Updates and New Forms

 
UCT Administrative Forms Student Administrative Forms Updates and new forms Archives Top 20 Form help
 
Last updated: 14 March 2019
 

Information

 Archive of Changes

Note:
  • Only updates and new forms for the current year are shown here.
  • For a list of form changes applied in previous years, please see the Archived form changes section.
 Changes to UCT Administrative Forms have been recorded since
 3 September 2003. To view archived form changes, please select  a year:

 
   

2019

Date Form name Change Description of change / Details of new form
14.03.2019 TA03Update
  • Page 1: Office Hours: Times amended from Monday – Friday: 08h30 to 15h30 to Monday to Thursday 08h30 to 15h30; Fridays 08h30 to 15h00.
08.03.2019 MM026Update
  • Page 2: Approval section: New approval section added for >R5 million and <= R20 million.
06.03.2019 HR120Update
  • Page 2: Claim details: Rand values for marking undergraduate and post graduate essays / projects / reports updated.
  • Page 3: When do I complete this form?: Rand values for undergraduate and post graduate marking updated.
06.03.2019 HR121Update
  • Page 2: Claim details: Rand values for marking Master's Research Dissertations updated.
  • Page 3: When do I complete this form?: Rand values for marking Master's Research Dissertations updated.
01.03.2019 FM049Update
  • Page 1: Note section: Reference to current year updated.
  • Page 1: Note Section: Allowed maximum daily travel rate increased from R128 to R134.
  • Page 1: Note Section: Allowed daily maximum daily incidental costs increased from R416 to R435.
01.03.2019 FM032Update
  • Page 1: Section B: Allowed maximum daily travel rate increased from R128 to R134.
  • Page 1: Section B: Allowed daily maximum daily incidental costs increased from R416 to R435.
21.02.2019 FHS021Update
  • Page 6: Section 7.3.1: URL reference to SOP updated.
  • Page 7: Section 7.11: URL reference to SOP updated.
  • Page 7: Section 9: URL reference to SOP updated.
  • Page 10: Submission Details: Submission details for electronic copies updated.
21.02.2019 FHS006hlpUpdate
  • Page 3: Submission Details: Submission email address updated.
21.02.2019 FHS006Update
  • Page 3: Ethics Review Levy: Cost for Major Amendments updated.
21.02.2019 FHS013hlpUpdate
  • Page 1: Submission Details: Telephone number updated.
  • Page 1: Submission Details: Administrator contact details updated.
  • Page 1: Submission Details: Submission details for electronic copies updated.
21.02.2019 FHS015hlpUpdate
  • Page 1: Introduction: Reference Declaration of Helsinki updated from 2008 to 2013.
  • Page 8: Introduction: Reference Declaration of Helsinki updated from 2008 to 2013.
21.02.2019 FHS016Update
  • Page 2: Section 1.3: Amount for Annual Approval for full committee review updated.
21.02.2019 FHS016Update
  • Page 2: Section 1.3: Amount for Annual Approval for full committee review updated.
12.02.2019 HR213 New

Title: Family funeral cover “Opt Out” for UCTRF members
When to use: When a UCTRF member wishes to opt out of the Family Cover benefit.

11.02.2019 R&I31Update
  • Page 1: Form title: Form title changed to include "meritorious creative works prize".
  • Page 1: Information section: Reference to current year updated throughout form.
  • Page 1: Information purpose section: Reference to staff members replaced by current employees.
  • Page 1: Value Information section: New section added outlining current monetary value of the award.
  • Page 1: Eligibility criteria Information section: Reference to staff members replaced by reference to current employees or eligible staff.
  • Page 1: Nomination Process Information section: Reference to staff members replaced by reference to current employees or eligible staff.
  • Page 1: Submission Requirements Information section: Submission deadline date updated for current year.
  • Page 2: Details of Nominated Work: Reference to work of art replaced with reference to creative work throughout form.
  • Page 2: Details of Nominee section: Section renamed from Details of Author to Details of Nominee.
  • Page 2: Details of Nominee section: Reference to author replaced with reference to nominee throughout form.
  • Page 2: Details of Nominator section: Reference to author replaced with reference to nominee.
31.01.2019 ACA52 New

Title: Change of results form
When to use: When (i) an individual mark is submitted; or (ii) a final mark, already uploaded on system, changes.

