some minor working edits.
31.03.2014 CMD02 Update
  • Page 1: Section A.1: Moved Note regarding domain names to the New site field.
  • Page 1: Section A.1: Added "or replacing" to Reworking existing site field and added "Current" to website domain name field.
  • Page 1: Section A.2: Website type: Added “Course/programme” type.
  • Page 1: Section A.4: Added “Website branding: Does your organisational entity/area have its own official logo?” followed by a note.
  • Page 1: Section A.5: Added “Website modules: Does your website need to display news articles?” followed by a note.
  • Page 2: Section C: Applied various edits to the Note.
  • Page 2: Roles and responsibilities in the UCT Web CMS: Applied some minor working edits.
  • Page 2: Added Terms and definitions section: Defining Domain, Domain name and Web CMS.
24.03.2014 FHS013 Update
  • Page 1: General Information: Question added "Is this a sub-study linked to an existing/main study? (Yes / No); If yes, please provide the HREC ref no of the existing/main study".
  • Page 1: Investigator(s) profile: Note added: "For all undergraduate student research please only complete the FHS021 form and not this form".
  • Page 3: Section 3.5: Link included to the actual clause to assist the PI.
20.03.2014 R&I09 Update
  • Major overhaul of entire form.
18.03.2014 FM049 Update
  • Page 1: Mileage rate: Updated mileage from rate: R3.24 to R3.30, and effective date from 1 March 2013 to 1 March 2014.
  • Page 1: S&T: Updated S&T local amount from R319 for meals & incidentals to R335, and R98 for incidentals only to R103.
18.03.2014 FM033 Update
  • Page 1: Section B Breakdown of Expenditure: Updated mileage from rate: R3.24 to R3.30, and effective date from 1 March 2013 to 1 March 2014.
  • Page 1: Section B Breakdown of Expenditure: Updated S&T: R319 for meals & incidentals to R335, and R98 for incidentals only to R103, effective 1 March 2014.
18.03.2014 FM032 Update
  • Page 1: Section B: Updated local travel from R98 to R103 for incidental costs only & R319 for meals & incidentals to R335.
18.03.2014 FM030 Update
  • Page 1: Rates per km: Changed the rate per km for Motor vehicles (all types) from R3.24 to R3.30 and Motor cycles from 2.27 to R2.31.
  • Page 1: Effective date: Updated from 1 March 2013 to 1 March 2014.
14.03.2014 NRF fund maintenance - Closing a fund Update
  • Page 2: List of Contacts: Contact names and contact details updated in table.
14.03.2014 NRF fund maintenance - Applying for new NRF funds Update
  • Page 2: Procedure point 3: Wording updated to "NRF Acceptance of Grant Conditions (ACG) endorsed by the Research Office."
  • Page 2: List of Contacts: Contact names and contact details updated in table.
05.03.2014 R&I29 Update
  • Page 1: Instructions: Point added : "Disclosure form (HR130) – Higher Education Act, Council’s Policy, and Council’s Rules on Conflicts of Interest."
  • Page 1: Applicant / Nominee Particulars: Added "New application / Renewal / Term (if renewal)".
  • Page 1: Applicant / Nominee Particulars: Added "Employment Status: Employed / Self-employed / Unemployed".
  • Page 1: Required Attachments: Last sentence amended to "For both new and renewal applications: Completed HR100a (signed by HOD and Dean), HR101 (signed by applicant), HR130 (signed by applicant)".
  • Page 1: Note under Applicant / Nominee Particulars: Added: "Such applications will be considered only in exceptional and well-motivated cases.
  • Page 1: Application Approved By: Added "(Research Office to process)" next to "URC Chair".
  • Page 1: Note at bottom of form: Added "Please send complete application (including all requested documentation) to:
    The Research Office, Strategic Support Cluster, Allan Cormack House, 02 Rhodes Avenue, Mowbray, 7700".
04.03.2014 PG002 Update
  • Page 1: Section 2: Bullet re-instated next to "Single payment for 2014".
  • Page 1: Section 2 disclaimer: Wording amended to "I , the Fundholder or Head of Department/Director confirm that:"
  • Page 1: Name Print Area: Wording changed to "Name of Fundholder or Head of Dept (PRINT)".
  • Page 1: Name Signature Area: Wording changed to "Signature of Fundholder or Head of Dept".
  • Page 1: Section 2 notes: Point 2 full stop added at end of sentence.
  • Page 1: Section 2 notes: Point 5 date changed to current. "5. All previous versions of the PG002 are obsolete and will not be accepted as from 24 February 2014".
27.02.2014 HR142 Update
  • Page 1: Authority for leave: Replaced "Dean of Students" with "Executive Director: Department of Student Affairs".
  • Page 1: Authority for leave: The word "appointment" written out in full (was previously "apt").
  • Page 1: Authority for leave: Line break added before the word "appointment".
  • Page 2: Where do I send this form? second bullet point: Changed "Dean of Students" to "Executive Director: Department of Student Affairs".
26.02.2014 PG011 Update
  • Page 1: Title: Date updated to 2014.
  • Page 1: Signature area: layout reformatted into table.
  • Page 1: Final note on page: Date updated to 30 April 2014.
26.02.2014 PG010 Update
  • Page 1: Closing date: Date updated to 30 April 2014.
  • Page 1: 2. Academic record: list of required documents formatted into table.
  • Page 2: Intellectual ability table: Wording "(Ink signature required)" added.
  • Page 2: Recommendation by Head of Department table: Wording "(Ink signature required)" added.
26.02.2014 PG009 Update
  • Page 1: Title: Date updated to 2014.
  • Page 1: 2. Eligibility: Wording updated to "Only the following students are eligible and may be nominated".
  • Page 1: 2. Eligibility, 2.1 (c): Wording changed from "...they were..." to "...he/she was...".
  • Page 2: 3.1 Nomination procedure: Numbering re-instated for first four points.
  • Page 2: Closing date: Date updated to 30 April 2014
25.02.2014 FHS005 Update
  • Page 1: first table: last row formatted to accommodate "Department / Name / Signature" each into their own cell.
  • Page 1: second table: layout of table reformatted from 1 row x 6 columns to 2 rows x 3 columns.
  • Page 1: third table: Signature/Date table at bottom of page: layout of table reformatted from 2 rows x 2 columns to 1 row x 4 columns.
25.02.2014 FHS003 Update
  • Page 1: Title: The word "research" removed.
  • Page 1: Instructions: Wording updated to "Researchers must ensure that they use the current version of the application which is available on".
  • Page 1: New Protocol Application, bullet 2: "(AEC)" added after the words "Animal Research Ethics Committee".
  • Page 1: Post Submission Guidance, bullet 1: Wording "Animal Ethics Committee" removed and replaced with "(AEC)".
  • Page 1: Responding to the Committee’s Feedback, bullet 4: Wording "Research Ethics office" formatted to bold.
  • Page 1: Responding to the Committee’s Feedback, bullet 5: Wording "draw attention to inconsistencies between answers given to the various sections of the application" formatted to bold.
  • Page 1: Annual Progress Reports (Continuing Review of On-going Research): Removed ":" colon at end of first sentence.
  • Page 2: Title: The word "research" removed.
  • Page 2: 2.DETAILS OF APPLICANT: Wording changed to "Title (e.g. Professor, Dr, Mr, Ms)".
  • Page 2: 2.DETAILS OF APPLICANT: Additional row added to table titled "If applicant is a student, please provide name of supervisor".
  • Page 2: 3.CONTACT DETAILS: Additional row added to table titled "Telephone number of Supervisor (if applicable)".
  • Page 2: 3.CONTACT DETAILS: Additional row added to table titled "E-mail address of Supervisor (if applicable)".
  • Page 3: 5. ANIMALS REQUIRED: "Age" and "Mass" split into separate cells.
  • Page 4: 8. RESEARCH PARTICIPANTS: "If the applicant is a student then the PI (project supervisor) must be included in this section and take overall responsibility. The student then ticks all relevant boxes."
  • Page 6: 14. FOCUS ON REDUCTION AND REFINEMENT: Wording updated to "If applicants require assistance with determining the statistical power and sample size, the faculty biostatistician, Mr Henri Carrara can be consulted."
  • Page 13: 26. BIOHAZARD STATEMENT: Section wording edited and layout completely reformatted.
25.02.2014 R&I013 Update
  • Page 1: Section 1: Email address updated under "Conditions" to:
    edwina.brooks@uct.ac.za
24.02.2014 MM010 Update
  • Page 1: Third bullet under "This form" section: Additional wording appended as follows:
    "
    If not used then an email approval from the Fundholder is required or MM009 blanket approval."
  • Page 1: Section C: Second in put row in table removed:
    "Above R100 000: Faculty/PASS Finance Manager" removed.
  • Page 1: Section C: Information amended as follows:
    "Above R100 000 – two written quotes; above R500 000 – three written quotes; above R1 000 000 – tender via PPS. Quotes attached; see policy for exceptions".
17.02.2014 PG001 Update
  • Page 1: First "Note" section: Point 1 wording added as follows:
    "1. If a bursar does not obtain the degree for which the bursary was awarded, relinquishes his/her studies, or leaves the university during the period for which the bursary was awarded, he/she will have to refund all payments of the bursary already received for study towards the particular degree/final year undergrad, plus interest at the prevailing prime rate charged by the University"
  • Page 1: Last "Note" section: Point 5 wording updated as follows:
    "5. All previous versions of the PG001 are obsolete as from 13 February 2014."
17.02.2014 HR151 Update
  • Page 1: bottom of page below Beneficiaries table: Field added for member's signature and date
11.02.2014 FHS016 Update
  • Page 3: Point 7. Progress of Study: Wording of sentence updated to read as follows:
    "Please provide a brief summary of the research to date including the overall progress and the progress since the last annual report as well as any relevant comments/issues you would like to report to the HREC:"
11.02.2014 AS001 Update
  • Page 1: Bulleted points at top of form: Link to PPP02 updated
  • Page 1: Section 1.2.2 Donation Details: Link to CD006 corrected
10.02.2014 INS02hlp Update
  • Page 1: Instruction added for Apple Mac users to the help documetation
10.02.2014 PG023 Update
  • Page 1: Form fields added and form locked
  • Page 1: Comments field in section B2 and C2: Rows merged to allow for continuous form field input
05.02.2014 FM033 Update
  • Page 1: CREDIT : Total advance to clear table:  Added another GL to the credit side of the clearing journal for advances.
  • Page 1: CREDIT : Total advance to clear table: added a total box for the credits.
  • Page 1: At the foot of the page: Added "These 3 totals must be the same".
05.02.2014 FM041 Update
  • Page 1: REQUEST SELECTION section: Added "Airport parking / taxi >R600 (PAY005)".
  • Page 1: Section C: Changed text to "Supported" and "NOT supported" with relevant check boxes.
05.02.2014 HR120 Update
  • Page 1: Claim Details section: Removed a vertical line from the Course Code field.
  • Page 3: When do I complete this form? section: Part 2 of the table, last section External examining of essays or projects or reports, the rate per essay was changed from R250.00 to R280.00
05.02.2014 MM024, MM025 New
  • Title: MM024: Request for quotation
    When to use: This form is used to request a quotation from a vendor for goods or services i.e. for orders from R100 000 to R1 000 000 (three quotes required); or for lower values if appropriate.
    See: PPP002 – Threshold values for purchasing.

  • Title: MM025: Quotation summary
    When to use: This form is used to summarise quotations received from vendors when a department has requested a quotation for goods or services using MM024, i.e. for orders from R100 000 to R1 000 000 (three quotes); or for lower values if appropriate. See: PPP02 - Threshold policy

05.02.2014 FM012 Update

FM012: Reformatted form to be consistent with other forms. Added a new signoff by Finance managers for the new activity of approved business plans.

05.02.2014 FHS002 (C1) Update

Replaced the Microsoft Word version with the PDF version. Note: Only the electronic PDF version of the FHS002 may be used.

28.01.2014 MM002 Update

Added an e-mail address vendor@uct.ac.za to the instructions for sending the form.

22.01.2014 MM019 Update

In the Instructions section, added a second bullet: "For changes to the card profile only i.e. temporary or permanent limit changes, or cash facilities, please use form MM014."

22.01.2014 PG014, PG024 Update
  • PG014:

    • In the Important notes for the Principal Investigator/HOD section:
      - In the fourth bulltet added "signed by the Principal Investigator".
      - In the fifth bullet, replaced "Attendance" with "Service".

    • In section 1, in the Note, added "(except for the Claude Leon Fellowship)" and "signed by your Principal Investigator".

    • In section 2, removed the fifth check box regarding non-SA citizens and health insurance and visa requirements.

    • In the Note added "signed by your Principal Investigator".

    • In section 5, in the Note, added "In the event of the fellowship being withdrawn or cancelled, it is the responsibility of the fund holder to ensure the funds be returned to UCT by the fellow."

  • PG024:

    • Added 2014 closing dates to the header.

    • In Section A: Moved Title field and added the Date of staff appointment fields.

    • In Section C:
      - Updated the year reference.
      - In C.4. Added "Note: The application will be disqualified if the required progress report is not attached."

20.01.2014 PG022 New

Title: PG022 - Monthly Departmental Claim Form

When to use: Used by departments for claiming monthly payments for awarded scholarships.

20.01.2014 PG023 Update

PG023: Complete revision of the form including field and formatting changes.

20.01.2014 TA01 Update

Corrected the phone number, i.e. (021) 650 3312/3.

17.01.2014 TA01, TA02 Update

TA01 and TA02: Edited the header, spacing, page margins of form so that forms are more likely to fit on one page when printed.

17.01.2014 FHS021 New

Title: FHS021 - Undergraduate student research protocol application form
When to use: When you need to apply for an Undergraduate student research protocol.

16.01.2014 R&I11, R&I16 Update
  • R&I11:

    • On page 1 in the instructions section:
      - Added the new first paragraph
      - Bulleted all the points.

  • R&I16:

    • On page 1 in the instructions section, changed the deadlines to those applicable for 2014.

    • On page 6 in the 5. Endorsement section, moved the check box fields to the right hand side of the options Strongly supported, Supported and Not supported respectively.

16.01.2014 R&I09 Update

On page 3: Removed the text "Enter the list of authors and affiliation here" from the entry field and placed it above the field.

16.01.2014 SAP03 Update

Removed "Manager – Assets Accounting, General Ledger: Brian Nelson” as he has left UCT and as Veronica Baatjes (Head – Assets Accounting, General Ledger) is listed and signs off access to roles applicable to her area.

14.01.2014 MM026 New

Title: MM026 - Request for approval of deviation from tender procedure
When to use: Use for obtaining approval from the Finance Department when a deviation from the tender procedure occurs.

14.01.2014 R&I29 New

Title: R&I29 - Honorary Research Associate Application  
When to use: This form is used by departments when applying to appoint an Honorary Research Associate (HRA). It covers new and renewal applications.

13.01.2014 R&I08 Update
  • Changed the deadlines to those applicable for 2014.

  • Added Purpose section.

  • Edited Eligibility section.

  • Edited Conditions section.

  • In Section 3:

    • Edited the three options

    • Added field asking “ Is the conference taking place within the 6 weeks following the application submission deadline?”.

    • Added an “Other (please specify)” field for intended presentation.

    • Removed fields: "Date of last URC funded local conference:" and "Date of last URC funded international conference:"

  • In Section 4:

    • Added to Travel costs to conference venue field: "and attach proof of quotes" .

    • Edited "Note" for Conference registration fee field.

    • Added to Total cost calculated field: (please indicate 100% of eligible costs):

    • Replaced note to Contribution from other sources field with: (this is very important as the URC is not able to fund 100% of the eligible costs)

  • In Section 5: Added "* Declaration still applies if you are leaving due to termination of the contract."

  • In Section 6:

    • Added: "If the applicant is a contract employee, please indicate likelihood of the contract being extended."

    • Changed order of option fields.

  • In Section 7: Changed order of option fields.

  • In Section 8: Changed order of option fields.

13.01.2014 TA01 Update
  • Added text to Important Information section: It is the responsibility of staff to check their payslip to ensure that deductions are coming off their salary.

09.01.2014 PG001, PG002. PG015, PG016, PG018, PG021 Update
  • PG001: In section 2. TO BE COMPLETED BY THE NRF GRANTHOLDER:

    • Added field: "Is the student a full-time salaried employee?

    • Updated the Journal Done By fields: for Humanities (Nompendulo Gosa); Law (Merle Christians); Science Rovena Hendricks/Deborah Fielding).

    • Updated point 5 in the Note: "All previous versions of the PG001 are obsolete as from 1 January 2014."

  • PG002: In section 2. TO BE COMPLETED BY THE FUND HOLDER/HEAD OF DEPARTMENT:

    • Updated the year to 2014.

    • Updated point 5 in the Note: "All previous versions of the PG002 are obsolete as from 1 January 2014."

  • PG015:

    • In the Note section:
      - In the third bullet point, added: "signed by Principal Investigator".
      - In the sixth bullet point, replaced certificate of "attendance" with certification of "service".

    • In section 2:
      - Edited the first check box by removing: "(Form 1B and Registration Form)".
      - Removed the last check box: "If you are a non-SA citizen, you need to have obtained the compulsory Health Insurance and provided the Office with the relevant details and a copy of your Visa."
      - Added to the first bullet point of the note: "signed by your Principal Investigator".

    • In section 4, updated the year to 2014.

  • PG016:

    • In the Note section:  In the fifth bullet point, replaced certificate of "attendance" with certification of "service".

    • In section 1: Added "and journal" to the second point of the instructions.

    • In section 2:
      - Edited the first check box by removing: "(Form 1B and Registration Form)".
      - Removed the check box: "If you are a non-SA citizen, you need to have obtained the compulsory Health Insurance and provided the Office with the relevant details and a copy of your Visa."
      - Removed the first bullet point of the note.

    • In section 4, updated the year to 2014.

  • PG018: Removed all the text fields and check boxes from the form.

  • PG021: Changed the last updated date to current year.

09.01.2014 HR200, HR141 Update
  • HR200: Page 1: In the Advertisement section, the second bullet point referring to the short advertisement has been removed as the short advertisement is no longer required.

  • HR141: Page 1: Encashment of leave section: Changed  "for study and research or contact leave at a maximum rate of R 15 000 per month / R17000 per month from 1 Jan 2014” to "for study and research or contact leave at a maximum rate of R 17 000 per month”.

08.01.2014 MM003 Update
  • In the Instructions section: Made some minor edits.

  • In SECTION 2: CARD PROFILE: Added to the note: "Provide a letter of motivation for any limit request above R30,000."

  • In SECTION 4: AUTHORISATIONS, in the To be completed by Line Manager for the cardholder section:

    • Added the bullet point: "I agree to review the validity of transactions on the monthly P-Card expense report as provided by the card processor and return the signed report to the card processor for audit purposes."

    • Removed the last bullet point: "I agree and understand that I need to monitor the expenses on this card monthly."

08.01.2014 FM040, MM002, MM008, MM014,  MM018, MM019, MM020, MM022, SAP01, SAP05 Update
  • Procurement and Payment Services (PPS) moved from 2 Rhodes Ave on Monday 18 November to:
    2nd Floor Meulenhof (previously known as Shell Court), 93 Main Road, Mowbray.

  • All forms with the PPS address have been updated replacing the old address with the above new address.

  • Removed the fax number where applicable, as PPS no longer has a Telkom line.

08.01.2014 MM027 New

Title: MM027 - Foreign vendor request

When to use: Use when a department needs to place an order with foreign vendors which they plan to use on a regular basis so that they can be loaded as a foreign vendor on SAP.

2013

Date Form name Change Description of change / Details of new form
20.12.2013 FHS013 Update
  • Moved some sections around.

  • In section 2.1: Added new note that students cannot be the PI only supervisors.

  • Added section 2.4. Supervisor(s) for supervisors names and contact details.

  • In section 2.6: Added Supervisor row.

  • In section 3.3: Replaced "Project title" with "Project title and update, i.e. ongoing, completed etc. (Please add brief description in synopsis)".

  • In section 3.4: Replaced "2008" with "2013".

