Updates and New Forms

 
UCT Administrative Forms Student Administrative Forms Updates and new forms Archives Top 20 Form help
 
Last updated: 17 July 2017
 

Information

 Archive of Changes

Note:
  • Only updates and new forms for the current year are shown here.
  • For a list of form changes applied in previous years, please see the Archived form changes section.
 Changes to UCT Administrative Forms have been recorded since
 3 September 2003. To view archived form changes, please select  a year:

 
   

2017

Date Form name Change Description of change / Details of new form
17.07.2017HR193Update
  • Page 1: Title: Years changed from 2015-2016 to 2017-2018 (all references throughout form)
  • Page 1: Information section: First paragraph changed from “four categories” to “three categories”
  • Page 1: Information section: Option D for formal learnerships removed.
  • Page 1: Notes section: Servicing Officer details changed from Pamela Hendricks to Jessica Selfe.
  • Page 1: Notes section: Submission date changed from Friday 16th October 2015 to Friday 4 August 2017.
  • Page 1: Details of staff development initiative or project section: Category D removed.
  • Page 2: If formal learnership/s section: Section removed.
  • Page 5: When do I complete this form? section: Category D removed.
  • Page 5: Where do I send this form? section: Servicing Officer details changed from Pamela Hendricks to Jessica Selfe.
  • Page 5: When do I submit this form? section: Submission date changed from Friday 16th October 2015 to Friday 4 August 2017.
  • Page 5: When will I receive feedback on the success of this application? section: “November 2015” changed to “August 2017” and “end November 2015” changed to “end August 2017”.
  • Page 6: What are the criteria on which this application will be assessed? section: Point 4 for formal learnerships removed.
  • Page 7: Where can I direct any queries? section: Servicing Officer details changed from Pamela Hendricks to Jessica Selfe.
14.07.2017HR187Update
  • Page 1: Authority for enforcement section: Bursary Recipient field removed.
  • Page 1: Authority for enforcement section: HR Administrator field removed.
  • Page 1: Authority for enforcement section: Final Authorities field (previously two lines) changed to Payroll Final Authority (single line).
14.07.2017SD007Update
  • Form layout revised and reformatted.
14.07.2017SD006Update
  • Form layout revised and reformatted.
14.07.2017SD003Update
  • Form layout revised and reformatted.
14.07.2017SD002Update
  • Form layout revised and reformatted.
14.07.2017SD001Update
  • Form layout revised and reformatted.
12.07.2017R&I28aUpdate
  • Page 1: Submission of nominations section: Submission date updated.
  • Page 1: Submission of nominations section: Email subject reference to year updated.
  • Page 1: More information section: Contact name updated.
12.07.2017R&I28bUpdate
  • Page 1: Deadline section: Submission date updated.
  • Page 1: Conditions section: Report submission timeframe reference in second bullet point updated.
  • Page 1: More information section: Contact name updated.
  • Page 1: Submission of full proposals section: Contact name updated.
  • Page 1: Submission of full proposals section: Submission deadline updated.
12.07.2017R&I35New

Title: Book Award & Meritorious Book Prize Application Form
When to use: When nominating a UCT staff member for a Book Award or Meritorious Book Prize.

06.07.2017HR105aUpdate
  • Page 1: Authority for payment section: Area Finance Manager line moved before Dean/Executive Director.
06.07.2017HR105bUpdate
  • Page 1: Authority for payment section: Area Finance Manager line moved before Dean/Executive Director.
06.07.2017HR124Update
  • Page 1: Notes section: Fourth bullet, “Faculty Office” reference changed to “HR Administration”.
  • Page 2: Authority for payment section: Line added for Area Finance Manager signature.
  • Page 3: Where do I send this form? section: Added Area Finance Manager.
  • Page 3: When do I submit this form? section: Removed references to previous Faculty Office procedure.
05.07.2017FHS027New

Title: Additional Information for Opening a New Health Science Fund
When to use: Important additional information to be supplied when you want to open a new Health Science fund.