30.01.2019HR169Update
  • Page 1: Notes section: Third bullet point: Added "clearly outlining the nominee’s contribution to the work of UCT".
  • Page 1: Appointment Details section: 
    • Removed Appointment category fields. 
    • Added to Proposed appointment dates field: "(preferably 5-years unless specific reasons are provided for a lesser period)"
    • Edited For re-appointments field
    • Edited Details for letter of offer field.
30.01.2019R&I09Removed
  • Removed form and replaced it with text: "This form has been removed. Please apply online via eRA (http://eraonline.uct.ac.za/converis/portal?lang=en_GB) Note: From January 2019 all applications for the URC Page Costs and the Open Access Fund (article processing charges) must be submitted to Research Office via UCT’s Research Portal on the Research Administration (eRA) system."
28.01.2019R&I24Update
  • Page 1: Updated application deadline and committee meeting dates.
  • Page 1: Purpose section: Increased maximum funding per application to R30 000.00. 
25.01.2019 PG015Update
  • Page 1: First Installment section: Two funding processing options added with associated note.
25.01.2019ACA09Update
  • Page 2: Updated dates to reflect 2019 deadline dates and checked and updated links to 2019 content, as required. 
23.01.2019CMD01Update
  • Page 1: Instructions section: Updated CMD contact details.
  • Page 1: A. Details of proposed conference section: Updated contact details in parts 5, 6 and 11.
22.01.2019TA02Update
  • Page 1: Instructions section: Edited Traffic Office hours: "Monday to Thursday: 08h30 – 15h30. Friday: 08h30 – 15h00. Added "Phone: (021) 650 3312/3"
22.01.2019TA01Update
  • Page 1: Instructions section: Edited Traffic Office hours: "Monday to Thursday: 08h30 – 15h30. Friday: 08h30 – 15h00." 
22.01.2019ACA51Update
21.01.2019ACA50Update
  • Page 1: Personal Details section: Added "Acknowledgement: I the undersigned acknowledge that: 
    • the review focuses on the decision of the RAC, and it is not a second appeal.
    • the reviewer will inform me of the RAC decision, and 
    • I may not continue to engage with the reviewer once the RAC ruling has been made.”
21.01.2019ACA51New
  • ACA51 - Motivation for late acceptance of an RAC appeal
21.01.2019R&I13Update
  • Page 1: Section One: Application deadline, committee meeting and outcome dates updated from 2018 to 2019 for round one and round two. Some heading edits. 
  • Page 2-5: Section One: Minor heading, note and field updates. 
  • Page 4: Section One: 6. Costs of visit:  Subsistence rate per day changed from R855 to R945.
21.01.2019R&I35Update
  • Page 1: Information section: Deadline dates updated from 2018 to 2019.
17.01.2019ACA50Update
  • Page 1: Personal Details section: Added Faculty field and Degree/qualification field.
17.01.2019 PG025Update
  • Form revised for 2019 purposes.
17.01.2019 PG024Update
  • Form revised for 2019 purposes.
09.01.2019 R&I33Update
  • Page 1: Information section: Deadline dates updated from 2018 to 2019.
  • Page 1: Information section: Outcome date updated from 2018 to 2019.
  • Page 1: Information section: Research Office updated to ACC as advisor of outcomes.
  • Page 1: Information section: Minimum valule updated from R20 000 to R50 000.
  • Page 1: Information section: INformation relating to preparation and submission of applications updated.
  • Page 2: Detailed Budget: Note updated to includee reference to "onr or more of the following".
  • Page 5: Dean Recommendation: Note updated to refer to Chair of the Faculty IT/Computing Committee.
07.01.2019 HR122Update
  • Page 1: Notes: Second bullet point wording updated to "This form is completed by an external examiner when claiming an honorarium for examining a doctoral thesis."
  • Page 1: Notes: Third bullet point added "Once completed, this form should be submitted to the Doctoral Degrees Board Office."
  • Page 1: Section A: Examiners Details section renamed to SECTION A: EXAMINER DETAILS (To be completed by the external examiner).
  • Page 1: Section B: Candidate Details section renamed to SECTION B: CANDIDATE DETAILS (To be completed by the Doctoral Degrees Board Office).
  • Page 1: Claim details section: Examiner's Fee updated to R4500.00.
  • Page 2: When do I complete the form section: Reference to external examiner completng the form and increased amount updated.
  • Page 2: Where do I send this form section: Form submission details updated.
  • Page 2: When do I submit this form section: Instruction as to when the form shoudl be submitted updated to Office by the 25th of each month for payment to be processed in the following month’s pay-run.
07.01.2019 ACA50Update
  • Title and information wording revised for 2019 purposes.
     
     
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