  • In section 4.1: In the first row added "student research" to the examples.

  • Added section 5.6: Where are you recruiting from?.

  • Added section 5.7 Which authority will be approached for institutional approval? followed by a note including hyperlinks to some forms that are relevant to complete with this form like. the DSA100 and two HR forms.

  • In section 7: Added section headings.

  • Added section 8.4: Student signature section.

  • Updated conflict section.

  • Edited New protocol submission checklist section.

18.12.2013 R&I18 Update
  • Changed the deadlines to those applicable for 2014.

18.12.2013 R&I13, R&I24 Update
  • R&I13:

    • In Section 1:

      • Changed the deadlines to those applicable for 2014.

      • In the Costs section: Replaced the costs with R15,000 and R25,000 respectively.

      • In the Submission Requirements section: Replaced "Applications for visits/lectures retrospective to the committee meeting date of 24 October 2013 will NOT be considered." with "Applications for visits/lectures retrospective to the application date will NOT be considered."

    • In Section 2:

      • In 1. Details of applicant section: Added the Designation field.

      • In 7. Other grants applied for section: In 7.3. updated the maximum limits.

  • R&I24:

    • Changed the deadlines and dates to those applicable for 2014.

    • In the Eligibility section: Replaced the last bullet point with: "Contract staff employed on academic conditions of service and who have published in accredited, subsidy-earning publications in the past year. Preference will be given to contract staff with a valid NRF rating."

    • In the Submit application to section: Removed the date and replaced the last point with: "Applications for visits/courses’ attendance retrospective to the application date will not be considered."

18.12.2013 R&I09 Update
  • Added to Deadlines: section: "Year end cut-off date 1 December to meet the year-end financial deadline."

18.12.2013 TA01 Update
  • Removed 2013 parking fees and this row to avoid confusion around EU agreement for yellow bay holders.

18.12.2013 INS02 Update
  • Added two fields: Nationality and Passport number

  • Replaced insurance summary with that of new insurance company, AIG.

11.12.2013 HR192 New

Title: HR192 - Job evaluation application form

When to use: When a job needs to be evaluated and graded.

02.12.2013 FHS002 (C1) New e-form
  • The Word version of this form is going to be replaced with the PDF FHS002 (C1) electronic form version (e-form), which has been made available in a note, in the meantime. The e-form will be available from the main FHS002 link from 1 February 2004.

  • Note: Until 31 January 2014, either the PDF FHS002 (C1) e-form or the Word paper FHS002 form may be used. From 1 February 2014, only the new e- form may be used.

29.11.2013 HR130 New

Title: HR130 - Disclosure form

When to use: This form must be used to declare your financial and fiduciary interest and those of your immediate family.
Note:
The disclosures sought are required by the Higher Education Act, Council’s Policy, and Council’s Rules on Conflicts of Interest, and the application of those rules to members of Council, Council committees and staff.  See: http://www.hr.uct.ac.za/policies/conflict_of_interest/

29.11.2013 HR106, HR167, HR202 Update
  • HR106

    • Page 2:
      In the When do I complete this form? section replaced the fourth bullet point under the note with:
      "MP = Monthly Pay. Enter the actual hours worked as Monthly Pay.
      LP = Leave Pay. Enter the hours claimed as Leave Pay for the month. According to the Basic Conditions of Employment Act, annual leave is accrued at a rate of 1 hour for every 17 hours worked, provided the person works more than 24 hours per month. This leave pay should be claimed on a month by month basis during the period of the contract. Leave not claimed in this way must be paid out at end of contract, provided the employee has worked more than 4 months."

  • HR167

    • Page 1:
      - Notes section: Changed “Staff Recruitment & Selection Office” to “Staff Recruitment Office”.
      - Composition of committee section: 2. Deans line: Added “(elected by the Deans)”.

    • Page 2:
      - Where do I send this form? section: Changed “Staff Recruitment & Selection Office” to “Staff Recruitment Office”.

  • HR202

    • In the Post details section changed the word “dependant” to “dependent”.

18.11.2013 HR141 Update
  • Page 1: In the Financial Assistance section, in the Encashment of leave sub-section,
    replaced the text “(for study and research or contact leave at a maximum rate of R 15 000 per month)”
    with “(for study and research or contact leave at a maximum rate of R15 000 per month / R17 000 per month from 1 Jan 2014)”.

  • Page 3: Added hyperlinks to the HR140 and HR143 forms as well as the HR Administrator section on the HR website Contacts page.

  • Applied the HR form standard for bracketed text so it has been changed from italics and decreased from font size from 9 to 8 points.

18.11.2013 FM052 Update

The name has changed from "Request for cheque" to "Request for student award/ prize from investment fund" and other changes have been made to the form to reflect that prizes will now be paid directly into the student’s bank account rather than by cheque.

18.11.2013 FM030, FM034, FM045, FM049, FM051, FM052, FM053, MM023 Update
  • Procurement and Payment Services (PPS) moved from 2 Rhodes Ave on Monday 18 November to:
    2nd Floor Meulenhof (previously known as Shell Court), 93 Main Road, Mowbray.

  • All forms with the PPS address have been updated replacing the old address with the above new address.

15.11.2013 HR162 New

Title: HR162 - Selection Committee GSB Director

When to use: When appointing a selection committee to recruit and fill a vacant GSB Director’s post.

15.11.2013 HR200 Update

Page 2: Recruitment advertising media deadlines
- Changed “Monday Paper” references to “Monday Monthly”.
- Updated submission and deadline information for Monday Monthly.

15.11.2013 EBE04 Removed

Removed EBE04 form as it was no longer used and out of date.

15.11.2013 R&I28 Update
  • Page 1:
    - Replaced deadline with  "Friday, 10 January 2014".
    - Replaced contact person with "Tamlyn Mawa: researchfunding@uct.ac.za "

  • Page 2: Replaced year of research plan with "2014/15"

12.11.2013 R&I09 Update
  • Page 1: Removed "Institute/Centre".

  • Page 2: II: Replaced "Proof of publisher's peer-review statement" with "Statement from the publisher describing the peer-review process for this book".

  • Page 4: Replaced "Proof of publisher's peer-review statement" with "Statement from the publisher describing the peer-review process for this book".

08.11.2013 HR100a,  HR100d, HR101, HR102, HR104, HR125, HR150, HR152, HR160, HR161,
HR164, HR200, HR202, HR203, PPS01, PPS03
Update

Replaced "HR Advisor" with "HR Practitioner" as this is the new name for this position.

28.10.2013 HR165, HR167, HR191, HR200 Update
  • HR165

    • Page 1:
      - Notes section: Changed “Staff Recruitment & Selection Office” to “Staff Recruitment Office”.
      - Composition of committee section:
      o “Members of the Executive” changed to “Executive Officers” and “added (DVCs)”
      o Faculty Employment Equity Representatives: Added “s” at end of “Representative” and added extra line for second EE Rep.
      o Professors in the Faculty and Members of Council and Further members nominated by the VC and External persons fields: Deleted one line.

    • Page 2:
      - Where do I send this form? section: Changed “Staff Recruitment & Selection Office” to “Staff Recruitment Office”.

  • HR167

    • Page 1:
      - Notes section: Changed “Staff Recruitment & Selection Office” to “Staff Recruitment Office”.
      - Composition of committee section: 2. Deans line: Added “(elected by the Deans)”.

    • Page 2:
      - Where do I send this form? section: Changed “Staff Recruitment & Selection Office” to “Staff Recruitment Office”.

  • HR191

    • Page 2: Changed “performance areas” to lower case.

    • Page 4: In table, removed any capitals from any words after the first word. Corrected any grammatical errors and fixed spacing where needed.

    • Page 5: Changed “Any other documentation which assists is describing the job” to “Attach any other documentation which assists in describing the job”.

  • HR200

    • In the Post details section changed the word “dependant” to “dependent”.

28.10.2013 HR165, HR167, HR191, HR200 Update
  • HR165

    • Page 1:
      - Notes section: Changed “Staff Recruitment & Selection Office” to “Staff Recruitment Office”.
      - Composition of committee section:
      o “Members of the Executive” changed to “Executive Officers” and “added (DVCs)”
      o Faculty Employment Equity Representatives: Added “s” at end of “Representative” and added extra line for second EE Rep.
      o Professors in the Faculty and Members of Council and Further members nominated by the VC and External persons fields: Deleted one line.

    • Page 2:
      - Where do I send this form? section: Changed “Staff Recruitment & Selection Office” to “Staff Recruitment Office”.

  • HR167

    • Page 1:
      - Notes section: Changed “Staff Recruitment & Selection Office” to “Staff Recruitment Office”.
      - Composition of committee section: 2. Deans line: Added “(elected by the Deans)”.

    • Page 2:
      - Where do I send this form? section: Changed “Staff Recruitment & Selection Office” to “Staff Recruitment Office”.

  • HR191

    • Page 2: Changed “performance areas” to lower case.

    • Page 4: In table, removed any capitals from any words after the first word. Corrected any grammatical errors and fixed spacing where needed.

    • Page 5: Changed “Any other documentation which assists is describing the job” to “Attach any other documentation which assists in describing the job”.

  • HR200

    • In the Post details section changed the word “dependant” to “dependent”.

22.10.2013 TA01 Update

In the Important Information section, changed the last bullet point as follows: "It is the responsibility of staff to notify the Traffic Admin if they do not wish to apply for a parking disc, before the end of December each year. If no notifications are received, deductions from their salary will continue."

17.10.2013 HR191 Update

This form has been redesigned and many changes have been made.

16.10.2013 HR120, HR121, HR124 Update
  • HR120:

    • Page 1:
      - Notes section: Third bullet - Changed “forward” to “forwarded”.
      - Bank Details section: Added capitals to first letters of Tax Reference Number to match other form fields.

    • Page 2: Orals / Practicals section: Changed “Pracs” in last column to “Practicals”.

    • Page 3: Where do I send this form? section: Second bullet – Added “(DC)” at end.

  • HR121: Page 1: Bank Details section: Added capitals to first letters of Tax Reference Number to match other form fields.

  • HR124:

    • Page 1:
      - Notes section: Fourth bullet - Changed “forward” to “forwarded”.
      - Bank Details section: Added capitals to first letters of Tax Reference Number to match other form fields.

    • Page 3: What other forms do I need to complete? section: Added “need to be completed” at end of sentence.

16.10.2013 HR176 Update
  • Page 1:

    • “Staff Member on Probation” changed to “Name of Staff Member on Probation”.

    • “Expiry of Probationary Period” changed to “Expiry Date of Probationary Period”.

  • Page 5: When do I complete this form? section:

    • Added the word “provides” at end of second paragraph, just before bullets.

    • Moved “either” down into fist bullet line, added comma at end of bullet.

    • Moved “or” from end of first bullet to beginning of second bullet.

  • Page 5: Where do I send this form? section:

    • Added colon at end of first sentence.

    • First bullet: Added comma after “HR Practitioner”.

    • Second bullet: Changed “then the Dean” to “then to the Dean”. Also added a comma before “and” at end of bullet.

10.10.2013 MM023 Update

This form was previously only available on request by contacting Khaya Mbulawa for a copy of the form. However, it was decided that it should now be made available electronically, see: http://mm023.docx .

03.10.2013 HR120, HR121, HR124 Update

HR120 (note form sub-title has changed to Taught Courses, please update Form Title column on Admins forms page)

  • Page 1:

    - Form sub-title changed from “Teaching Programmes” to “Taught Courses”.

    - Notes section:

    • End of second bullet: “teaching programmes” changed to “taught courses”.

    • Third bullet: Changed “Student Administration Building” to “Masingene Building”.

  • Page 2: Claim details section:

    • First column: Changed amount from R45.00 to R55.00.

    • Second column: Changed “coursework essays” to “PG coursework essays”. Changed amount from R80.00 to R90.00

    • Third column: Changed “No. of PGDip Law research papers examined at” to “No. of PGDip research paper/report/project”. Changed amount from R250.00 to R280.00.

    • Fourth column: Removed entire column, was “No. of MBA research reports examined at R250.00”.

    • Fifth column (now fourth column on revised form): Changed amount from R250.00 to R280.00.

  • Page 3: When do I complete this form? section:

    - Removed “College of Music / School of Dance” section from table.

    - Undergraduate section of table:

    • Changed “Checking question papers” to “Moderate examination question papers”. Amount changed from R285.00 to R320.00.

    • Changed “Checking marking of student scripts” to “External examining of marked student scripts”. Amounts changed from R12.00 to R15.00, from R15.00 to R20.00 and R20.00 to R25.00.

    • Changed “Examining coursework essays or assignments” to “External examining of coursework essays or assignments (including professional Bachelors). Amount changed from R45.00 to R55.00

    • Oral or practical examinations: Added “Including clinical subjects and the performing and creative arts”. Amounts changed from R800.00 to R1000.00, R400.00 to R500.00 and R100.00 to R150.00.

    - Postgraduate section of table:

    • Changed “Checking examination question papers” to “Moderate examination question papers”. Amount changed from R285.00 to R320.00.

    • Changed “Checking marking of student scripts” to “External examining of marked student scripts”. Amount changed from R30.00 to R40.00.

    • Removed bracketed text from “External examining of coursework essay” field. Amount changed from R80.00 to R90.00.

    • Changed bracketed text to “(where the course is examined by an essay/project/report and there is no exam)”. Removed line for “Per postgraduate diploma in Law”. “Per MBA research report” changed to “Per postgraduate Diploma/Research paper/Report/Project”. Last two listed amounts changed from R250.00 to R280.00.

HR121

  • Page 1:

    Form sub-title changed from “Dissertation” to “Master’s Research”

    Notes section:

    • End of second bullet changed from “dissertation” to “Master’s research”.

    • Third bullet: Changed “Student Administration Building” to “Masingene Building”.

  • Page 2: Claim Details section: Replaced previous 4 categories with 6 new categories and related amounts.

  • Page 3: When do I complete this form? section:

    • First paragraph: Added “or research project”. Changed “(or the Postgraduate Diploma in Law)” to “(for the Postgraduate Diploma please refer to the HR120 form)”.

    • Added table for categories and amounts. Added the 6 new categories and their related amounts.

HR124

  • Page 1: Claim Details section:

    • Fund changed from “232065” to “004533”.

    • Cost centre changed from “REG1018” to “REG1019”.

    • Sessions section: Removed Chief or Assistant reference and Chief Invigilator and Assistant Invigilator columns.

    • Re-sized Course Code, Date of Exam and Duration of Exam columns to use space created by column removal.

  • Page 3: When do I complete this form? section:

    • First paragraph: Fixed alignment of bullets to match alignment of bullets further down same page.

    • Second paragraph: Moved example up to create continuous paragraph. Removed capital from “For a 3 hour paper”. Changed amount from R130 to R150.00.

    • Table: Removed all references to Chief Invigilators and rates. Removed reference to Assistant Invigilators. Re-sized table to fit reduced content. Changed amounts from R130.00 to R150.00 and R160.00 to R180.00."

30.09.2013 FHS003 Update
  • Page 1: Corrected e-mail address: lamees.emjedi@uct.ac.za.

  • Page 1: Added a For office use only "AEC Application number" field.

  • Page 5: Change Note: to: "Must be understandable to lay people outside of the field"

  • Page 6: 14 (a): Added the Note: "This section requires a Power analysis to be performed to determine the number of animals required for the study. Data from previous experiments which may have similar protocols can also substantiate the number of animals requested. One needs to establish the number of animals per group and the percentage power (i.e. 95%) that will detect a difference between means that will provide the chose significance level (e.g. p < 0.05)."

  • Page 6: 15 (b): Added "even if none consulted then".

  • Page 7: 16: Added "pre-determined".

  • Page 8: 18: Removed: "(circle the answer)  Yes / No)"

  • Page 11: Changed numbering for consistency.

  • Page 12: Added section 24.2. METHOD OF CONFIRMING DEATH.

  • Page 15: Edited Responsibilities of the Principal Investigator:
    - Added
    to point f: "Thereafter, the researcher must immediately inform the staff of the RAF and the AEC."
    - Added point g: "All animals that are found dead must be promptly removed from their cage and the death reported to the UCT-RAF without delay, and a post-mortem examination performed by a laboratory animal technologist or veterinarian. In studies where animals are often found dead, closer and more frequent welfare monitoring must be performed."

30.09.2013 HR136 New

Title: HR136 - HEMIS Data Collection form:
When to use: Use when academic staff members (including students with an academic appointment) are appointed to a position that involves the teaching of students including preparation, marking, setting examinations, curriculum development, lectures, seminars, tutorials, practicals, and supervision of theses and dissertations.

30.09.2013 HR100a, HR100b, HR100d Update
  • HR100a (Appointment)

    •  Page 3, What other forms do I need to complete? section:
      - Added bullet point indicating that academic employees must complete the HR136 (HEMIS Data Collection) form.

  • HR100b (Appointment: for department use – students in roles linked to their studentship)

    • Page 2, What other forms do I need to complete? section:
      - Added bullet point indicating that academic employees must complete the HR136 (HEMIS Data Collection) form.

  • HR100d (Joint staff appointment)

    • Page 2, UCT activities and definitions section:
      - Reordered list of activities to align with new HR136 form
      - Changed wording for public service, academic support and institutional support to align with new HR136 form.

    • Page 2, What other forms do I need to complete? section:
      - Added hyperlink to HR101 form.

30.09.2013 HR176 Update
  • Minor formatting changes throughout the form.

  • Page 1:

    • Notes section:
      - Third bullet changed to “A CV and a self-performance review report must be attached”.

    • To be completed by Reporting Officer section:
      - Added “performance” to “interim report” and “final report”.
      - Changed wording for all bullets under number 1.

    • Comments by Dean section:
      - Changed name of section from “Comments by Dean / Deputy Dean / Chairperson of Committee of Review” to “Comments by Dean”.

  • Page 5:

    • When do I complete this form? section:
      - First paragraph: Changed “Faculty Human Resource Office” to “Faculty HR Practitioner” and added hyperlink.
      - Second paragraph: Changed “academic staff” to “academic staff members”. Added “performance” to “interim report” and “final report”.
      - Third paragraph: Changed format of list from roman numerals to an a,b,c list to match previous sections of the form.
      - Note: Added paragraph regarding the form being a guide for the HOD for staff member’s goal, objectives, development needs etc.

    • Where do I send this form? section:
      - Added bullet point for “Your HR Practitioner” and added hyperlink.
      - In brackets, changed “HR website” to “probation policy” and added hyperlink.
      - Changed “Faculty Human Resource Office” to “Faculty HR Practitioner” and added hyperlink.

    • When do I submit this form? section:
      - Removed caps from “Interim Report” and “Final Report” and added the word “performance” to both.
      What other forms do I need to complete? section:
      - Changed to “The staff member on probation should submit a full curriculum vitae and a self-performance review report.”

23.09.2013 HR122, HR201 Update
  • HR122: Changed the examiner’s fee of R3000 to R3600 in two places:
    - On page 1, in Claim Details section, Examiner’s fee field;
    - On page 2, in the When do I complete this form? section.

  • HR201: Added the following fields to page 1:
    - "Have you ever worked at UCT?" and "Yes/No" fields;
    - "If yes, dates of employment?";
    - "If yes above, previous department?".

20.09.2013 FHS006, FHS008, FHS016 Update
  • FHS006:
    -
    In section 1: Reversed order of rows 1.1. and point 1.2. Added row 1.3: "If the amendment is a major amendment and receives US Federal Funding, does the amendment require full committee approval?"
    - In section 4, edited point 4.1.
    - In section 6, removed supervisor signature field.

  • FHS008: Made some minor changes to sections 3.4 and 3.5

  • FHS016: Changed wording in sections:
    - 1.2 to: "If the study receives US Federal Funding, does the annual report require full committee approval?"
    - 12.2 to: "Please provide a narrative summary of recent relevant literature. that may have a bearing on the level of risk."

19.09.2013 HR100a Update
  • Moved to Date of Birth field from the Personal Details section on page 2 to the Details of Recommended Candidate section on page 1.