05.07.2017ACA44Update
  • Page 1: Important section: Reference to ACA44c wording updated to include reference to "Psychologist’s letter" and "...or psychological grounds".
  • Page 2: Important section: Reference to ACA44c wording updated to include reference to "Psychologist’s letter" and "...or psychological grounds".
  • Page 2: Implication of deferring exams section: Point 3 wording added "...OR a etter from Psychologist.." and "...or psychological grounds".
30.06.2017ACA44Update
  • Page 1: Important section: Reference to ACA44c changed to Confidential Medical Report.
  • Page 2: Important section: Reference to ACA44c changed to Confidential Medical Report.
  • Page 2: Implication of deferring exams section: Reference to ACA44c changed to Confidential Medical Report.
  • Page 2: Implication of deferring exams section: Point 3 wording added "If the student is attending Student Wellness Services (SWS), SWS will submit directly to the Deferred Examination Committee".
30.06.2017ACA44cUpdate
  • Page 1: Title: Changed to Confidential Medical Report.
  • Page 1: Clinical Diagnosis and management section: New section added.
  • Page 1: Results of physical or psychological examination section: Removed.
  • Page 1: Please confirm conditions (if any) which rendered him/her unfit to write an exam section: Removed.
  • Page 1: Certification statement section: New section added.
28.06.2017BAS11Update
  • Form functionality revised.
28.06.2017FHS016Update
  • Page 2: Section 1.3: Section added to reflect the full committee charges for Annual Approval.
28.06.2017FHS013 Update
  • Page 1: Protocol information section: Additional qualifying text added to Yes / No question regarding sub-study.
  • Page 1: Additional qualifying text added to comment field.
  • Page 1: Investigators profile section: Is the PI covered by professional liability insurance field added.
  • Page 1: Investigators profile section: If yes above, please provide the liability insurance no field added.
  • Page 2: Section 2.3: Yes / No options presentation order exchanged for consistency.
  • Page 2: Section 2.3: Student’s title, first name, surname separated into own field.
  • Page 2: Section 2.3: Student’s email separated into own field.
  • Page 3: Section 2.7: Yes / No options presentation order exchanged for consistency.
  • Page 3: Section 3.1: Yes / No options presentation order exchanged for consistency.
  • Page 3: Section 3.2: Yes / No options presentation order exchanged for consistency.
  • Page 3: Section 3.3: New question added.
  • Page 4: Section 3.4: New question added.
  • Page 4: Section 3.5: Yes / No options presentation order exchanged for consistency.
  • Page 4: Note section: Wording revised.
  • Page 4: Section 3.6: Wording revised; (Previously section 3.3.2).
  • Page 4: Section 3.6: Yes / No options presentation order exchanged for consistency.
  • Page 4: Section 3.7: Wording revised.
  • Page 4: Section 3.7: Yes / No options presentation order exchanged for consistency.
  • Page 4: Section 3.8: Wording revised.
  • Page 5: Section 3.8: Yes / No options presentation order exchanged for consistency.
  • Page 5: Section 3.8.1: Insurance options presentation layout changed.
  • Page 5: Section 3.8.2: UCT No-Fault insurance options presentation layout changed.
  • Page 5: Section 3.8.3: New question added.
  • Page 5: Section 3.8.4: New question added.
  • Page 7: Section 5.3: Space provided to specify age range of minors <18.
  • Page 7: Section 5.4: Wording revised.
  • Page 8: Section 5.4: Sub-section numbered 5.4.1.
  • Page 8: Section 5.8: New question added.
  • Page 8: Section 5.9: Wording revised.
  • Page 8: Section 5.10: Wording revised.
  • Page 9: Section 5.11: Wording and layout revised.
  • Page 9: Section 5.12: Sub-section numbered 5.12.1.
  • Page 9: Section 5.13: Wording and layout revised.
  • Page 9: Section 5.13: Sub-section numbered 5.13.1.
  • Page 9: Section 5.14: New question added.
  • Page 10: Section 5.14.1: New sub-section added.
  • Page 10: Section 5.14.2: New sub-section added.
  • Page 10: Section 5.15: New question added.
  • Page 12: Section 6.1: Wording revised with inclusion of 'in the latest'.
  • Page 12: Section 6.6: Reference to policy document removed.
  • Page 13: Note 6.6: Additional sentence added.
  • Page 16: Note section: Wording added 'and are not subject to any timeline advantage'.
  • Page 16: Category 1 section: Number of required copies changed from 32 to 10.
  • Page 17: Category 1 checklist: 16.Insurance Certificate added.
  • Page 17: Category 1 checklist: 22. SOP for governance and storage of samples; and MTA’s (where applicable) added.