19.09.2013 HR101, HR120, HR121, HR122, HR123 and HR124 Update
  • HR101: Changed tax reference number wording to:
    "If you don’t have a tax reference number, please complete this form in full with your permanent residential address. If you are in a UCT residence, please supply your home address. On receipt of this form UCT will make application for a tax number on your behalf."

  • HR120: Changed tax reference number wording to:
    "If you have worked before, please contact SARS (0800 00 72 77) for your tax reference number. If you don’t have a tax reference number, please complete this form in full with your permanent residential address. On receipt of this form UCT will make application for a tax number on your behalf."

  • HR121: Changed tax reference number wording to:
    "If you have worked before, please contact SARS (0800 00 72 77) for your tax reference number. If you don’t have a tax reference number, please complete this form in full with your permanent residential address. On receipt of this form UCT will make application for a tax number on your behalf."

  • HR122: Changed tax reference number wording to:
    "If you have worked before, please contact SARS (0800 00 72 77) for your tax reference number. If you don’t have a tax reference number, please complete this form in full with your permanent residential address. On receipt of this form UCT will make application for a tax number on your behalf."

  • HR123: Added wording:
    "If you are a resident in South Africa you must declare your tax reference number in order to be paid." and
    Changed tax reference number wording to:
    If you have worked before, please contact SARS (0800 00 72 77) for your tax reference number. If you don’t have a tax reference number, please complete this form in full with your permanent residential address. On receipt of this form UCT will make application for a tax number on your behalf."

  • HR124:  Changed tax reference number wording to:
    "If you have worked before, please contact SARS (0800 00 72 77) for your tax reference number. If you don’t have a tax reference number, please complete this form in full with your permanent residential address. On receipt of this form UCT will make application for a tax number on your behalf."

19.09.2013 HR190 Update

On page 2, in the Other data section, replaced "Infotype 0008" with the correct "Infotype 0006" for the Permanent address and Mailing address fields.

06.09.2013 HR190 Update

On page 2, in the Other data section, replaced "Infotype 0008" with the correct "Infotype 0006" for the Permanent address and Mailing address fields.

04.09.2013 FM033 Update
  • On page 1, in the last paragraph of the instructions section, added "if there is a difference between the advance and the expenses”, after "Complete Sections A and B, and EITHER Section C (over expenditure) OR Section D (unspent monies),"

  • On page 2, in the top note, added “If there is a difference between the advance and the expenses”, after "Complete either Section C or D, and obtain signatures as required,"

04.09.2013 HR169 Update
  • Changed HR Advisor to HR Practitioner throughout.

  • Appointment details section:

    • Added check boxes for Appointment level.

    • Added Appointment Category field to align with a) and b) categories in policy.

    • Added check boxes to Appointment type.

    • If re-appointment section: Swapped fields around so that dates are before summary.

    • Added bullets to Details for letter of offer.

    • Reduced number of lines for both referee fields.

  • Signatures section: Removed SAP question from HR Advisor/HR Practitioner field and added the word “faculty’s”.

  • Approval of Nomination section:

    • Changed section heading to Approval of nomination for consideration by the standing selection committee.

    • Added a note below the heading about advising candidates.

    • Made Head of Department, Dean and Registrar bold.

    • Reduced space for comments.

03.09.2013 HR190 Update

This form has been completely revised.

22.08.2013 R&I08 Update

Updated instructions on page one.

21.08.2013 CMD02 New

Title: CMD02 - Website application
When to use: Use when applying for the creation of a website, either in the UCT Web CMS (Content Management System) or another suitable repository.

21.08.2013 CMD03a New

Title: CMD03a – Application for access to UCT Web CMS (single)
When to use: Use when applying for training and access for one person to manage/maintain content for a site in the UCT Web CMS (Content Management System) as a Domain Administrator, Senior Content Manager, Content Manager or Page Manager.
Note: All domain administrators and content managers need to attend training before they can be given access to the site. If you are applying for only one person, please complete CMD03b.

21.08.2013  CMD03b New

Title: CMD03b – Application for access to UCT Web CMS (multiple)
When to use: Use when applying for training and access for multiple people to manage/maintain content in a site in the UCT Web CMS (Content Management System) as a Domain Administrator or Senior Content Manager /Content Manager/ Page Manager.
Note: All domain administrators and content managers need to attend training before they can be given access to the site. If you are applying for only one person, please complete
CMD03a.

21.08.2013 CMD04 New

Title: CMD04 – Website deactivation and/or activation application
When to use: Use either when you have an existing site that is being replaced with a new site on the UCT Web CMS (Content Management System) or if you have a new site which you want to make live.
This is a request to deactivate the existing site, if applicable, and/or to activate the new site which has been created and is ready in the UCT Web CMS.

16.08.2013 R&I09 Update
  • In the Application for subsidy for a journal article section:
    • Added Guidelines for the subsidization of journal articles by the DHET are available at http://www.researchoffice.uct.ac.za/publication_count/downloads/. (Click on “Guide to the Publication Count”.).
16.08.2013 R&I11 Update
  • In Application Details section changed fields/sections as follows:
    • Replaced Project Title with Research Project Title.
    • Replaced Project Background with Relevance and Impact of the Research.
    • Replaced Research plan for Year 1 section name with Research work plan
    • Replaced Project Phases and Timelines (i.e. stages and timing of research activity) with Project phases, timelines and postgraduate students involved i.e. project stages, timing of research activities and number and level of postgraduate students)
    • Removed Research plan for Year 2 section.
  • In the Financial Details section changed fields/sections as follows:
    • Replaced Equipment (minor requests only - major equipment to be requested from the UEC) with Equipment (minor requests only - major equipment to be requested from the UEC)- only R10,000 for laptops.
    • Removed Other source of research funding section.
16.08.2013 FHS002 Update In section 3, Final Clearance on page 4 updated the name of the Deputy Dean of Research (and Chair, HSFRC) replacing Prof K Barnes with Prof T Douglas.
15.08.2013 HR180
HR186
HR188
Update Minor formatting changes on the form.
NQF levels table updated in the form help.
08.08.2013 INS02 Update

Some changes were made in response to usability feedback:

  • In the date fields: Removed the date picker, replacing it with free text fields, and

  • In the Means of travel field: Removed the drop-down list replacing it with check boxes and an instruction to tick one.
01.08.2013 R&I24 Update
  • Page 1, in Eligibility section:
    • Removed: Permanent Professional Administrative Support Services (PASS) staff affiliated to an academic department
    • Added: On T2 contracts employed on academic conditions of service and who have published in accredited, subsidy-earning publications in the past year.
  • Page 2, in Submit application to section:
    • Changed committee meeting date to 17 October 2013.
01.08.2013 R&I14 Removed This form has been removed and replaced with the R&I13 form, which incorporates both applications into one form.
01.08.2013 R&I13 Updated This form has changed substantially. The previous R&I13 - URC Visiting Lecturers Fund application and R&I14 - URC Visiting Scholars Fund application have been combined into this one form.
30.07.2013 HR100a, HR100c Updated
  • HR100a:
    Details of Recommended Applicant
    section: Added academic teacher question, had to create space on page 1 by moving the Source of Funding field to the Appointment Details section on page 2.
  • HR100b:
    Details of Recommended Applicant section: Added academic teacher question.
19.07.2013 R&I08 Updated Corrected a typo on page 3, Section 3, which now reads as follows: “Select one of the three options below for where the conference will be held:”.
19.07.2013 DDB03, DDB07 Updated
  • DDB03:
    • Page 1, Committee of Assessors (COA) section: Added two extra Core member rows.
    • Removed form protection and form entry fields.
  • DDB07
    • Removed form protection and form entry fields.
19.07.2013 FM032 Updated
  • Page 1:
    • Notes section: Second bullet - Changed “two weeks” to “three weeks" before you travel, and added "together with the required supporting documentation”
    • Section A: Added field "Copy of approved, signed leave form attached"
  • Page 2
    • Section E, Funding section:
      • Changed “Amount” column header to “Cost center”.
      • Changed wording of "Total" fields in last row as follows: "Total funding available for this trip" and "Total sum of advance requested in Rands".
16.07.2013 HR153 Updated
  • Reference to “Retirement Office” changed to “Retirement Officer” throughout the form.
  • Page 1:
    • Notes section:
      • Second bullet - text in brackets moved up a line.
      • Third bullet - updated contact details for Retirement Officer.
    • Personal Details section:
      • Last day of employment field moved up a line.
      • Surname field moved up a line.
      • Changed wording of divorce question which resulted in slight change of related note.
      • In Telephone Number field, changed “(h)” to “(home)”.
    • Added new Payment of UCTRF Benefit section replaces old Payment Method section.
    • Added new Signature section and removed signature field.
    • For Office Use section: Removed references to annual taxable amount and expanded the Housing Guarantee field.
  • Page 2:
    • Combined old heading and first sentence from table to create new heading.
    • Removed definition of dormant member as no long required.
    • Updated option 6 in information list.
  • Page 3:
    • When do I complete this form? section:
      • Added bullets underneath the note.
      • Added hyperlink to HR145 form reference and included form name.
      • Removed “Please note” from third bullet and added that ED HR is responsible for “staff on PASS conditions of service”.
    • Where do I send this form? section: Updated Retirement Officer contact details.
    • What other forms do I need to complete? section: Added hyperlink to form reference.
16.07.2013 FM041 Updated Changed the following:
  • In the NOTES section: Added the following bullet point to : "This form is for motivation purposes only. Do not send any supporting documentation."
  • In the REQUEST SELECTION section: Deleted one of the check boxes, and moved the others around.
  • In section B: Updated the note and added in sections for signatories to indicate whether or not they support the request.
16.07.2013 MM010 Updated Updated the notes at the top of the form as follows:
  • Must accompany all requests for purchase orders above R100 000 except where a specific form is used (see SPECIFIC FORMS section below)
    (See: PPP002 – Threshold values for purchasing and GEN002 - Delegated Authorities).
  • Must accompany all requests for purchase orders for service contracts irrespective of value; copy of contract to be attached.
  • May be used for a purchase order of any value, based on departmental processes.
11.07.2013 R&I26, R&I27 Removed R&I26 and R&I27 forms have been removed. Please use R&I08.
11.07.2013 R&I08 Updated This form has been significantly updated and now incorporates the R&I26 and R&I27 forms which have been removed.
11.07.2013 HR168 Updated This form has been significantly revised and updated. 
04.07.2013 MM002, MM023 Updated
  • MM002 - Request for new vendor: Added EMAIL ADDRESS field to form.
  • MM023 - Temporary vendor request: Added a non-hyperlinked reference to this form and the following note and when to use text:
    • Note: *This form is only available on request. Please contact Khaya Mbulawa Khaya.mbulawa@uct.ac.za for a copy of the form.
    • Use when a department needs to place an order with a local vendor who is not a UCT SAP vendor and will be used on a once off basis.
      Added a reference to this form and a note to
27.06.2013
  • HR150
  • HR151
  • HR153
  • HR155
  • HR156
Updated Updated UCTRF related forms to add a statement around the protection of information:

The information provided will be treated as private, but may be disclosed to UCT HR staff for information and UCTRF Fund Administration for benefit reporting purposes only.

21.06.2013 HR169 New

Title: HR169: Nomination of Candidates for Appointment as Honorary Professors and Associate Professors
When to use: When nominating a candidate for an Honorary Professorship or Honorary Associate Professorship.

20.06.2013 R&I11 Updated Changed heading on page 3 to Research plan for - Year 1 and on page 4 to Research plan for Year 2.
14.06.2013 HR193 Updated
Page 1:
  • Title changed from "Application for skills development levy funding 2013" to "Application for skills development funding 2014".
  • Old categories (University level requests and Faculty, academic department or PASS department level requests) replaced by 2 new categories: Specialist skills development and Group skills development.
  • Added a note regarding applications being for 50% of full cost of initiative/project.
  • Added “Area” to Finance Manager for consistency.
  • Changed Servicing Officer contact details from Kirsty Holmes to Marshall Engle.
  • Details of staff development project or initiative section: Changed the names of categories A and B to reflect the new categories.
  •  Description of project or initiative section:
    • Changed “Target group” to “If specialist skills development”
    • Changed “Description of target group” to “Description of target person/people”.
    • Changed “Number of staff in target group” to “Is this job-related, and was it identified through performance management processes?”.
    •  Added section on “If group skills development”.
    • “Potential to become core business” removed.

Page 2:

  •   Requested funding for 2013 section renamed to Requested funding for 2014.
  • Other Funding sources section:
    •  “If funding from other sources will also be used to fund this initiative/project (such as GOB or external funding), please state the source and amounts” changed to “As funding from other sources will also be used to fund this initiative/project (such as GOB or external funding, in the amount of 50% of the cost), please state the source and amounts”

Page 3:

  • Future funding of initiative or project section:
    • Changed both dates from 2013 to 2014.
  • When do I complete this form? section:
    • Changed categories A and B to reflect new category information.
  • Where do I send this form? section:
    • Added “Area” to Finance Manager for consistency.
    • Changed Servicing officer contact details from Kirsty Holmes to Marshall Engle.
  • When do I submit this form? section:
    • Changed submission date to 31 July 2013.
  •  What other process do I need to follow? Section:
    • Added line regarding remaining 50% of cost.
    • Added “Area” to Finance Manager for consistency.
  • What are the cost guidelines? Section:
    • Changed “The SDC guidelines for certain costs, and hence for and approval of requests for funding, are as follows:” to “The SDC guidelines for certain costs, and hence for approval of requests for funding, are as follows:”

Page 5:

  • Updated assessment criteria

Page 6:

  • Added the definitions section.
  • Changed the Servicing Officer contact details from Kirsty Holmes to Marshall Engle in case of any queries.

Page 7:

  • Process flow updated to include Area Finance Manager as signatory.
11.06.2013 INS04 Updated
  • Under Note, changed point 8: Additional storage on request only.
  • Changed details of Claims Procedure: Notice of any loss of damage must be given to the UCT Insurance Office - Bremner Building - for attention of Mrs D Erasmus, Tel. 021-650-2204, Debbie.Erasmus@uct.ac.za, immediately after delivery of the goods at final destination.
10.06.2013 MM005 Updated
  • Added Note to Cardholder: The vendor will need to contact you to obtain further card details which they undertake to destroy after processing the payment. Please be available by phone or cell.
  • Removed  Note: No back orders are permitted on Purchasing Card orders. The vendor should communicate to the cardholder details of items not immediately available for delivery and the order either delayed until delivery can be fulfilled, or missing items should be re-ordered on a new order.
  • Created separate blocks for Cell no. and Tel no.
28.05.2013 R&I28 New

Title: R&I28: Claude Leon Merit Award Application  
When to use: For researchers applying for grant funding through the Claude Leon Merit Award 

28.05.2013 HR103 Updated Page 1:
  • Removed third Note as SHAWCO doesn't have COE appointments, only basic monthly salary.
  • Applied HR form standard throughout form (e.g. only captialisation on first word, text in brackets no longer in italics).
  • Appointment Details section: Created a new For office use section and moved the Personnel Area, Personnel Subarea, Employee subgroup (included here as COE option removed, so only 1 choice left and therefore automatically entered by HR Administrator) and position number fields into this new section.
  • Payment Details section: Removed first two lines as they referenced COE and SHAWCO staff are employed on a monthly salary basis. Added questions for optional service bonus and SHAWCO provident fund.

Page 2, When do I complete this form? section:

  • Removed first bullet referencing COE. Changed wording for service bonus to reflect that the allocation is optional and may be made.
  • In the second bullet, removed the reference to the appointments business process as this is no longer on the HR website.
21.05.2013 INS02 Updated In the Overseas travel details section, changed wording to:

Does any destination embassy require a letter for your visa application? If Yes, which embassy?

20.05.2013 GI01 Updated
  • In the Instructions section, corrected the ICTS Training Co-ordinator e-mail address: icts-training@uct.ac.za.
  • In the B. Access details section, added a row for the Chairperson name and contact number.
15.05.2013 ACA25; ACA26; ACA27 Updated Added line above the header to specify FACULTY OF LAW.
14.05.2013 FHS003 Updated Substantially updated with new sections throughout.
14.05.2013 FHS005 Updated Added new details of the approved study:
  • Reference number
  • Study title
  • Animal species approved
  • Number of animals approved
  • Severity category (A-D)
09.05.2013 FHS016 Updated Added a note added to cover the submission of a Memorandum of Understanding for UCT retirees.
08.05.2013 FHS016 Updated Made a number of changes including the following:
  • Added new section Comments to PI from the HREC
  • Added section for requests for sub-studies linked to the study
  • Added section for number of participants no longer taking part for reasons listed above.
08.05.2013 FHS009 Updated Made a number of changes including the following:
  • Changed Protocol information section by breaking the Date and HREC REF Number into a separate line.
  • Added new fields to Type of Submission and Evaluation of information.
  • Added new section Please provide a brief description of all potential changes in risk study or benefit arising from this submission.
03.05.2013 HR140 Updated Page 1:
  • Changed form spacing to create space to insert a new row
  • Study and examination section: Added a new line for half days and bolded the words "full" and "half".
07.05.2013 R&I16 Updated
  • Changed Deadline for submission of applications to the Research Office date to 10 June 2013.
  • Added Application Conditions (which will form the criteria for the assessment of applications) section
  • Added further items to Eligibility conditions
  • Changed the details of the More information available from contact person to Bronwen Cloete
  • Further additional formatting changes, such as bullet points being added and clarifications of fields.
22.04.2013 FM051 Updated Section B:

Added following line:

SAP Document no

51

Blocked for payment?

Y

N

19.04.2013 INS02 Updated Changed the checkboxes in the Does the embassy require a letter for your visa application? section.
19.04.2013 HR202 Updated Changed Joanne Uphill’s contact details in the Notes and Help sections to reflect Gugu Vakiele’s contact details as the form should now come to Gugu Vakiele.
16.04.2013 INS03 Updated Removed the link to the Insurance Documentation Guidelines and replaced it with the following link: http://www.uct.ac.za/usr/finance/policies/fg001.pdf
16.04.2013 ACA11 Updated Added new sections:
  • COURSE LEVEL DATA
  • COMPONENT SETUP

Removed the following section:

  • HEMIS and course level data
15.04.2013
  • R&I13
  • R&I14
Updated
  1. Changed Eligibility conditions to the following:

UCT researchers who are:

  • Permanent academic staff;
  • Honorary Research Associates; Emeritus Professors; Honorary Professors; Honorary Associate Professors and Senior Research Scholars who have published in accredited, subsidy-earning publications in the past year; and
  • Joint permanent academic staff (excluding registrars).
  1. Changed submission requirements:

Hard copies may be posted to the Research Office, Research Grants Management Cluster, 2 Rhodes Avenue, Mowbray OR e-mailed to researchfunding@uct.ac.za (but not both) on or before deadline date.

Applications for visits/lectures retrospective to the committee meeting date of 13 June 2013 will NOT be considered.

  1. Added wording to Undergraduate, Post-graduate and Teaching staff sections:

Please expand in detail how the visit/lecture will reach and benefit undergraduate/postgraduate/teaching staff in the department.

  1. Further minor wording changes.
12.04.2013 SAP03 Updated Section G: APPROVAL AND PROCESSING has been updated as follows:
  • Added section and role approver: Manager - Fees: Pat Goodwin
  • Edited role approver for section: Manager - Accounts Receivable, Sales Invoicing and Receipting: Roy Dharamdev
12.04.2013 FM014 Updated Added new help topic for NRF users: Guidelines - Journal processing for NRF grants
12.04.2013 FM003 Updated Added new help topic for NRF users: NRF fund maintenance - Applying for new NRF funds.
12.04.2013 FM007 Updated Added new help topic for NRF users: NRF fund maintenance - Closing a fund.
11.04.2013 AS001 Updated Section 1.7: Changed to DEAN / GSB DIRECTOR / ED: PASS DEPARTMENT

Section 1.8: Changed to DVC (RESEARCH) / ED: FINANCE

11.04.2013 AS004 Updated Section 3: Authorisations changed wording on Cost > R50 000 and < = R500 000 to HOD, Dean/GSB Director or ED: PASS department and either the DVC Research (for research assets) or the ED: Finance

Section 3.2: Changed to DEAN / GSB DIRECTOR / ED: PASS DEPT

Section 3.3: Changed to DVC (RESEARCH) / ED: FINANCE

09.04.2013 HR123 Updated Changed zoom from 110% to 100%

Page 1

  • Notes section:
    • "formally appointed by the Faculty Board now in bold
    • annual honorarium changed to once off honorarium
    • (full dissertation) added to Master's reference
    • New note added: External co-supervisors of minor dissertations (regardless of credit value) are not paid.
  • External co-supervisor details section:
    • Updated tax reference number information as Gavin Redfern is no longer the contact when needing a tax reference number.
    • Added City field to Residential Address section
  • Claim details section:
    • Master's candidate changed to Master's (full dissertation) candidate

Page 2

  • When do I complete this form? section:
    • honorarium changed to once-off honorarium in three places
    • appointed by the Faculty Board now in bold
    • master's dissertation changed to Master's (full dissertation)
    • doctoral thesis changed to Doctoral thesis
    • Master's candidate changed to Master's (full dissertation) candidate
05.04.2013 R&I24 Updated
  • Changed deadline for submission to 17 May

  • Changed eligibility conditions.

  • Page 1, Process: added bullet The application checklist must be completed.

  • Changed details in Submit application to:

  • Further small formatting changes.

28.03.20133 AS001 Updated

Added new section 1:10 APPROVED BY PROCUREMENT AND PAYMENT SERVICES

25.03.2013 DDB07a New

Title: DDB07a: Appointment of COA and Examiners - Science Faculty
When to use: For members of the Science Faculty when appointing members of the Committee of Assessors and examiners for PhD theses.

19.03.2013 FM041 Updated

Changed reference to GEN005 which has been rescinded to PAY005

19.03.2013 FHS006 Updated

Moved following note to above Section 1:

Note: All amendments should include a Synopsis justifying the changes for the amendment (please see notice dated 23 April 2012)

19.03.2013 FHS009 Updated
  • Removed sentence regarding noting and filing forms

  • Moved Section 4 up to Section 2

19.03.2013 FHS013hlp Updated

Made a number of wording changes to assist researchers to better understand the instructions

19.03.2013 FHS016 Updated

Added new Section 7: Progress of Study

19.03.2013 FHS020 Updated

Split Section 4 into Section 4 and 5.

18.03.2013 DDB07 Updated

Added generic cover letter to the front page of the form to be attached with the form.

15.03.2013
  • FM030
  • FM032
  • FM033
  • FM049
Updated

FM030:

  • Change the rate per KM from R3.16 to R3.24, and effective date from 1 March 2012 to 1 March 2013.

  • Motor cycles from 2.21 to R2.27

FM032:

  • Section B ALLOWANCE: changed local travel from R93 to R98 for incidental costs only & R303 for meals & incidentals to R319

FM033:

  • Section B Breakdown of Expenditure: Mileage rate: R3.16 to R3.24, and effective date from 1 March 2012 to 1 March 2013

  • S&T: R303 for meals & incidentals to R319, and R93 for incidentals only to R98, effective 1 March 2013

FM049:

  • Changed rate per KM from R3.16 to R3.24, and effective date from 1 March 2012 to 1 March 2013

  • S&T local amount  from R303 for meals & incidentals to R319, and R93 for incidentals only to R98.

15.03.2013 DDB07 Updated

Page 1, Committee of Assessors section: added two additional rows for Core members.

11.03.2013 FM041 Updated

In the Request Selection, have removed reference to Tablets from Council controlled funding sources (GEN005) (this part of policy has been rescinded) and replaced with block for Other, with space below to complete details.

11.03.2013 FM045 Updated

Made the following changes:

  • Block at top, SAP vendor # changed to Staff/student vendor #

  • In note a), added (# range 600000)

  • Added new note: b) Student reimbursements will only be made to SAP student vendors (# range 700000). To request a SAP student  vendor number, complete form MM022 and email form to fnd-purch@uct.ac.za

06.03.2013 HR123 Updated

Changed name of form to External Co-Supervisor

Made a number of additional changes to the content:

  • Added new notes:

    • A Master’s or Doctoral candidate must have a UCT Supervisor. He/she may also have a co-supervisor, or more than one, who is external.

    • Co-supervisors, external to the University, who are formally appointed by the Faculty Board, are paid an annual honorarium in the last quarter of the year in respect of each Master’s or Doctoral candidate supervised.

    • The annual honorarium is R3000 / $300 per Master’s candidate and R5000 / $500 per Doctoral candidate.

    • Once completed by the Head of Department this form should be forwarded first to the Faculty Manager (Academic),  then to the Examinations Office, Room 5.07, Level 5, Masingene Building  and finally to the relevant HR Administrator.

  • On page 2, added the following:

    The honorarium per Master’s candidate is paid as follows:

                R3000 for external co-supervisors within South Africa

                US$300 for external co-supervisors outside South Africa.

06.03.2013 ACA06 Updated

Changed INSTRUCTIONS to the following: The completed form must be sent via post or email to Sean Sivertsen, Student Records Office, Masingene Building.

06.03.2013 MM003 Updated

Page 1:

  • Note: Please read the Help section on page 3 to understand the implications of various choices. The Purchasing Card application form (MM003) cannot be processed if any part of the Authorisations section is left unsigned or incomplete.

Page 3:

  • New help additions for Typical P Card transactions related to the transition from MasterCard to Visa.

Nedbank Application form:

  • Replaced the MasterCard related Nedbank application form with a Visa related form.

27.02.2013 HR163 Updated

Page 1, Personal Details section: If Passport: Country of Issue field (grey part) lengthened to bring it up onto one line as needed additional space on page.

Pay Information section: Paragraph on acquiring a tax reference number changed substantially.

  • Reference to not being paid without a tax reference number now in bold.

  • Added sentence for those who have not previously worked as they should contact SARS for a reminder of their tax reference number.

  • Expanded the instruction for those without a tax reference number to indicate the required information needed when emailing HR.

19.02.2013 R&I24 Updated

Reverted changes made on 06/02/2013 to the Eligibility conditions:

  • Permanent academic staff;

  • Honorary Research Associates; Emeritus Professors; Emeritus Associate Professors; Honorary Professors; Honorary Associate Professors and Senior Research Scholars who have published in accredited, subsidy-earning publications in the past year; and

  • Joint PGWC/UCT academic staff in Health Sciences on UCT Conditions of Service (excluding registrars).

 

19.02.2013 HR180 Updated

Added note to the top of the form: Eligibility: Permanent (full or part-time) PASS  staff members who wish to undertake formal developmental learning and development to gain the necessary competencies, skills, qualifications or education needed to advance his/her career at UCT in the short to medium term, and need financial assistance to do so. The course of study is not an explicit requirement of current post and the staff member is able to attain set objectives without it.

15.02.2013
  • DDB03
  • DDB04
  • DDB05
  • DDB06
  • DDB07
  • DDB08
  • DDB09
Updated
  • Fixed issue with formatting of tables

  • Added form fields throughout and locked forms for editing

  • Made small formatting changes throughout where appropriate

  • Added the following instruction: Note: Use Tab or arrow keys to move between form fields

12.02.2013 HR163 Updated

Page 1, Composition of Committee section:

  • Removed field HR Advisor in department

  • Added new field Further member/s nominated by the Vice-Chancellor, to provide appropriate balance and diversity.

08.02.2013 AS004 Updated

In Authorisations section changed wording to:

  • HOD, and the nominee of the Dean/GSB or ED: PASS department

  • HOD, Dean/GSB Director or ED: PASS department and either the DVC Research (for research assets) or the ED: Finance

08.02.2013 AS001 Updated

In Authorisations section changed amounts to:

  • Cost>R15 000 and <= R100 000

  • Cost>R50 000 and <= R1 000 000

  • Cost>R1 000 000

08.02.2013 PG011 Updated

Updated form for 2013

08.02.2013 PG010 Updated

Updated form for 2013

08.02.2013 PG009 Updated

Updated form for 2013

08.02.2013 MM010 Updated

In all instances:

  • changed R50 000 to R100 000

  • changed R500 000 to R1 000 000

06.02.2013 R&I24 Updated

Page 1:

  • Changed eligibility conditions to the following:

    • Permanent academic staff and joint PGWC/UCT academic staff on UCT conditions of service (excluding registrars)
    • Honorary Research Associates; Emeritus Professors; Emeritus Associate Professors; Honorary Professors; Honorary Associate Professors and Senior Research Scholars who have published in accredited, subsidy-earning publications in the past year; and

    • Joint PGWC/UCT academic staff NOT on UCT conditions of service who have published in accredited, subsidy earning

Page 5:

  • Removed following wording: gender breakdown; number of black students.

04.02.2013 HR140 Updated

Page 1:

  • Leave Details section:

    • Changed study to study and examination.

    • Hyperlinked supporting documentation to section at end of form.

    • Added link to the study and examination leave policy on the HR website.

Page 2:

  • When do I complete this form? section: Changed study leave to study and examination leave.

Page 3:

  • What other forms do I need to complete? section renamed to What supporting documentation do I need to submit?

  • What supporting documentation do I need to submit? section:

    • Changed study leave to study and examination leave.
    • Changed attach examination timetable to attach original or certified copy of the examination timetable.
    • Added hyperlink to Leave Without Pay Financial Checklist in the special leave section.
    • Added further explanation to reference (ii) and (iii) above by adding (i.e. without pay, with/without rights).
28.01.2013 HR125 Updated

Page 1:

  • If Yes section renamed to If on UCT payroll.

  • If No section renamed to If not on UCT payroll.

24.01.2013 PG024 Updated Added link to UCT Study and Examination Leave Policy (http://www.hr.uct.ac.za/service/pass/leave/study/).
23.01.2013
  • MM007a
  • MM007b
Updated Switched form references for MM007a and MM007b so that MM007a is now the TNT collection request form and MM007b is now the GlobeFlight collection request form.
23.01.2013 R&I13 Updated
  • Changed subsistence amount to R690
  • Changed dates of Deadlines for submission of applications to the Research Office, and changed dates of Committee Meeting Dates where awards are decided
  • Further small formatting changes
23.01.2013 R&I14 Updated
  • On page 1, changed Eligibility conditions to remove reference to T3 contract appointees on academic conditions of service.
  • Changed subsistence amount to R690
  • Further small formatting changes
23.01.2013 R&I24 Updated
  • On page 1, changed Eligibility conditions to remove reference to T3 contract appointees on academic conditions of service.
  • Further small formatting changes
22.01.2013 HR101 Updated
  • On page 2, added "Partner" to the spouse field.
  • Fixed the width of the Gender field and aligned all left hand grey fields
18.01.2013 HR200 Updated On page 2, made Recruitment advertising media deadlines section shorter and more user friendly.
18.01.2013 PG024 New Title: PG024: University of Cape Town (UCT) Staff PhD Bursaries
When to use: When applying for a staff PhD bursary
15.01.2013 FM012 Updated Changed contact details to: Kramer Law Building, Contact person: Job Kaira, ext. 4701, E-mail: job.kaira@uct.ac.za
15.01.2013 BAS06 Updated Added the following note:

In the case where a department needs to add a third party, BAS03 must be accompanied with BAS06 and sent to Access Control at Properties and Services Maintenance Building, Room No.2.01, Upper Campus, Rondebosch Phone (021) 650 3996 / 4357

15.01.2013
  • BAS03
  • BAS07
  • BAS08
Updated Changed address of Access Control details to:

Properties and Services Maintenance Building, Room No.2.01, Upper Campus, Rondebosch Phone (021) 650 3996 / 4357

10.01.2013 FM014 Updated

Made changes to FM014spreadsheet:

  • Changed first note to the following: Note: This text must follow the format below and  must be inserted in the subject line of the e-mail to which the form is attached so that electronic and hard copies can be matched. Each FM014 spreadsheet form needs to be sent in a separate e-mail.

  • Changed section A to the following: Note: E-mail the completed electronic spreadsheet to the Faculty/PASS Finance Manager (FM) for approval. The hard copy and relevant documentation, with appropriate signatures, must also be forwarded to the FM. Do not send e-mail to General Ledger Office, only correspondence from the FM will be accepted by General Ledgers.

10.01.2013 HR187 Updated
  • Page 1: Bursary agreement details - Added UCT Staff PhD Bursary to Nature of Bursary list.

  • Page 2: When do I complete this form? -  Added the second point referring to the UCT Staff PhD Bursary Scheme.

  • Page 2: Who completes this form? - Removed the line "The line manager of the bursary recipient" and replaced with 4 new points detailing the procedure per bursary type.

  • Page 2: Where do I send this form? - Added the third bullet referring to the UCT Staff PhD Bursary Scheme.

10.01.2013 HR186 Updated
  • Page 1: Type of bursary - Added a line for the UCT Staff PhD Bursary Scheme.

  • Page 5: When do I complete this form? - Added the second point referring to the UCT Staff PhD Bursary Scheme.

  • Page 5: Where do I send this form? - Added the third bullet referring to the UCT Staff PhD Bursary Scheme.

  • Page 5: When do I submit this form? - Added the third bullet referring to the UCT Staff PhD Bursary Scheme.

03.01.2013 PG018 Updated
  • Updated to reflect 2013 dates
  • Added form fields for filling in throughout.
03.01.2013
  • PG001
  • PG002
  • PG018
  • PG021
  • PG014
  • PG015
  • PG016
Updated Updated all forms to reflect 2013 dates.
03.01.2013 R&I08 Updated Added instruction for PASS staff to complete R&I26
03.01.2013 R&I26 Updated
  • Changed a number of wording and formatting details.
  • Updated dates to reflect 2013 period.

2012

Date Form name Change Description of change / Details of new form
21.12.2012 R&I08 Updated Changed a number of wording and formatting details.
19.12.2012
  • R&I11
  • R&I12
  • R&I16
  • R&I18
  • R&I21
  • R&I27
Updated Updated forms with details for 2013
19.12.2012 ACA13 Updated
  • Changed title to: "Backdating a course enrolment or course drop date".
  • Added in extra question
  • Tweaked language for clarity
14.12.2012 DDB03 Updated

Replaced the statement in each examiner section confirming that the examiner has agreed to be nominated with the following:

"The Examiner has been approached and has agreed to be nominated as an examiner and is not a co-author or collaborator of the Supervisor, and if he/she is, an appropriate motivation must be submitted that this will not unduly influence the examination process (positively or negatively)"

14.12.2012 DDB07 Updated

Expanded the statement in each examiner section regarding the examiner having agreed to be nominated to the following:

"The Examiner has been approached and has agreed to be nominated as an examiner and is not a co-author or collaborator of the Supervisor, and if he/she is, an appropriate motivation must be submitted that this will not unduly influence the examination process (positively or negatively)"

 

14.12.2012 FM034 Updated
  • Changed the signature requirements for authorizing the PPS payment by Cashier.

  • Moved fields in Tick appropriate box section closer to clarify their associations

14.12.2012 MM007b New Title: MM007b: TNT collection request form
When to use: When applying for TNT domestic courier collection from addresses outside UCT.
14.12.2012 MM007a New Title: MM007a: GlobeFlight collection request form
When to use: When applying for Globeflight domestic courier collection from addresses outside UCT.
14.12.2012 R&I13, R&I14 and R&I24 Updated For forms R&I13 and R&I14, in Section One:
  • All dates updated to reflect 2013 dates.
  • In Eligibility section: Changed "PGWC" to "WCG".
  • In More information available from section: Replaced Charmaine McBride's contact details with Bronwen Cloete's contact details.
  • In Submit application to section:
    • Removed "Manager: Internal Funding",
    • Changed office name to "Research Grant Management Office" and
    • Added e-mail address "researchfunding@uct.ac.za"

For form R&I24, :

  • In Section One:
    • All dates updated to reflect 2013 dates.
    • In the Note: section, added "Any publication resulting must include the following acknowledgement: This publication is based on the research that has been supported in part by the University of Cape Town’s Research Committee (URC)."
    • In Eligibility section: Replaced "A track record of postgraduate training and accredited publications would be an advantage." with "A track record in the training of postgraduate students and accredited publications would be an advantage." .
    • In More information available from section: Replaced Charmaine McBride's contact details with Bronwen Cloete's contact details.
    • In Submit application to section:
  • In 4. Provisional budget section:
    • Added: "The following SADC countries are not deemed “international”, and the local value will apply: Angola, Botswana, Democratic Republic of Congo, Lesotho, Malawi, Madagascar, Mozambique, Namibia, Seychelles, Swaziland, Tanzania, Zambia and Zimbabwe.The local rate is R93 for incidental costs only or R303 for meals and incidentals."
    • Added field:  "Indicate exchange rate used to calculate the subsistence amounts"
    • Replaced "DOE accredited publications produced as a result of the previous grant" with "DOE accredited publications produced as a result of the short research visit/course grant"

 

11.12.2012 FM050 Updated Added new sentences:

Regular use of this form will be monitored and followed up by the Faculty/PASS finance manager.

For amounts less than R100, a hand-written summary providing date(s) and details will be accepted, and this form is not required. However, loss of backup documentation for these amounts will be monitored. Frequent loss is not acceptable and will result in rejection of claims.

11.12.2012 FM033 Updated
  • Changed the format to journal style to simplify the process
  • Further cosmetic changes
  • Update of GL accounts
03.12.2012 PG009, PG010, PG011 Updated

Made forms inactive until January 2013.

03.12.2012 TA03 New 
    Title: TA03: Student parking application form
    When to use: When you require a student parking disc.
30.11.2012 PG014, PG015, PG016 Updated

Updated forms for 2013

03.12.2012 TA01 Updated

Changed prices for 2013:

  • Motorcycle: R192

  • Motor Car: R816 (yellow) R1284 (red)

Also added the following under Important Information: It is the responsibility of staff to notify Traffic Admin if they do not wish to apply for a parking disc,  before the end of December each year, if not Traffic Admin will cancel deductions with HR.

28.11.2012 HR100a Updated

Page 2: Appointment Details section - The note at the bottom of the section was

 

"Note: The department is responsible for issuing appointment letters for ad hoc or paid on claim staff unless the appointment is for a UCT retiree or a person over the age of 65, in which case the Appointments Office will issue the appointment letter."

 

and is now

 

"Note: The department is responsible for issuing appointment letters for ad hoc or paid on claim staff. The Appointments Office will issue appointment letters for T1, T2 and permanent appointments."

27.11.2012 HR100a Updated

Page 1: Added "Has this person previously retired from UCT?" to the Details of recommended appointment section.

Page 2: The second note in the Appointment details section has been extended by adding unless the appointment is for a UCT retiree or a person over the age of 65, in which case the Appointments Office will issue the appointment letter.

23.11.2012 HR163 Updated

In the Constituency section:

  • Executive Officers field: Added (DVCs)

  • Senior staff reps in Dept in question field: Added PC10 & above

  • Added new field Staff reps in dept in question (below PC10) (elected by the VC)

22.11.2012 HR190 Updated
  • Page 2: Added Qualification type to the Personal data section

  • Page 2: Added form entry fields to all signature lines in the Authority section.

20.11.2012 MM010 Updated

Changed field: Above r50 000: Dean, Ed or nominee.

20.11.2012 FHS008 and FHS009 Updated
  • Removed the mention of Amendments approved and not approved from the HREC Office block

  • Included sentence in section 2 which related to the amendments that occur due to this safety reporting to be completed on the FHS006 form.

20.11.2012 FHS013 and FHS013hlp Updated
  • Changed the fee structure to reflect 2013 prices.

  • Added additional line by sponsor's details

  • Added new sentence in FHS013hlp:

    Note: For our scanning purposes we request that you please refrain from binding the documents. 

16.11.2012 Insurance Claims Guidelines 2012 Updated

Changed premium under Overseas travel insurance from R15.00 to R25.00

09.11.2012 R&I22 Updated

Added following bullet point to Instructions section:

          Note: any publication resulting  must include the following acknowledgement: “This publication is based on research that has been supported in part by the University of Cape Town's Research Committee (URC)”.

07.11.2012 INS02 Updated
  • Updated form to be suitable for online filling

  • Locked form and added form fields throughout

  • Created help document as a reference for filling out

  • Changed instructions in line with new requirements

01.11.2012 FM030 Updated
  • Signature section changed to highlight final signoff by Finance Manager is required, regardless of amount of claim.

  • Footer and notes at top changed to indicate same

  • Further cosmetic changes

01.11.2012 FM032 Updated

Section A:

  • Check boxes - Business itinerary attached changed to itinerary OR confirmation of purpose of trip & dates attached

01.11.2012 FM041 Updated

Additional request selection options added

30.10.2012 HR163 Updated

Page 1:

  • Updated and changed order of some parts of the Composition of committee section.

  • Removed "or nominee" from Authority for appointment of committee section.

17.10.2012 HR101 Updated

Page 1:

  • Pay information section: Changed the contact details for requesting a tax reference number.

15.10.2012 HR165 Updated

Page 1:

  • Notes section: Added link to the Appointment of Deans page on the HR website.

  • Authority section: Removed the signature for the DVC as this is no longer required.

15.10.2012 HR163 Updated

Page 1:

  • Notes section: Added link to the Appointment of Executive Directors page on the HR website.

15.10.2012 HR166 Updated

Page 1:

  • Notes section: Added link to the Appointment of the Vice-Chancellor page on the HR website.

15.10.2012 HR167 Updated

Page 1:

  • Notes section: Added link to the Appointment of the Vice-Chancellor page on the HR website.

09.10.2012 HR180 Updated

Page 1:

  • Course Details section: Added NQF level and NQF qualification fields to first section.

  • Course Details section: Removed NQF level field from second section.

 Page 2:

  • Head of Department Recommendation: Changed "I confirm that the proposed course of study" to "I confirm that the proposed formal course of study".

 Page 3:

  • Administrative Clearance section: Added Formal, not short course field with Yes/No options.

 Page 4:

  • When do I complete this form? section: Changed "who wish to undertake developmental learning and development" to "who wish to undertake formal developmental learning and development"

  • Added a line under the note regarding only formal qualifications being supported.

  • What are the NQF levels? section: Added "NQF" to the Qualification column.

09.10.2012 HR186 Updated

Page 1:

  • Added Type of Bursary section.

  • Financial Assistance section: Added space for entering a qualification and the NQF level.

 Page 5:

  • What are the NQF levels? section: Added "NQF" to the Qualification column.

08.10.2012 FHS020 Updated Several changes including:
  • Changed name to Form FHS020: Application to register an ongoing Database, Registry or Repository for research purposes
  • Extended form introduction paragraphs
  • Several new fields added
04.10.2012 AA01 Updated Changed address from Mill Court to Meulenhof.
20.09.2012 PPS01 Updated Page 8: When do I complete this form? section -  Changed reference to payclasses from 5 - 12 to 6 - 12.
20.09.2012 PPS02 Updated Page 3: Further criteria section - Changed PC 5 - 6 to PC 6  under Exceeds 1 and Exceeds 2.
20.09.2012 PPS03 Updated Page 1: Section 2, first field - Changed PC 5 - 12 to PC 6 -12.: Replaced word immediate with an.
20.09.2012 FM051 Updated Page 1: Replaced word immediate with an.
19.09.2012 HR100a Updated Page 2: Payment details section: Removed the line referring to bonus for T1 appointments
19.09.2012 HR100b Updated Page 2: Note in When do I complete this form? section: Removed third bullet under note referring to service bonus for appointments of one year or more.
19.09.2012 INS03 Updated Added the following fields: In the event of a motor accident (in addition to the above info):

Vehicle Registration number

Driver

19.09.2012 HR100c Updated
Page 1:
  • Type of contract: Removed T3.
  • Conditions of service: Removed Academic preclinical
17.09.2012 FHS020 New 
    Title: FHS020: Application to establish a Database, Registry or Repository for research purposes.
    When to use: When you need to apply for a new database, registry or repository.
17.09.2012 FHS013 Updated Added new sentence: Note: Applicants for databases, registries or repositories should only fill out form FHS020.
13.09.2012 HR120 Updated
  • Added a new row of CLAIM DETAILS items
  • Changed a number of the charges
  • Changed Where do I send this form information
13.09.2012 HR203 Updated
Page 2
  • Checklist: Added Transformation committee has been consulted with HOD as Person responsible.
  • Slight rewording of the 2 lines requiring candidate CV and application form.
  • Delegated authorities: Removed the last line requiring VC as final approval.
13.09.2012 GI01 New 
    Title: GI101:Governance Intranet servicing officer application
    When to use: When a UCT committee servicing officer needs to apply for access to the Governance Intranet in line with their role. For further information, see: The Governance Intranet
13.09.2012 GI02 New 
    Title: GI102:Governance Intranet new committee application
    When to use: When a UCT servicing officer (SO) or UCT staff member needs to apply for the creation of a new committee on the Governance Intranet (GI). For further information, see: The Governance Intranet
10.09.2012 R&I27 Updated
  • Removed two fields from Applicant Particulars table on page 2.
  • Changed line on page 1:  Only applications for conferences held from December 2012 to October 2013 will be considered.
07.09.2012 R&I27 Updated Changed Subsistence rates section to read the following:
  • International: please use the SARS rate per country which can be found at the following website: http://www.uct.ac.za/services/financial/policiesguides/
  • The following SADC countries are not deemed “international”, and the local value will apply: Angola, Botswana, Democratic Republic of Congo, Lesotho, Malawi, Madagascar, Mozambique, Namibia, Seychelles, Swaziland, Tanzania, Zambia and Zimbabwe. The local rate is R93 for incidental costs only or R303 for meals and incidentals.
06.09.2012 FHS013 Updated
  • Added link to Eligibility for Expedited Review of US Federally-funded Research - Pointers for Researchers
  • Highlighted some key words in Section 7: Conflict of Interest.
  • Modified last page of instructions.
  • Multiple style and content changes.
06.09.2012 FM030 Updated
  • On line NB: For claims exceeding R1 500, this claim must be approved by one authority level higher than the fund holder, changed fund holder to claimant.
03.09.2012 FM030 Updated
  • Added final sign off from Faculty/PASS Finance Manager to bring form in line with other finance claim/reimbursement forms.
  • Various style updates.
03.09.2012 FM045 Updated
  • Added final sign off from Faculty/PASS Finance Manager to bring form in line with other finance claim/reimbursement forms.
  • Various style updates.
31.08.2012 MM010 Updated Number of changes across the entire form.
28.08.2012 R&I27 New 
    Title: R&I27:Conference Travel Grant Application Form for T2 Researchers
    When to use: For T2 researchers applying for a conference travel grant application
24.08.2012
  • CO101
  • CO102
  • CO105
  • CO106
  • CO108
  • CO109
  • CO110
  • CO111
Removed These forms have been removed, as they are no longer in use.
23.08.2012 PPS03 New 
    Title: PPS03:PPS Faculty/Department Performance Consistency Review Report
    When to use: When a Department/Faculty Performance Consistency Review Committee reports to the Central Performance Consistency Review Committee
22.08.2012 HR190 Updated
  • Page 1: Faculty / Department list - Added Development & Alumni, Student Housing & Residence Life and UCT Innovation. Changed Research & Innovation to Research Office.
  • Page 1: Memberships and unions - Changed Academics' Association to Academics' Union.
  • Page 1: Staff category required - Added Learnerships.
  • Page 2: Employment data - Removed Original appointment date. Due to an infotype 0041 reporting problem it cannot be used at this time.
  • Page 2: Payroll data - removed whole section, COE information will be available on the Staff Information Report in the future.
  • Page 2: Authority - Added HR Advisor signature line.
  • Page 3: Changed HR Officer (HRO) to HR Advisor (HRA).
17.08.2012 HR101 Updated
  • Split the Pay Information section on page 1 into two parts.
  • Moved tax reference number (and associated fields) up to top of first part of Pay Information section.
  • Made all signature lines bold to assist with highlighting the need for a signature (on page 1 and page 2).
  • In Pay Information field, changed Name of Account Holder to Name of Bank Account Holder.
15.08.2012 INS02 Updated Added an indication that the Fund and Cost centre are for students.
07.08.2012 PPS01 Updated
Page 1
  • Step 1: Set and agree objectives - November changed to September. Instruction to send copy to HR Advisor removed. Added recommendation to set objectives at same time as final review.
Page 2
  • Step 2: Assess competence against job requirements - November changed to September. Added recommendation to assess competence at same time as final review.
Page 3
  • Step 3: Draw up a PDP - Removed reference to HR Advisor when sending a copy, bolded the sentence.
Page 4
  • Step 6.1: Formal review: Mid-year review - Changed April/May to April. Instruction to send copy to HR Advisor removed.
Page 5
  • Step 6.2: Formal review: Final review - section now 6.2 (a). August/September changed to September. Removed reference to informing staff member and instruction to send copy to HR Advisor. Removed Final review additional comments block.
Page 6
  • Added new heading block including instructions - 6.2 (b): Formal review: Final review rating and signatures.
  • Added staff information section (Name, staff number, payclass etc)
  • Changed content under performance rating B.
  • Added performance rating U.
  • Added Final review comments section
Page 7
  • Step 6.3: Record learning and development activities completed - August/September changed to September. Removed reference to HR Advisor when sending a copy, bolded the sentence.
Page 8
When do I complete this form? section
  • Step 1: November changed to September. Added recommendation to set objectives at same time as final review.
  • Step 3: November changed to September. Added recommendation to do at same time as final review.
  • Step 6.1: April and May changed to April.
  • Step 6.2: August and September changed to September.
  • Step 6.3: August and September changed to September.
Where do I send this form? section
  • Removed objectives row from table.
  • Changed PDP row to reflect that a copy is sent to the Departmental Administrator.
  • Removed mid-year review row from table.
  • Changed Record of learning and development activities completed row to reflect that a copy is sent to the Departmental Administrator.
07.08.2012 PPS02 Updated
Page 1
Notes section
  • Third note: changed "discussion and consideration" to "discussion and approval". Changed "rating consistency check meeting" to "rating consistency review meeting".
Motivation section
  • Made wording changes to Exceeds 1 and Exceeds 2 categories.
  • Removed the note regarding motivation.
  • Added motivation requirements and space for written motivation.
Page 2
  • Last signoff box, "consistency check meeting" changed to "consistency review meeting"
Page 3
  • When do I complete this form? section: "between August and September" changes to "in September"
  • Where do I send this form? section: changed "discussion and consideration" to "discussion and approval". Changed "rating consistency check meeting" to "rating consistency review meeting".
  • What other documentation must be attached? section: "A copy of the most recent job description" added to list of supporting documentation.
Page 4
  • Removed the glossary.
Page 5
  • Updated process flow.
03.08.2012 AA01 New 
    Title: AA01: Records transmittal list
    When to use: Before sending records/files to Administrative Archives for archiving to describe the records submitted.
01.08.2012 INS04 New 
    Title: INS04: Assets all risk - staff transit insurance
    When to use: When applying for transit insurance for moving a consignment of personal belongings. See the Relocation Policy for more details.
    Note: The form should be attached together with the Inventory for insurance purposes listing the total value of your belongings.
26.07.2012 FHS006 Updated
  • Changed the HREC signature block to page 1
  • Separated the protocol number from the protocol title
  • Added sentence Note: All amendments should include a Synopsis for the amendment (please see notice dated 23 April 2012)   
26.07.2012 FHS006hlp Updated
  • Added two more bullet points to page 1:

             All amendments should include a Synopsis for the amendment (please see notice dated 23 April 2012)

             Researchers can notify the HREC, via a letter of minor modifications to retrospective medical record reviews or clinical audits. Examples could include the wording of the study, title or minor adjustments to the number of patients or duration of the study. It is not necessary to submit an amendment form (FHS006).

  • Corrected and added the e-mail addresses for contacts
26.07.2012 FHS016 Updated
  • Added blocks for approval dates and entry dates
26.07.2012 FHS017 Updated
  • Added blocks for approval dates and entry dates
25.07.2012 FHS002 Updated
  • Changed some names for sign-offs
  • Contact sections added for sponsor's details
24.07.2012
  • HR160
  • HR161
  • HR164
Updated
  • All had last bullet in the Notes on page 1 reworded: Please return the form to the Staff Recruitment & Selection Office, Room 222, Bremner Building, or fax it to (021) 650 5097 has changed to Please return the form to the HR Advisor for your area. Have hyperlinked the HR Advisor wording so it opens the HR Advisors by area list on the HR website Contacts page.
  • Also changed the wording in the Where do I send this form? section to reflect that the form should be sent to the HR Advisor and added hyperlink to the Contacts page.
19.07.2012 HR187 Updated
Page 1
  • In the Repayment Details section: The repayment of the loan, together with interest charged at official interest rates, will take place over a period of six (6) months. changes to The repayment of the loan, with no interest charged, will take place over a period of six (6) months. Applicable fringe benefit tax will apply.
19.07.2012 HR189 Updated
Page 1
  • In the Repayment Details section: The repayment of the loan, together with interest charged at official interest rates, will take place over a period of six (6) months. changes to The repayment of the loan, with no interest charged, will take place over a period of six (6) months. Applicable fringe benefit tax will apply.
19.07.2012 HR186 Updated
Page 2
  • Added in The EMPLOYEE confirms that he/she section with 3 bullet points
  • Section 5 Repayments: changed together with interest charged at official interest rates to no interest charged.
19.07.2012 HR180 Updated
Page 2
  • Changed section heading Applicant declaration to Applicant declaration of understanding of bursary conditions
  • Removed last 2 bullets in above section
  • Added new section Applicant declaration of understanding of potential loan conditions

Page 3

  • In Administrative Clearance section, added fields for Affordability check and Course load check.
  • In Head of Department recommendation section: Fixed missing opening bracket before Head of Department name in line one.
19.07.2012 HR188 Updated
Page 2
  • Added in The EMPLOYEE confirms that he/she section with 3 bullet points
  • Section 5 Repayments: changed together with interest charged at official interest rates to no interest charged.
17.07.2012 HR188 Updated Updated link to funding policy
17.07.2012 HR100a Updated Updated link to fixed term contract policy
17.07.2012 HR107 Updated Updated link to PASS overtime policy
17.07.2012 HR125 Updated Updated link to staff tuition rates
17.07.2012 HR126 Updated Updated link to the private work policy x2 (Notes section on page 1 and help on page 3)
17.07.2012 HR140 Updated
Updated links to the PASS leave policy, academic leave policy and fixed term contract policy (x2 - page 1 and 2)
17.07.2012 HR141 Updated
  • Updated link to study and research leave policy
  • Also added link to forms site as first bullet in Notes section
17.07.2012 HR160 Updated Updated link to academic recruitment policy
17.07.2012 HR161 Updated Updated link to academic recruitment policy x 2 on page 1
17.07.2012 HR164 Updated Updated link to the PASS recruitment policy (payclasses 9 - 13)
17.07.2012 HR173 Updated
  • Updated link to the PASS grievance procedures
  • Added hyperlink to HR website reference at end of form
17.07.2012 HR174 Updated Updated link to academic performance management page
17.07.2012 HR175 Updated Updated link to academic performance management page
17.07.2012 HR176 Updated Updated link to academic probation and confirmation page
17.07.2012 HR180 Updated Updated link to staff learning and development funding policy
17.07.2012 HR186 Updated Updated link to staff learning and development funding policy
17.07.2012 HR187 Updated Updated link to staff learning and development funding policy
17.07.2012 HR189 Updated Updated link to staff learning and development funding policy
17.07.2012 HR200 Updated
  • Updated link to recruitment guidelines
  • Updated 3 links to EE policy, no longer pointing to policy on HR website but rather the version on the UCT website
  • Updated link to HR advisors section of the Contacts page
  • Added hyperlinks to departmental structure and HR website references on help page
17.07.2012 HR203 Updated Updated links to procedures for appointments without advertisement (academic and PASS)
17.07.2012 PPS01 Updated Updated link to PPS overview page and to PPS resource guide on pages 1, 8 and 9 (3 links on this page)
17.07.2012 PPS02 Updated Updated link to PPS resource guide
17.07.2012 HR193 Updated Replaced Visio process flow on last page with graphic
17.07.2012 PG018 Updated
  • Added form entry fields to make the form editable without printing
  • Removed reference to location on local drive
12.07.2012 FM005 Updated Made the following field name changes:
  • 4500 - LIB ELECTRONIC BOOK AND DIGITAL TEXT
  • 2600 - THESIS MATERIALS (INCL DIGITAL)
  • 2150 - IT CONTRACTUAL PAYMENTS (INCL S/WARE & LICENSES)
11.07.2012 HR193 Updated Replaced Visio process flow on last page with graphic
11.07.2012 HR188 Updated
  • In Course details section on page 1, added NQF level field.
  • In Help on pages 4 and 5, added NQF levels table.
11.07.2012 HR186 Updated
  • In Financial assistance section on page 1, added NQF level field.
  • In Help on pages 4 and 5, added NQF levels table.
11.07.2012 HR180 Updated
  • In Course Details section on page 1, added NQF level field.
  • In Help on pages 4 and 5, added NQF levels table
10.07.2012 INS02 Updated Removed the following from the title: on journeys of 90 days or less
08.07.2012 INS03 New  Title:INS03 - Insurance Claim Notification
When to use:
When notifying Insurance Office of an incident that may lead to a possible claim. Refer to: Insurance Claims Guidelines.
06.07.2012 FM040 Updated Replaced the first two paragraphs with the following:
Staff members who receive payments for reimbursements or allowances (such as mileage or S&T) should have a staff vendor number on SAP to facilitate payment directly into their bank account.
UCT staff
Email your name and staff number to Master Data Section, Procurement & Payment Services at fnd-purch@uct.ac.za.
WCG staff
WCG staff MUST use this form to apply for a SAP staff vendor number. Complete the following information and scan the form to fnd-purch@uct.ac.za or fax 021 650 3663. For help filling out this form, see: Overview: Getting a vendor listed on SAP.
Note: It is the responsibility of WCG staff to notify Master Data of any change in their banking details
05.07.2012 HR163 New  Title:HR163 - Selection Committee Executive Directors
When to use: When appointing a selection committee to recruit and fill a vacant Executive Director's post.
05.07.2012 HR166 New  Title:HR166 - Selection Committee Vice Chancellor
When to use: When appointing a selection committee to recruit and fill a vacant Vice Chancellor's post. 
05.07.2012
  • HR100d
  • HR101
  • HR126
  • HR126c
  • HR141
  • HR143
  • HR190
Updated Changed all references to PGWC (Provincial Government of the Western Cape) to WCG (Western Cape Government):
  • HR100d - 6 references
  • HR101 - 1 reference
  • HR126 - 7 references
  • HR126c - 4 references
  • HR141 - 5 references
  • HR143 - 2 references
  • HR190 - 2 references
04.07.2012 HR202 Updated
  • Changed title from Request to commence recruitment process for posts to be advertised to Request to commence a formal recruitment process for posts to be advertised.
  • In the Notes section, changed contact details from Yvonne Macdonald to Joanne Uphill.
  • In the Vacancy section:
    • Added the Length of contract field to the Post sub section.
    • In the Joint medical post field, changed the WCG reference to WCG as WCG (Provincial Government of the Western Cape) has changed its name to WCG (Western Cape Government).
    • Added a question mark at the end of the joint medical post question.
  • Added a help page to the form.
28.06.2012 FM003 Updated Added a number of fields to address changes to the VAT compliance regulations.
28.06.2012 FHS013 Updated
  • Added back sentence In the case of clinical trials, PI’s declaration, CVs and GCP certificates for PI and co-investigators
  • Further minor changes
26.06.2012 INS02 Updated
  • Replaced header Academics and PASS staff with All UCT Employees, accompanying spouses and children traveling on behalf of UCT on journeys of 90 days or less.
  • In section PLEASE NOTE, added Age limit 80.
26.06.2012 FM005 Updated Added new item | | | |--2570 HEALTH SERVICES & SUPPLIES
26.06.2012 HR124 Updated On page 3 the example of a 3 hour paper referred to a payment of R160; this has been changed to R130.
21.06.2012 HR186 and HR188 Updated Added the sentence (including completion box) "This Bursary Agreement thus lapses on <date field> (two years from the date studies completed for this bursary).
20.06.2012 AS005 Updated
  • Changed form title - Asset under construction form
  • Added new section 1.2 AUTHORISED BY FACULTY/PASS FINANCE MANAGER
20.06.2012 HR161 Updated
On page 1, Membership section: WCG/NHLS Rep has changed to WCG/NHLS Rep.
19.06.2012 RI22 Updated Annual update; made a large number of changes.
  • Added Instructions field
  • Created tables for field entries
  • Number of additional changes
19.06.2012 RI24 Updated Annual update; made a large number of changes.
19.06.2012 HS03 Updated Annual update; made a large number of changes.
19.06.2012 HS02 Updated
  • Added fields Student/Staff Number and ID number if non UCT member
19.06.2012 HR191 Updated
  • Added a Position Title field in the For office use section on page 1.
15.06.2012 HR120 Updated
  • Changed Checking question papers to Checking examination question papers.
  • Added new section for Checking marking of coursework essay, including bracketed text regarding it not being for the 30 credit research course and the R75 amount per essay.
  • Added bracketed text (this includes the essays or projects in the 30 credit research course in the honours degree) to Essays or Projects or Reports block.
12.06.2012 MM005 Updated Added new fields For UCT purposes only:
  • Fundholder name and signature
  • Date
  • Invoice date
  • SAP Document No

Other small field changes

12.06.2012 SD002 Updated Under Fund holder (or nominee), changed line to read "I, the undersigned, confirm that this receipt and all its supporting documentation is valid."
12.06.2012 DDB07 Updated
  • Removed the following sentence under External Examiners:

"* Please note: Supervisors must confirm whether or not the prospective external examiner has agreed and will be available to examine."

  • Changed sentence under Examiner's Title and Name to read: "THE EXAMINER HAS BEEN APPROACHED AND HAS AGREED TO BE NOMINATED AS AN EXAMINER:"

12.06.2012 SAP07 Updated
  • Section 1: Added additional lines (including checkboxes) for indicating whether system specification documentation is accompanying the change request.
  • Section 1: Added "(not initials only)" underneath Signature of Business Owner.
08.06.2012 MM022 Updated Added the following fields:
  • Postal code
  • Type of account: Current, Savings, Transmission
06.06.2012 AS004 Updated On page 1, added the following line: Refer to PUR001 for the Disposal of redundant and second hand goods and GEN002 for the Delegated authority policy.
06.06.2012 DDB03 Updated 2012 update/revision. Made numerous changes to the form.
04.06.2012 HR123 Updated
  • On page 1, Notes section - Corrected the honorarium amounts, changed from R500/$100/50 to R5000/$500. Also changed the address where forms should be sent from Deputy Registrar's Office in Kramer Building to Examinations Office in Masingene Building.
  • On Page 1, Claim details section - Changed the fund and cost centre details from 302001 / REG1012 to 004791 / REG1018removed "(For subsistence above SARS' limit)"
  • On Page 2: Where do I send this form? section - Changed Deputy Registrar's Office to Examinations Office.
04.06.2012 AS001 Updated Changed line in header to read "Refer to AST001 for asset policy details, PPP02 for Threshold values for purchasing & GEN002 for the Delegated authority policy."
31.05.2012 ACA05hlp Updated 2012 update/revision. Made numerous changes to the form.
31.05.2012 ACA05 Updated 2012 update/revision. Made numerous changes to the form.
30.05.2012 MM022 New  Title:MM022 - SAP student vendor application
When to use: Used when a student needs to be loaded as a vendor on SAP to facilitate payment into their bank account; i.e. when the student will require a disbursements or payment that would not be deemed as a salary.
30.05.2012 FM032 Updated
  • On page 1, removed "(For subsistence above SARS' limit)"
  • In Section E ADVANCE, removed "(For subsistence above SARS' limit)"
  • In Section E, table, next to Subsistence & Travel, added "(above SARS limit)"
30.05.2012 HR100a Updated
  • Removed equity question (Please indicate, specifically, how this appointment assists....) from the Details of recommended appointment section.
  • Changed approval section by removing equity targets questions, adding lines for VC/DVC and Executive Director HR including references to post-retirement appoints and appointments without advertisement.
  • Help page: Where do I send this form? section - in the third bullet the reference to equity targets was removed.
30.05.2012 HR100c Updated
  • Removed equity question (Does this appointment assist with equity targets....) from the Details of recommended appointment section.
28.05.2012 HR124 Updated
  • On Page 1 - Notes section: Changed address from Room 5.07, Student Administration Building to Room 5.07, Level 5, Masingene Building.
  • On Page 3 - When do I complete this form? section: Updated the rates in the example and the table.
24.05.2012 HR193 Updated 2012 update/revision. Made numerous changes to the form.
24.05.2012 ACA13 New Title:ACA13 - Backdating a course enrolment date in PeopleSoft
When to use: Use this form to apply for backdating of the enrolment date/s of courses in the PeopleSoft system.
21.05.2012 INS02 Updated
  • In the last bullet point of "PLEASE NOTE" section, replaced "traveled" with "travelled"
  • In the "Overseas travel details" section, added field "Does the embassy require a letter for your visa application? Yes/No.
  • In the "Complete this form and return to:" section, added e-mail address: "Debbie.Erasmus@uct.ac.za".
15.05.2012 HR201 Updated On page 2, changed the note under Declarations from "Note: The above information will be treated in the strictest confidence. Criminal checks are conducted for all successful candidates, with their prior permission" to "Note: The above information will be treated in the strictest confidence. Criminal checks (via a fingerprint process) are conducted for all successful candidates, with their prior permission".
09.05.2012 HR102 Updated In the Work permit field, changed the text in brackets from (if yes, please specify the duration) to (if yes, please provide a copy of your current permit with your application.)
07.05.2012 FM006 Updated Added a number of new fields to the ledger accounts hierarchy.
07.05.2012 FM005 Updated Added a number of new fields to reflect changes to the general ledger accounts.
26.04.2012 HR201 Updated In Three referee names and contact details section, added sentence "(These referees may be contacted directly by UCT at any stage of the selection process)."
19.04.2012 HR201 Updated Added the heading Declarations (To be completed by all applicants) towards the bottom of page 2.
19.04.2012 HR100c Updated
  • In the Approval of Recommendation and Approval of Appointment sections (bottom of page 1 and page 2), changed the wording under VC/DVC from if appointment is at Professor or Associate Professor level to if appointment is at Professor, Associate Professor or PC13 peromnes 4/5 level.
  • In the DVC/Exec Director HR row, changed the wording from if appointment without advertisement only to if appointment without advertisement.
18.04.2012 HR151 Updated On page 3, point 2 b) ii) removed the following wording: including a party to a customary union according to Black law and custom or to a union recognized as a marriage under the tenets of any Asian religion.
10.04.2012 FHS019 New Title:FHS019 - Final Report
When to use:
When you need to close a study.

Record Reviews/Audits/Collection of Biological Specimens/Repositories/Databases/Registries

10.04.2012 FHS017 Updated
  • Added new HREC office use only field.
  • Added field Principal investigator to complete the following
  • Removed Instructions field.
  • Updated a number of fields.
16.04.2012 FHS016hlp Updated
  • Minor wording changes
  • Links to forms FHS016 and FHS017 added
16.04.2012 FHS016 Updated
  • Added new HREC office use only field.
  • Added field Principal investigator to complete the following
  • Removed Instructions field.
  • Updated a number of fields.
16.04.2012 FHS014 Updated Changed line in Instructions to read The HREC will not accept any research proposal that does not have a local PI-generated synopsis. The degree of detail in a synopsis will depend on the nature and complexity of the study.
16.04.2012 FHS013hlp Updated
  • Changed details in Instructions
  • Rearranged and rewrote much of the body content
16.04.2012 FHS013 Updated
  • Added new HREC office use only field.
  • Added field Principal investigator to complete the following
  • Removed Instructions field.
  • Updated a number of fields.
16.04.2012 FHS012 Updated
  • Added new HREC office use only field.
  • Added field Principal investigator to complete the following
  • Removed Instructions field.
  • Updated a number of fields.
16.04.2012 FHS011 Updated
  • Added new HREC office use only field.
  • Added field Principal investigator to complete the following
  • Removed Instructions field.
  • Updated a number of fields.
16.04.2012 FHS010 Updated
  • Added new HREC office use only field.
  • Added field Principal investigator to complete the following
  • Removed Instructions field.
  • Updated a number of fields.
16.04.2012 FHS009 Updated
  • Added new HREC office use only field.
  • Added field Principal investigator to complete the following
  • Removed Instructions field.
  • Updated a number of fields.
16.04.2012 FHS008 Updated
  • Added new HREC office use only field.
  • Removed Instructions field.
  • Updated a number of fields.
16.04.2012 FHS007 Updated
  • Added new HREC office use only field.
  • Removed Instructions field.
  • Updated a number of fields.
13.04.2012 CMD01 New Title:CMD01 - Application to host an academic event at UCT.
When to use: Use this form to apply to host an academic event - i.e. a conference, congress, seminar, symposium or workshop.
10.04.2012 BAS03 Updated Changed address of Access Control Admin office to Basement, Robert Leslie Social Science Building, Upper Campus.
10.04.2012 HR100c Updated In the Approval of Recommendation section on Page 1 and the Approval of Appointment section on Page 2, changed the bracketed text under VC/DVC from (if appointment is professorial) to (if appointment is at Professor or Associate Professor level).
04.04.2012 HR201 Updated
  • Added phrase (please indicate name of media or website) to the Where did you see this vacancy.
  • New standard for field text in brackets - no longer italicized, instead reduced font size one level.
02.04.2012 PG009 Updated A number of changes including:
  • New conditions of eligibility.
  • New nominations and selection criteria.
02.04.2012 PG010 Updated
  • Updated look and feel of the tables.
  • Added lines for filling in rather than blank fields.
02.04.2012 PG011 Updated
  • Added entry fields for typing.
  • Changed date of submission.
  • Added date field to signature.
30.03.2012 HR100b Updated Payment details section:
  • Added a field for Levies for T1 Monthly amounts.
27.03.2012 HR123 Updated Claims details section:
  • Changed Total Amount to R5000 and $500 from R500 and $100 respectively. References to pounds and other amounts have been removed.

When do I complete this form? Section:

  • Updated amounts to match page 1 and removed reference to pounds.
20.03.2012 SAP07 Updated Several significant changes including:
  • Removed shaded fields from tables.
  • Simplified table layout for ease of use.
  • Created different tables for individual testers.
  • Simplified signoff fields.
14.03.2012 HS03 Updated Several changes including:
  • Changed contact details where appropriate.
  • Changed some wording and added phrase *The training sessions are not catered events; please arrange your own meals. Only tea/coffee will be served.
  • Added course cost full names.
  • Updated confirmation line to "I confirm that I will attend the above course(s), during the specified times, as indicated by myself. I am aware of the applying conditions and will arrange for an alternate training candidate to attend in my place if I cannot attend the training.."
14.03.2012 HR108 Updated
  • Removed the Position column.
  • Added two news columns, Hours and Hourly rate.
  • Added "Real Internal Order" to both Cost Centre columns.
  • Removed the word "number" from the first Fund column to match the second Fund column.
  • Added two extra entry lines to table
07.03.2012 FM049 Updated
  • Changed S&T allowance maximum daily rates to R303.00 and R93.00 respectively.
  • Changed mileage rate to R3.16 per km, with effect from 1 March 2012.
07.03.2012 FM033 Updated
  • Changed S&T allowance maximum daily rates to R303.00 and R93.00 respectively.
  • Changed mileage rate to R3.16 per km, with effect from 1 March 2012.
07.03.2012 FM032 Updated
  • Changed Section B ALLOWANCE maximum rates to R93.00 and R303 respectively.
07.03.2012 FM030 Updated
  • Changed mileage rate to R3.16 for cars and R2.21 for motorcycles.
  • Changed effective date to 1 March 2012.
02.03.2012 HR100b Updated Fixed a formatting issue whereby some users were seeing a different paragraph spacing.
02.03.2012 HR202 Updated
  • In the Vacancy section, added a new field If resignation or retirement, indicate name of staff member
  • In the Advertising section, expanded the Funding for advertising field to include selection of GOB, Research, External or Donor
02.03.2012 Overseas Travel - benefits Updated
  • Added the column Excess
  • Changed the field numbers and hierarchy
  • Added a new section Declaration by insured
27.02.2012 HR168 New Checklist for EE representatives, who have attended the UCT Recruitment and Employment Equity training, and who are enlisted by faculties and departments to serve as EE representatives on selection committees.
23.02.2012 INS02 Updated Replaced the Schedule of benefits - Annual corporate travel policy document with the Overseas travel - Benefits document" and updated links.
23.02.2012 FM006 Updated On page 2, in |--SALES-REV Sales Revenue section, added -735 RENT RECEIVED VAR commitment item
21.02.2012 FM041 Updated Edited second bullet point in Notes section.
16.02.2012 HR120 Updated On the help page, updated rates for College of Music/School of Dance adding per full day and per hour rates.
16.02.2012 HR200 Updated
  • Replaced the word "requestor" with "requester" in two places.
  • In the Post details section, changed Contract type from "permanent/contract" to "T1/T2/PE".
16.02.2012 FM014 spreadsheet Updated Text of third row changed to include "Doc".
16.02.2012 FM041 Updated Added requirement for an Executive Director HR signature required if a UCT staff tuition fee applies.
15.02.2012 C0107 Updated In section B, replaced "To be completed by Faculty or Support Department Management Accountant", with "To be completed by Faculty/PASS Finance Manager or duly designated Finance officer, and e-mailed to fnd-finance@uct.ac.za".
15.02.2012 R&I09 Updated Significant changes throughout in wording and layout. New version uploaded.
14.02.2012 FM033 Updated
  • Page 2:
    • Moved authorisations from Section D to new Section E.
    • In section D, added a note about EFT deposits.
14.02.2012 FM040 Updated Corrected the link to the help topic.
14.02.2012 R&I13, R&I14, R&I18, R&I24 Updated
  • R&I13, R&I14 and R&I24:
    • All Dates: Updated to reflect 2012 dates.
    • More information available from: Removed "Colleen Windvogel" and her contact details. 
    • Submit application to: Changed addressee from "Administrative Officer" to "Manager". 
  • R&I18: Dates updated to reflect 2012 dates.
14.02.2012 HR105 Updated Fixed form spacing
10.02.2012 HR150 Updated
  • In the Investment Choice section changed the sentence "Only applicable to members 5 years from normal retirement age" to "All contributions will be invested in Portfolio C until the member reaches age 60, when the funds will be transferred proportionally to Portfolio A over a period of 5 years."
01.02.2012 HR125 Updated
  • In Student Details section renamed Year of registration field to Year of application for staff tuition rate.
  • In the Authority for rates section section, changed the HR Officer reference to HR Advisor.
  • In the Where do I send this form? section, changed the two HR Officer references to HR Advisor.
31.01.2012 TA02 Updated TA02: In top table, removed annual fees row.
25.01.2012 BAS03 Updated Page 2, Access required to... section: Removed the row including "For third parties using laptops only – IP Required? *" and "If IP required, enter MAC address (if known)" .
Note:
The MAC address is no longer required to register laptops on the UCT network.
20.01.2012 TA01, TA02 Updated
  • TA01 and TA02:
    • In the Instructions section, edited office hours to reflect 08h30 - 15h30.
    • In top table, added annual fees row .
    • Edited For Office Use Only section. 
    • In the Personal Details section, replaced Local Residence Address with Work Address.
20.01.2012 HR150 Updated
  • Page 1:
    • Notes section: Changed HR Officer to HR Advisor in the third bullet point note
    • Investment choice section:
      • Edited the wording around how long to invest the choice and replaced the old wording with: "I request that my retirement funding be invested as follows from now until I request the UCTRF to change my choice at an investment switching opportunity."
      • Question 1: Added Only applicable to members 5 years from normal retirement age; and updated page references for the investment guide.
      • Question 2: Updated page references and changed UCT in first column to UCTRF.
  • Page 2:
    • Changed UCTRF Eligibility for T2 staff to match that of permanent and T3.
    • Updated page reference for the investment guide under Investment choice information
    • Where do I send this form? section: Changed HR Officer to HR Advisor and removed Retirement Office reference.
18.01.2012 R&I11, R&I16, R&I18, R&I26 Updated
  • R&I11: Dates updated to reflect 2012 dates.
  • R&I16:
    • All Dates: Updated to reflect 2012 dates.
    • Purpose: In the last bullet point, replaced last part of the second sentence "or a part of any grant that may be awarded" with "funds that may be awarded".
    • Eligibility: Removed "T3 contract appointees on academic conditions of service".
    • More information available from: Removed "Colleen Windvogel" and her contact details. 
    • Submit application to: Changed addressee from "Administrative Officer" to "Manager". 
  • R&I18: Dates updated to reflect 2012 dates.
  • R&I26:
    • Page 1:
      • All Dates: Updated to reflect 2012 dates.
      • Eligibility: Removed "T3".
      • More information available from: Removed "Colleen Windvogel" and her contact details. 
      • "Submit application to:" replaced with "Submit electronic application to:" and the addressee is: charmaine.mcbride@uct.ac.za
    • Page 2: Applicant particulars: Removed "T3" from Permanent / Contract field.
    • Page 3:
      • Conference budget: Removed "(inclusive of accommodation)"
      • Subsistence rates:
        Local:
        Removed "(including accommodation)" and
        International:
        Removed "(includes accommodation)"
17.01.2012 R&I09 Updated Page 3: Added a note to the Agreement section: "Note: It is the responsibility of the author to settle costs with the publisher, as awards are transferred directly into research funds."
13.01.2012 HR200 Updated Page 2: Made changes to Recruitment advertising media deadlines table.
11.01.2012 HR150 Updated
  • Page 1, Investment choice section: Removed the line below Shari'ah referring to April 2010.
  • Page 2:
    • Investment choice information section: Removed the note referring to portfolio D and it's availability as well as the information regarding completing 2 forms.
    • What other forms do I need to complete section: Added hyperlinks to HR151 and HR155.
09.01.2012 PG001, PG002 Updated Updated formatting and notes in both forms.

2011

Date Form name Change Description of change / Details of new form
22.12.2011 PG021 New Title: PG021 - Clearance for Registration
When to use: Used for clearance at registration
15.12.2011 Nedbank Application form Updated Replaced Sandra Williams with Natalie Pitcher (the new Purchasing Card Administrator) and updated other details.
07.12.2011 SAP03 Updated Replaced Carmelita Raizenberg with Abu Adams on page 2.
07.12.2011 HR204 Updated Removed the line requesting driver's license information as it is no longer needed.
01.12.2011 PG009, PG010, PG011 Updated Note: These forms are no longer active for 2011, the forms for 2012 will be up in January 2012.  
23.11.2011 PG015, PG016 Updated
  • Expanded Note section.
  • Edited check list in section 2.
  • Added a note regarding instalments and retainer.
  • Various small edits and formatting updates to the forms.
23.11.2011 PG023 New Title: PG023 - Notification of Termination of Fellowship & Tenure
When to use: Used by Postdoctoral Fellows to notify PGC & FO of their termination of fellowship & tenure when leaving UCT
23.11.2011 PG014 Updated
  • Replaced Note section with expanded Important notes for principal investigator/HOD.
  • Reordered and edited check list in section 2.
  • Added a note regarding instalments and retainer.
  • Various small edits and formatting updates to the form.
23.11.2011 DDB07 Updated In External Examiners section, added following note: "Supervisors must confirm whether or not the prospective external examiner has agreed and will be available to examine."
17.11.2011 HR152 Updated
  • Form title changed from UCTRF Additional Contributions to UCTRF Additional Voluntary Contributions.
  • Edited and expanded the Notes section.
  • Changed formatting of form (e.g. narrower margins, different paragraph spacing etc).
  • Old Contributions section now split into Section A (increase pensionable service) and Section B (increase UCTRF savings).
  • Added and savings to heading of Section B
  • Reworded first sentence on help page, changed "as a result of a change in your contract" to "as a result of a contract change".
  • Added Definitions to the help page.
15.11.2011 HR194 New This new form is for applicants who are requesting to access UCT staff for the purpose of research and must be submitted with a copy of the applicant's research proposal as well as Ethics Committee approval.
14.11.2011 EBE04 Updated Completely updated the form: Edited formatting and added headings for consistency as well as changing some of the fields.
11.11.2011 MM014 Updated
  • In section B:
    • Changed the Temporary change field descriptors to Start date and Close date.
    • Changed the Permanent change field descriptor to Start date.
    • Reinstated the Fund field.
  • In section D:
    • Changed the Cash withdrawal required field descriptors to Start date and Close date.
11.11.2011 HR174, HR175 Updated
  • HR174: Second note - replaced performance leadership with performance planning, performance reviews and staff development (academic staff) to match the title of the updated web page.
  • HR175:
    • Second note - replaced performance leadership with performance planning, performance reviews and staff development (academic staff) to match the title of the updated web page.
    • Third note - removed this as web page no longer exists
04.11.2011 HR202 Updated
  • In the Vacancy section, changed Funding to Funding for post.
  • In the Advertising section:
    • Added a line for Funding for advertising.
    • Moved 3 lines from Vacancy section: Draft advertisement line, Yes/No/Comment line and the Applicable salary ranges line.
    • Changed RFJ to SASP.
04.11.2011 FM041 Updated This form used to only cover the UCT cell phone agreement, however, it has been changed to combine all the requests for exception to Finance policies into one form to make the process easier, i.e. this combined exception form is attached to the relevant payment form, and is more formal than an email from the Executive Director of Finance.

This form now must accompany requests for the following:

  • ADSL/3G usage;
  • UCT Parking disc paid from a UCT fund;
  • UCT cell phone contract;
  • Cell phone allowance > limit;
  • Gift vouchers > R500
02.11.2011 INS02 Updated Added the following point in the Please note section:  "A premium of R 15.00 per day travelled will be charged for all students travelling on UCT business."
01.11.2011 MM014 Updated Changed the e-mail address to which the completed MM014 form must be submitted, it is now: fnd-pcard@uct.ac.za.
31.10.2011 HR180, HR186, HR187, HR188 and HR189 Updated Across all 5 forms, the word "death" has been added to the following phrase: for reasons other than death, retrenchment or ill-health incapacity .
31.10.2011 HR184 and HR185a Removed
  • HR184: Removed as the SEA programme has been replaced by the Staff Learning and Development Funding policy. See: http://hr.uct.ac.za/humdev/dev_opp.php
  • HR185a: Removed as Khuluma workshops are no longer held.
26.10.2011 HR203 Update Replaced the 2 eligibility reasons with 5 new reasons. The Checklist section moved to page 2 as a result of this change.
20.10.2011 PPS01, PPS02 Update
  • PPS01: Page 6: Removed percentages line from Recommended performance rating table.
  • PPS02:
    • Page 1: Removed of percentages line from below Exceeds 1 and Exceeds 2 awards.
    • Page 2: Added extra sign-off block for the Consistency Check Meeting
05.10.2011 INS02 Update Added student number, fund number and cost centre fields to the INS02 form and added two sub headings separating the traveller details from the journey/travel details.
05.10.2011 FM014 Update Removed 6 lines from the form and added a note instructing staff to complete the FM014 spreadsheet if they are requesting a journal of more than 6 lines. Removed help topic FM014HLP as it was considered unnecessary and out of date.
05.10.2011 FM014spreadsheet New The FM014 spreadsheet is to be used when requesting a journal passed of more than 6 lines.
30.09.2011 PPS02 New PPS02 - Motivation for ‘exceeds’ award to PASS staff form has been added, which is used when a PASS staff member is rated ‘A’, during the final formal review as part of the Personal Performance System (PPS) and either the PASS staff member and/or their line manager and/or their peer wish to motivate for them to be awarded an ‘Exceeds 1’ or ‘ Exceeds 2’ award..
30.09.2011 PPS01 Update The PPS01 form has been completely revised and updated.
26.09.2011 ACA10 Update Changed address details to Student Admin Building, Room 5.15.
09.09.2011 HR120 Update Changed payment amounts on the help page (page 3):
  •  Undergraduate:
    • R200 per undergraduate paper to R285.00
    • R1.00 per script (2-hour written) to R4.00
    • R2.00 per script (3-hour written) to R5.00
    • R3.00 per script (4-hour written) to R7.00
  • Undergraduate oral or practical examinations
    • R200.00 per day to R700
    • R100.00 per half day to R400.00
    • R30.00 per hour to R100.00
  • Postgraduate
    • R200.00 per final postgraduate paper to R285.00
    • R200.00 per essay to R250.00
    • R200.00 per postgraduate diploma in law to R250.00
    • R200.00 per MBA research report to R250.00
08.09.2011 HR100a, HR144, HR160, HR164, HR201 Update
  • HR100a: In the Details of recommended candidate section, split the Credit/Criminal Checks field into two separate fields.
  • HR144: In the Costs section, added a line for Discovery Vitality. On the help page hyperlinked the reference to HR140.
  • HR160 and HR164: In the Membership section, Other Members reduced from four lines to two lines.
  • HR201:
    • Changed recruitment agency wording from If currently temporarily employed at UCT, please specify whether employed through an agency? to Are you currently registered with a recruitment agency?
    • Changed any Y or N to Yes or No.
06.09.2011 HR100a Update In the Appointment Details section, removed independent contractor from the Conditions of Service field.
01.09.2011 HS02 Update
  • Name changed from Accident to Incident Report
  •  In the section A in part 8. Effect on Person a new row was added with options for: Headache, Dizziness, Faint/Syncope, Pain, Short of Breath.
26.08.2011 ACA01 Update
  • In section 1: Edited field names, providing examples for clarity.
  • In section 2: Changed PDEV option to Full Year.
  • In section 6: Provided examples for Course component for fees field.
26.08.2011 HR201 Update
  • Moved declarations (e.g. criminal charges) at bottom of page 1 to page 2.
  • Moved Three referee names and contact details section from page 2 to page 1.
26.08.2011 MM014, MM019, SAP01 Update
  • MM014: In section B, added a Fund field; in section D, added Yes/No fields and moved card holder statement and signature fields to section E; in section E, edited authorisation statements.
  • MM019: Edited cardholder details to match purchasing card application form, MM003.
  • SAP01: Added link to MM003 - Purchasing card application form.
19.08.2011 HR201 Update Edited sentence at the bottom of page 2, to say: "Candidates invited for interview will be asked to bring along their signed hard copy of this form".
19.08.2011 HR126c Update Added an extra bullet to the Applicant Acknowledgement on Page 2 "I accept that this declaration is subject to audit".
16.08.2011 HR126, HR126a, HR126b, HR126c New
  • HR126 - Private Work Application (For joint clinical staff on UCT conditions of service)
    Note:
    Before completing this form, please read the UCT Private work policy
    (http://hr.uct.ac.za/conditions/joint_privwork_1104.php) and the HR126 form help on page 3.
  • The following forms are attachments to HR126:
    • HR126a - Private Work – Central Hospital Work Plan
    • HR126b - Private Work – Regional / District Hospital / Services Work Plan
    • HR126c - Private Work – Income Declaration
15.08.2011 HR101 Update Personal details section
- Changed the Nickname field to Known as and referenced the creation of the e-mail address.
- Changed the date field associated with marital status from If status changing, date of change to Date of marriage / Date of change of marital status.
10.08.2011 HR100a Update Appointment Details section: Rephrased note to: If UCT is no longer the staff member’s sole employer they MUST complete the relevant section on the Personal details form (HR101).
03.08.2011 FM049, FM050 Update
  • FM049:
    • Corrected GL numbers: Mileage and Accommodation
    • Add GL name and number: Travel Ancillary Costs
    • Removed GL name and number: Parking
    • Added section title: Final check & sign off by faculty/pass finance manager:
  • FM050:
    • Added section title: Final check & sign off by faculty/pass finance manager:
29.07.2011 HR100a Update
Section Change
Details of recommended candidate
  • Race field has been moved up a line.
  • Gender and Nationality fields were moved to the left into the gap.
Details of recommended appointment
  • Removed WCG from the Type of contract options as this now applies to form HR100d.
  • Added new section If T1 or T2 contract, reason for appointment to align with fixed term contract appointment policy.
Appointment details
  • Added note about sole employer.
  • Added new field (If PT academic) Rate per Hour.
  • Added note about appointment letters.
Payment details
  • In For appointment of less than one year sub-section, added new field Total amount for contract.
When do I submit this form?
  • Last bullet point, changed submission date to ten days before employee's start date.
What other forms do I need to complete?
  • Re-worded second half of first bullet to clarify when HR101 should be completed.
  • Deleted Note at bottom of page.
  • Added hyperlinks to HR101 and UCT forms website.
28.07.2011 HR100c Update In the Approval of recommendation by delegated authorities section, removed the line requiring the VC to sign if appointment is at payclass 13.
28.07.2011 HR200 Update
  • In the Advertising placements section, added (staff only) to UCT Internal Vacancies web page field.
  • In the Advertisement section, added the request for the job description to be provided.
27.07.2011 FM005 Update Added new GL account: 1795 - POST GRAD BURSARIES - INT FEES
27.07.2011 HR122 Update Changed the wording under Tax reference number field to refer to If you are a resident in South Africa.
21.07.2011 MM003 Update Added "work permit" to the note in the Card holder details section, i.e. Note: Non-SA citizens must attach a copy of their passport and work permit.
19.07.2011 MM003 New Form for applying for a UCT purchasing card.
Note:
  • This form has previously only been available directly from the Purchasing Card Administration office.
  • This form must be completed with the Nedbank application form (opens in a new window).
08.07.2011 HR144 Update In the Account settlement method section:
  • Moved tick options up onto one line and changed order slightly so that electronic transfer is third option.
  • Added a note about banking details which were added below.
  • Added the Reference field.
08.07.2011 HR121 Update
  • Re-worded the second note at top of page 1.
  • Removed the third note referencing who should complete which section.
  • In section A, B and C, added who should complete.
  • In section C, removed reference to pounds as payments are no longer paid in pounds and removed the pound column below.
  • Help pages: In section When do I complete this form?, removed reference to pounds.
08.07.2011 HR120 Update Changed the wording under Tax reference number field to refer to If you are a resident in South Africa.
04.07.2011 AS005 Update Added Asset Class field and number; in Section 1, removed standard asset descriptions; removed Section 3.
23.06.2011 DDB04 Update Edited the IMPORTANT notes section:
  • the citation details have been expanded, and
  • a mini citation requirement has been added with details.
24.06.2011 HR123 Update
  • Added "transmission" to Type of Account to match other forms.
  • Added Tax reference number field and associated notes (due to SARS requirements).
24.06.2011 HR122 Update
  • Added Name of Account Holder to match other forms.
24.06.2011 HR121 Update
  • Swapped order of Name of Bank and Name of Account Holder to match other forms.
24.06.2011 HR120, HR121, HR122, HR124 Update
  • Removed Asian option from Ethnic origin fields.
  • Added Tax reference number field and associated notes (due to SARS requirements)
24.06.2011 HR101 Update On page 1:
  • Combined Bank details and Tax details sections into a single new section entitled Pay information
  • Added Tax reference number field and associated notes (due to SARS requirements).
  • Address details section: Split Street number and name into two fields: House number and Street name. Moved Suburb onto new line.
  • At bottom of page, removed two signature lines.

On page 2:

  • Contact Details section renamed to Personal contact details.
  • Employee signature line re-worded "above information" changed to "all information on this form".
  • HOD signature line re-worded "the PD form" changed to "this form".
  • Added "All SARS requirements checked?" to the office use section at the bottom of the page.
24.06.2011 HR145 Update Removed the section Responsibility for handing over exit questionnaire (HR146) as HR146 has been replaced by the Vula exit questionnaire.
23.06.2011 HR145 Update Removed the section Responsibility for handing over exit questionnaire (HR146) as HR146 has been replaced by the Vula exit questionnaire.
23.06.2011 DDB03, DDB04, DDB05, DDB07 Update Updated physical address as department has moved to Student Administration Building.
15.06.2011 R&I13, R&I14, R&I24 Update Subsistence rates were updated in R&I13 and R&I14, and for all three forms the word "incomplete" was added to the statement at the end of Section One.
15.06.2011 SAP01, SAP02, SAP03, SAP04, SAP08 Update Replaced sap@uct.ac.za with icts-systemsaccess@uct.ac.za.
15.06.2011 HR145 Update Replaced SLS Team with Systems Access and replaced sap@uct.ac.za with icts-systemsaccess@uct.ac.za.
15.06.2011 HR140 Update Removed the Position field and added Line Manager to the Head of Department field.
07.06.2011 SAP04 Update Edited name of team, previously known as SLS and now Systems Access.
07.06.2011 R&I09 Update Edited name of person to contact for more information and to whom the form should be submitted, now Ronel August.
02.06.2011 HR100d New Edited notes in new form stating that this form should be accompanied by a NHLS / WCG letter of appointment.
31.05.2011 HR120, HR121, HR124 Update Updated address in the Notes section
31.05.2011 HR101 Update
In the Bank Details and Tax Details sections, added If you are a WCG/NHLS joint staff member, please do not complete this section
31.05.2011 HR100d New New form to be used when appointing all UCT/NHLS and UCT/WCG staff on NHLS and WCG conditions of service
31.05.2011 HR100a Update
  • In the Appointment details section - Conditions of Service: Added Apprentice/Learnership and removed WCG.
  • In the Appointment details section: Removed WCG lines at the bottom of the section.
  • In the Completing an Appointment form section - When do I complete this form?: Removed WCG from the list of contracts.
31.05.2011 SAP03 Update
  • Changed Systems Liaison Services to Systems Access
  • Changed ACS Technical Communications to Systems Division Technical Writing
  • Changed Team Leader - SAP Support to SAP Support
  • Changed HOD - ACS to Director - Systems Division
  • Changed Carl Williams to Tina Charles
31.05.2011 SAP02 Update Changed Systems Liaison Services to Systems Access
31.05.2011 SAP01 Update Changed Systems Liaison Services to Systems Access
26.05.2011 RI16 Update Updated deadline dates
26.05.2011 RI08 Update Updated deadline dates
23.05.2011 HR204 New This form is used by all applicants applying for Senior Executive Staff  vacancies at UCT, i.e. Vice-Chancellor, Deputy Vice-Chancellor, Dean & Executive Director levels
20.05.2011 MM014 Updated Updated and renamed to PCard credit limit and travel change request form
20.05.2011 FM046 Removed This form has been removed, please use MM014
20.05.2011 HR203 Update In the Candidate and appointment information section, added Title
20.05.2011 SAP08 Update Added Evaluation Information section
19.05.2011 HR203 Update In the Candidate and appointment information section, added Payclass/level
17.05.2011 HR175 Update
In the Performance Assessment section:
  • In the Recognition of Excellence field, removed Rate for Job and added Professors
  • Added Merit Award (Lecturer, Senior Lecturer, Associate Professor)
05.05.2011 BAS08 Update
  • Added Role and reason for visit section
  • Updated address for Access Control to Room 1.09 PD Hahn Building, Chemistry Mall, Upper Campus
03.05.2011 BAS03hlp Update Updated address for Access Control to Room 1.09 PD Hahn Building, Chemistry Mall, Upper Campus
03.05.2011 ACA04 Update In the Instructions section, updated address to: Polela Mhlawuli, Room 5.15, Student Admin Building, Middle Campus, UCT, Rondebosch, 7701
20.04.2011 SAP06 Update Changed ACS to Systems Division
20.04.2011 BAS09 Update Changed Systems Liaison Services to Systems Access
20.04.2011 BAS06 Update Changed Systems Liaison Services to Systems Access
20.04.2011 ACA04 Update Changed ACS to Systems Division
18.04.2011 BAS03 Update Updated address for Access Control to Room 1.09 PD Hahn Building, Chemistry Mall, Upper Campus
12.04.2011 ACA11 Update
  • In the Course Title section, added field for OEE Dynamic Rate Rule
  • In the Course Fee Data section, amended Course Price options
11.04.2011 HR140 Update Updated
06.04.2011 HR140 Update
  • Made minor text formatting changes
  • In the Family Responsibility leave section: Added section for death of a family member and re-worded the note below to match wording of other notes on form.
  • In the Unpaid leave section: Moved comment down a line so it fits under heading as in rest of form.
  • In the Authority for leave section: Removed Contact address/number while on leave as it is not used.
  • In the When do I complete this form section, re-ordered list of leave types to match order on page 1 of form, added AWOL.
  • In the What other forms do I need to complete section, re-ordered leave types to match order on page 1 of form, updated Paternity leave supporting documentation to only mention a registration of birth certificate.
06.04.2011 HR193 New New form to use when internal training providers, Deans, Executive Directors, Heads or others make application to the Staff Development Committee for learning and development funding from the Skills Development Levy refund during the annual application exercise.
06.04.2011 HR122 Update
  • Removed reference to Heritage
  • Made minor text formatting changes
24.03.2011 HR167 Update
  • In the Constituency section, removed chosen from a panel of 4 from the third cell
  • Added grey shading to show there are no initial nominations.
24.03.2011 INS02 Update
  • In the Please note section, inserted a new bullet point You will receive a new card when the current policy changes.
  • Moved the E-mail address field lower on the page
17.03.2011 HR167 Update Updated
17.03.2011 HR140 Update Updated throughout to accommodate the new family responsibility leave policy.
11.03.2011 HR167 New New form to use when appointing a selection committee to recruit and fill a vacant Deputy Vice-Chancellor's post
11.03.2011 HR190 Update
  • In the Notes section, removed the first bullet point.
  • In the Organisational data section, changed Faculty or department (organisational unit) to Faculty or PASS department and created new Organisational unit field.
  • In the Authority section, removed the HR Advisor line.
08.03.2011 FHS002 Update Updated
07.03.2011 FM053 New New form to use when you need to change the petty cash custodian
07.03.2011 FM049, FM033 Update
  • Changed SARS maximum daily rate to R88.00 for incidental costs only
  • Changed SARS maximum daily rate to R286.00 for meals and incidentals
  • Changed Rate per KM to R3.05
07.03.2011 FM034, FM047, FM048 Update Updated in line with the petty cash policy (PAY003).
07.03.2011 FM032 Update
  • Changed MAXIMUM daily rate to R88.00 for incidental costs only
  • Changed MAXIMUM daily rate to R286.00 for meals and incidentals
07.03.2011 FM030 Update Changed Rates per km to R3.05 for Motor vehicles (all types) and R2.14 for Motor cycles.
04.03.2011 HR201 Update
  • Added new fields for Driver's licence and If yes, licence code
  • In the Academic posts section, changed If the post is advertised at more than one level, please specify the level at which you are applying (e.g. Senior Lecturer) to If the post is advertised at more than one level, please specify the level/s at which you are applying.
04.03.2011 HR190 Update
  • In the Staff category required section, changed JMS to NHLS and removed All staff categories
  • In the Organisational data section, changed Joint Medical Staff indicator to Joint Staff indicator (WCG or NHLS), added Job (rank)
  • Removed HEMIS data section
  • In the Authority section, changed HR Officer to HR Advisor
04.03.2011 FHS003 Update Updated
01.03.2011 INS02 Update
  • Separated Name field into First Name(s) and Surname fields.
  • Added Identity (ID) Number field.
01.03.2011 HR180 Update
In the Applicant Declaration section, added form number HR186.
01.03.2011 HR100c Update Added Recruitment Advisor tracking block.
28.02.2011 DDB09 Update Updated
24.02.2011 HR100a Update
  • In the Conditions of service section, removed Academic Preclinical, changed Senior PASS from > 13 to PC 13 as there are no longer any pay classes above 13.
  • In the Payment details section, created division between appointments of one year or more and appointments of less than one year, rephrased the bonus question.
  • In the Approval of appointment detail and funding by delegated authorities section, changed HR Officer to HR Advisor.
  • In the When do I complete this form? section, added T1 and T2 to first bullet point, added temporary contracts (T1) in pay class 9 or above bullet point and academic T1 contracts bullet point.
  • In the Where do I send this form? section, changed HR Officer to HR Advisor.
  • In the When do I submit this form? section, removed reference to T3.
23.02.2011 HR203 New New form to use when requesting the Staff Recruitment Office to commence a selection committee process for filling a vacancy without advertisement.
23.02.2011 HR202 Update
  • Changed title to Request to commence recruitment process for posts to be advertised.
  • In the Notes section, added For appointments without advertisement, please use form HR203.
  • In the Vacancy section, deleted Note: If appointment without advertisement, please ensure you attach: motivation for appointment, candidates CV and job description
  • In the Process issues section, deleted If applicable, for change from contract to permanent has contract been extended to cover duration of selection committee process?
16.02.2011 FM007 Update Added new Sales Orders item - There are no outstanding line items on the Sales Orders attached to the fund.
16.02.2011 CO113, CO114 Update Changed fnd-finance@uct.ac.za to fnd-ledgers@uct.ac.za
16.02.2011 HR124 Update Changed Cost Centre from REG1019 to REG1018
11.02.2011 R&I14 Update Updated
11.02.2011 PG018 Update Updated
10.02.2011 SAP01, SAP02, SAP03, SAP04, SAP08 Update Changed SAP inactive user expiry from 6 months to 2 months
09.02.2011 PG018 New New form to use when requiring authorisation for a Cash Allowance against a guaranteed Fellowship/ Scholarship/ Bursary.
09.02.2011 PG009, PG010, PG011 Update Updated for 2011
08.02.2011 SAP08 Update Added note: This form is not for purchasers changing departments – complete SAP01.
08.02.2011 SAP01 Update Added section: B.2  EXISTING PURCHASER CHANGING DEPARTMENTS
08.02.2011 FM032 Update Added:
  • Staff payments will only be made to SAP staff vendors. To request a SAP staff vendor number, complete form FM040 or email the name & staff number to fnd-purch@uct.ac.za.
  • SAP Staff vendor # field
08.02.2011 FM030 Update Added:
  • 4. Travelling between home & UCT is considered private travelling.
  • 5. Travelling between home & airport is considered part of S&T allowance.
08.02.2011 FM014 Update Changed sentence Use FM011 for budget transfers, CO115 for cost center repostings & CO116 for RIO repostings to read Use FM011 for budget transfers and CO115 for cost object repostings.
01.02.2011 PS01 Update In the Duration column, on page 3, the training time for all academic administration courses has been increased.
31.01.2011 R&I18 Update Changed deadline dates
26.01.2011 R&I09 Update
  • Changed all instances of DoE to DHET
  • In the More information available from and Submit application to sections, changed contact person from Patricia Jacob to Christina Pather
  • Made other minor wording changes
24.01.2011 CO section Update Removed links to all CO help documents
21.01.2011 FM003 Update Updated
21.01.2011 CO115 Update Updated
21.01.2011 CO116 Removed This form has been removed, CO115 to be used instead
21.01.2011 CO107 spreadsheet Update
  • Changed the validation to 40 characters
  • Edited the text in the "ShortText" column (column C)
21.01.2011 CO107 Update In the second bullet point, changed CO113 to CO114.
21.01.2011 CO103 Update In the third bullet point, changed CO113 to CO114.
20.01.2011 R&I12, R&I16 Update Updated
18.01.2011 R&I25 Removed This form has been removed, as the funding category no longer exists.
18.01.2011 R&I24 Update Updated
18.01.2011 HS02 Update Updated
12.01.2011 PG001, PG002, PG014, PG015, PG016 Update Updated
11.01.2011 R&I08, R&I11, R&I13, R&I14, R&I24, R&I26 Update Updated for 2011
11.01.2011 HR106 Update
In the Event section, changed Limited to 1 month to Limited to 1 calendar month.
05.01.2011 PS01 Update Updated with the new address for Student Systems Support

2010

Date Form name Change Description of change / Details of new form
15.12.2010 HR185 Removed This form has been removed, as the manual course booking process has been replaced by an online course booking system.  The online Course Booking Form can be found at http://hr.uct.ac.za/humdev/staffdev/booking_form.php.
15.12.2010 HR153 Update In the Personal Details section, extended the sentence If yes, please provide the date of divorce and a certified copy of your divorce order and the divorce agreement. Please note that this is required before any payment of your UCTRF funds will be made.
14.12.2010 HR184 Update Replaced form which was deleted on 29.09.2010
14.12.2010 HR100a Update
  • In the Notes section: Added link to policy on HR web site.
  • In the Details of recommended appointment section, changed wording in the Renewal field, added Number of roll-overs field, removed one line from Any special requirements in offer? field, removed one line from Please indicate, specifically, how this appointment assists in achieving departmental equity targets field.
06.12.2010 PS01 Update Updated
06.12.2010 SAP07 Update Added Supporting information section
01.12.2010 BAS06 Update
  • Changed Full name to First name and Surname
  • Added Third Party (T) Number field.
01.12.2010 BAS09 New New form to use when a user's details have changed, or a user needs to work on different or additional organisational units
16.11.2010 SAP07 Update
  • Added a new Tester/s details section: Removed references to tester and test pack from SAP HR system evaluation section and used these to create this new section.
  • In the SAP HR system evaluation section: Removed the Communication comments and the Date change request completed lines.
  • Added a new Production signoff section which includes the Production client/CMR sign off line.
16.11.2010 HR200 Update
  • In the Advertising Placements section: Removed one line from External Media.
  • In the Full Advertisement text section: Replaced this section with Advertisement section containing instructions.
  • In the When do I complete this form? section: Changed contact person from Recruitment Advertising Co-Ordinator to HR Advisor.
  • In the Where do I send this form? section: Removed HR Officer as a contact person.
  • Renamed the Advertising media deadlines section as the Recruitment advertising media deadlines section. Deadlines table re-arranged and some deadlines changed.
15.11.2010 PG009, PG010, PG011 Update Made unavailable due to closed deadline for submission, will be available in early 2011.
12.11.2010 HS04 New New form to use for Biological Monitoring Payment authorisations
12.11.2010 FM033 Update Adjusted SARS rates
12.11.2010 FM049 Update Adjusted SARS rates, added signoff section for Faculty/PASS Finance Manager
10.11.2010 HR202 Update Added the Division / Unit field
09.11.2010 CO114 Update Created Excel version of the form to replace the previous Word version, now to be used for deletion of fund/cost object relationships
08.11.2010 FM052 Update Included authorisation sections for Fund Holder and Faculty Finance Manager
08.11.2010 CO113 Update Created Excel version of the form to replace the previous Word version, now to be used for creation of fund/cost object relationships
02.11.2010 FM006 Update
In the SALES-REV Sales Revenue section, added 596  US FEDERAL LOAN INCOME
02.11.2010 FM005 Update
In the UG-AWARDS U/G Bursaries/Scholarships section, added 1847 US FEDERAL LOAN DISBURSEMENT
02.11.2010 HR189 Update Added Fund to be reimbursed section to the Repayment Details section
02.11.2010 HR187 Update Added Fund to be reimbursed section to the Repayment Details section
01.11.2010 SD004 Update Updated
20.10.2010 ACA11 Update Updated
20.10.2010 FM013 Update Fixed Fund column
18.10.2010 FM014 Update
Removed DR/CR column
18.10.2010 FM013 Update
  • Changed page layout to landscape format
  • Changed Finance check to FND check
  • Changed format of Text to be displayed section
  • Changed section C heading to FACULTY/PASS FINANCE MANAGER (of area to be debited)
11.10.2010 R&I08 Update Updated
07.10.2010 FHS006, FHS006hlp, FHS007, FHS008, FHS008hlp, FHS009, FHS010, FHS011, FHS011hlp, FHS013, FHS013hlp,   FHS015hlp, FHS016, FHS016hlp, FHS017 Update Updated
06.10.2010 HR186 Update
  • Added Staff member's staff number and Staff member's department fields to Bursary Agreement section
  • Added page break between points 5 and 6
29.09.2010 HR189 New New form to use when a staff member fails to comply with the Declaration of Obligation conditions
29.09.2010 HR188 New New form to use when UCT funds non-formal learning and development in excess of R25 000
29.09.2010 HR187 New New form to use when a staff member fails to comply with the Bursary Agreement conditions
29.09.2010 HR180 Replaced Old version of HR180 replaced by new form to use when UCT funds formal education for staff  
29.09.2010 HR181, HR182, HR183, HR184 Removed Forms removed as the SEA programme has been replaced by the new Staff Learning and Development Funding policy
28.09.2010 HR186 Update
  • In the Notes section: Added UCT Policy regarding Staff Learning and Development Funding can be found at: http://hr.uct.ac.za/humdev/dev_opp.php.
  • In the Bursary Agreement block, made formatting changes.
  • In the Financial Assistance section: Added length of study if less than a year, date studies commencing and date completing.
  • In the The Employee's Undertaking section, added a field for entering deadline date for progress reports.
  • In the Conversion into a Loan section, expanded the first, second and third bullet point, and added a fourth bullet point. Added retrenchment and ill-health incapacity phrases as exclusions.
  • In the Costs section, separated content into Costs and Signed section.
  • In the Signed section, separated content into EMPLOYEE and EMPLOYER sections, and made minor layout and wording changes.
  • Updated the Completing a bursary agreement page.
14.09.2010 CO113/4 spreadsheet New New spreadsheet to use when making more than five requests using CO113 or CO114.
09.09.2010 HR100a Update
  • In the NOTES section: Removed reference to form movie
  • In the Details of recommended appointment section: Added (If applicable) to Division/Unit/Section
  • In the Details of recommended appointment section: Type of contract - removed T3, removed asterisk from T2 and removed asterisk explanation.
06.09.2010 SD002 Update
  • Added Unit Price column
  • Added Total Amount column
02.09.2010 SD007 Update
  • Added Date field
  • Reformatted checkbox options in the Method of Payment section
02.09.2010 SD006 Update Added instruction Send the completed form with supporting documents to the Faculty Finance office for signature
02.09.2010 SD005 Update
  • Added instruction Send the completed form with supporting documents to the Faculty Finance office for signature
  • Reformatted form using tables, shading, fields and protection
02.09.2010 SD004 Update
  • Added instruction Send the completed form with supporting documents to the Faculty Finance office for signature
  • Reformatted form using tables, shading, fields and protection
02.09.2010 SD003 Update
  • Added NB. Send to Faculty Finance Office for verification and signature for processing to the Instructions section
  • Reformatted form using tables, shading, fields and protection
02.09.2010 SD002 Update
  • Added Date field
  • Added GL column to the Invoice details section
  • Removed Unit Price column
  • Removed Total Amount column
  • Added If clearing invoice to Invoice No. field
01.09.2010 SD001 Update
  • Added checkboxes for Send invoice to
  • Added Date completed field
  • Added NB:  Letter of Liability for all goods/services > R1000.00
  • Added Attach copy of purchase order/No to Customer Ref. No. field
  • Added GL column to the Invoice details section
01.09.2010 RI26 Update Updated further
31.08.2010 RI26 Update Updated
26.08.2010 RI13 Update Updated the deadline dates
24.08.2010 RI11 Update Updated and reformatted
20.08.2010 HR201 Update Removed credit from Note: The above information will be treated in the strictest confidence. Credit and criminal checks are conducted for all successful candidates, with their prior permission.
16.08.2010 PS01 Update Updated
16.08.2010 DDB08 Update Updated
13.08.2010 FM034 Update Added If existing float, SAP Vendor Number, added new signature field for Area Finance Manager, updated layout of form
11.08.2010 BAS06, SAP03, SAP08 Update Updated with new address for the SLS Team: Room 201A, ICTS on Main, 7 Main Road, Mowbray
04.08.2010 FHS004 New New form to use when you need to submit an annual progress and study closure report to the Animal Ethics Committee
04.08.2010 FHS003, FHS005 Update Updated
02.08.2010 CO107 Update Updated
14.07.2010 R&I08 Update Updated
13.07.2010 R&I13, R&I14, R&I24 Update Updated
13.07.2010 AS001hlp Update Standardised field names, updated sections 1.5 - 1.8.
13.07.2010 HR100c Update
  • In the Details of Recommended Candidate section: Split Credit Checks and Criminal Checks into two lines.
  • In the Details of Recommended Appointment section: Added a new line for Full-time/Part-time and (If PT) Hours per Week.
08.07.2010 AS001 Update Removed Section 2
15.06.2010 FHS006, FHS007, FHS008, FHS009, FHS010, FHS011, FHS013hlp, FHS015, FHS016, FHS017 Update Updated
01.06.2010 HR201 Update Added line Note: Please enter your qualifications and employment history information in this section as well as on your CV to the Summary of Qualifications and Experience section.
18.05.2010 HR201 Update Added fields If currently temporarily employed at UCT, please specify whether employed through an agency? and If yes, please specify agency name.
18.05.2010 HR107 Update Corrected a hyperlink in the Notes section.
14.05.2010 FM051 New New form to use when a vendor requires immediate electronic payment into their bank account.
13.05.2010 HR201 Update In the Referee section, added the Contact number column
13.05.2010 HR165 Update
Added PASS members of the Faculty to the Constituency section, changed wording in brackets below Faculty Student Representatives
11.05.2010 FHS008, FHS009, FHS010, FHS011, FHS013, FHS016, FHS017 Update Updated
11.05.2010 HR201 Update Added a note: Please enter your first and last names below as they appear in your identification document or passport.
11.05.2010 HR160, HR161, HR164 Update Added a note to the top of each form regarding HR202, added a line in the What other forms do I need to complete section.
11.05.2010 Schedule of benefits - Annual corporate travel policy Update Updated
11.05.2010 INS02 Update Added a note about completing the Department field in full and not using acronyms.
07.05.2010 DDB03 Update Updated
03.05.2010 FM052 Update Added a new note about investment funds, added Investment Fund field.
29.04.2010 HR182 Update Updated
23.04.2010 HR202 Update
  • In the Notes section: changed wording to second note to indicate HR Advisor's responsibility.
  • In the Vacancy section: moved Yes/No/NA, added note at bottom of section.
  • In the Process issues section: Added question regarding contract extension.
23.04.2010 HR201 Update Added School certificate and Other qualification options to the Summary of Qualifications section.
22.04.2010 HR100c Update
Added VC line to Delegated Authorities sections on pages 1 and 2, added description below each line in Delegated Authorities section on page 2.
19.04.2010 HR161 Update Added HR Advisor field
16.04.2010 HR165 Update Added Title column
16.04.2010 HR160, HR161, HR164 Update Added Title, Name and Department columns to the top of the Membership section
14.04.2010 FM050 Update Moved Faculty/PASS Finance Manager sign off section, so that it applies to all cases not only those exceeding R1500.
14.04.2010 HR101 Update
  • Moved gender fields from the Personal Details section to the Employment Equity Details section.
  • Ethnic Origin has been renamed to Race.
  • In the Employment Equity Details section: Asian has been removed, the definition of people with disabilities sentence has been moved below the Do you have a disability question, the Type of disability section has been expanded to include selections.
  • In the When do I complete this form? section: A third paragraph has been added under the Note.
14.04.2010 DDB07 Update Updated
12.04.2010 HR202 New New form to use when requesting that the Staff Recruitment Office commence the recruitment process
12.04.2010 SAP01 Update Changed Send completed form to details
06.04.2010 HR185 Update Added grey shading and fields for Fund Number and Cost Centre.
06.04.2010 FM032 Update In section B, changed the allowed MAXIMUM daily rate to R85.00 for incidental costs and R276.00 for meals and incidentals
25.03.2010 CO115 Update In the To be completed by applicant section, added for the current fiscal year
25.03.2010 FM003 Update Added 114 to Or CO 113/114 attached (> one CC) field, added Object to Cost Object to be attached to Fund field
24.03.2010 PG001 Update Updated
11.03.2010 FM007 Update New form to be used when you want to close a fund on SAP.
11.03.2010 FM003 Update Updated, now only to be used when you want a fund to be created or changed on SAP.
09.03.2010 MM014 Update Updated
01.03.2010 INS02 Update Inserted new Title field
26.02.2010 HR150 Updated
In the Investment Choice section:

renamed booklet to  UCTRF Member's Investment Guide, updated page references in 1. and 2., added Portfolio D (Shari'ah Fund)

On the Help page:

Created the UCTRF eligibility table (replaced the first note), created the Investment choice information section (replaced the second note), updated page number reference, added bold and italics, added a note regarding the availability of Portfolio D.
25.02.2010 EBE01,EBE02 Removed Forms removed as the standard UCT form is now to be used instead
25.02.2010 R&I09 Update Redesigned layout of the form for online completion, updated details for 2010
25.02.2010 HR151 Update Redesigned layout of the form and added new sections
23.02.2010 HR123 Update
Added the following fields: Passport country of issue, Account holder relationship

Changed the layout of the Address sections

23.02.2010 HR122 Update
  • Added Local examiners to the heading
  • Merged the Examiners Fee field 
  • Added the text in South Africa to the When do I complete this form? section
19.02.2010 HR101, HR120, HR121, HR122, HR124 Update
Added the following fields: Passport country of issue, Account holder relationship and Asian Ethnic Origin

Changed the layout of the Address sections

18.02.2010 R&I08 Update Updated
17.02.2010 FHS006hlp Update Updated
17.02.2010 FHS006 Update Added the question Is this a major or a minor amendment (see FHS006hlp)? with checkboxes for the options Major and Minor
17.02.2010 FHS013 Update Updated
16.02.2010 HR104 New New form for creating new organisational units and when requesting changes to existing organisational units
09.02.2010 AS006 Update Edited the fields and layout of the Authorisations section, added fields for Department and Org code
05.02.2010 MM016 Update Added Cost Centre field
01.02.2010 SD004 Update Added E-mail Address field
01.02.2010 ACA04 Update Updated
29.01.2010 Schedule of benefits - Annual corporate travel policy New New supporting document for INS02
29.01.2010 INS02 Update Updated
27.01.2010 RI14 Update Updated
25.01.2010 PG010 Update Updated
22.01.2010 AS004 Update Updated
22.01.2010 AS001 Update Updated
22.01.2010 FM032 Updated Updated
22.01.2010 FM005 Updated Updated
21.01.2010 PG001, PG002, PG009, PG011, PG014, PG015 Updated Updated
15.01.2010 DDB09 New New form to use when wishing to declare submission of a PhD thesis
15.01.2010 DDB08 New New form to use when requesting temporary confidentiality of a Doctoral Thesis
14.01.2010 SAP08 New New form to use when requesting a change to SAP Finance authorisations for existing SAP users
14.01.2010 HR186 New New form to use when UCT contributes to tertiary study fees for staff
14.01.2010 RI12 Update Updated
11.01.2010 SAP01, SAP02, SAP04 Update Updated
11.01.2010 RI26 New New form for conference travel grant applications by PASS staff
11.01.2010 RI08, RI11, RI13, RI14, RI16, RI18, RI24 Update Updated
08.01.2010 FM032 Update Updated
07.01.2010 INS02 Update Added Date of birth field
07.01.2010 FM005 Update Updated
06.01.2010 HR100c Update
  • Updated the Approval of recommendation by Delegated Authorities sections,
  • In the Details of recommended appointment section, updated the wording regarding equity targets
  • Simplified the Completing an appointment form HR100c page
06.01.2010 HR153 Update In the Personal Details section, added divorce-related fields
06.01.2010 HR201 Update Changed the font colour of the Post applied for  field to black

2009

Date Form name Change Description of change / Details of new form
17.12.2009 HR160, HR161, HR164 Update Updated
15.12.2009 FHS018 New New form to be completed by departments or units when planning to run a short course or workshop.
11.12.2009 TA01 Update Updated the office hours
11.12.2009 FHS004 Removed This form is no longer in use
11.12.2009 FHS015 Update Updated
11.12.2009 FHS013