  • Page 17: Category 2 checklist: 12. Insurance Certificate (where applicable) added.
  • Page 17: Category 2 checklist: 17. SOP for governance and storage of samples; and MTA’s (where applicable) added.
28.06.2017FHS006Update
  • Page 3: Ethics Review Levy section: New section added.
  • Page 3: Signature section: Renumbered due to inclusion of new section above.
26.06.2017HR150Update
  • Page 1: Notes section: Third bullet point reference to “HR Practitioner” removed .
  • Page 1: Investment choice section: First paragraph “at an investment switching opportunity” removed.
  • Page 1: Investment choice section: Point 1 references to “portfolio C” and “portfolio A” changed to reflect full portfolio names.
  • Page 1: Investment choice section: Point 1 hyperlink added to the UCTRF member’s investment guide document with updated page number references.
  • Page 1: Investment choice section: Point 2 hyperlink added to the UCTRF member’s investment guide document and updated page number references.
  • Page 1: Investment choice section: Point 2 reference to Portfolio A – D portfolio removed.
  • Page 2: When do I complete this form? section: “Trustees” changed to “fund”.
  • Page 2: When do I complete this form? section: Investment choice information sub-section re-written to update investment switching information.
  • Page 2: When do I complete this form? section: Investment choice information sub-section hyperlink added to UCTRF investment guide document.
  • Page 2: Where do I send this form? section: Reference to HR Practitioner removed, so all completed forms are sent to the Appointments Office.
  • Page 2: What other forms do I need to complete? section: Hyperlink references to forms HR155 and HR156 updated to reflect new form titles.
26.06.2017HR144Update
  • Page 1: Notes section: Third bullet point “Payroll Officer” reference changed to “Business Risk Manager”.
  • Page 2: Payroll deductions to be continued while on special leave without pay section: “Payroll Officer” reference changed to “Business Risk Manager”.
  • Page 2: Payroll deductions to be continued while on special leave without pay section: “UCTRF – 6.5%” changed to “UCTRF – Risk and admin”.
  • Page 2: Acknowledgement of Debt section: “Payroll Officer” reference changed to “Business Risk Manager”.
  • Page 3: When do I complete this form section: “Payroll Officer” reference changed to “Business Risk Manager” with applicable phone number and room number changes.
  • Page 3: Where do I send this form section: “Payroll Officer” reference changed to “Business Risk Manager” with applicable phone number and room number changes.
23.06.2017ACA44Update
  • Page 2: Initialling section: Point 4 wording expanded to include "signed off by the department".
22.06.2017ACA28Update
  • Page 4: Section 3: URL link to IP overview on RCI website updated.
22.06.2017HR210Update
  • Page 2: Performance rating for the last performance cycle section : Changed self-rating and Line manager rating “Exceeding” to “Exceeds 1” and “Exceeds 2”.
  • Page 2: Performance rating for the last performance cycle section : Added bracketed text below Line manager rating to link to the HR211 form for all exceeding ratings.
22.06.2017HR159Update
  • Page 1: Notes section: Changed “UCT separate Group Life Assurance scheme” to “UCT separate Group Life Assurance scheme (separate death cover)”.
  • Page 1: Acknowledgement of debt and authorisation by requester section: Changed “UCT separate Group Life Assurance contributions” to “UCT separate Group Life Assurance contributions (separate death cover)”.
  • Page 2: When do I complete this form section: Changed “UCT separate Group Life Assurance scheme” to “UCT separate Group Life Assurance scheme (separate death cover)”.
  • Page 2: Where do I send this form section: Retirement Officer reference changed to Benefits & Exits Officer.
22.06.2017HR158Update
  • Page 1: Notes section: Retirement Officer reference changed to Benefits & Exits Officer.
  • Page 1: Investment Options section: Removed portfolio references A, B, C, D and replaced with full portfolio names Income Fund Portfolio, Smoothed Bonus Fund Portfolio, Balanced Fund Portfolio.
  • Page 2: Office Use section: Retirement Officer reference changed to Benefits & Exits Officer.
  • Page 3: When do I complete this form section: Retirement Officer reference changed to Benefits & Exits Officer.
  • Page 3: Where do I send this form section: Retirement Officer reference changed to Benefits & Exits Officer.
22.06.2017HR157Update
  • Page 1: Notes section: Retirement Officer reference changed to Benefits & Exits Officer.
  • Page 1: Option to continue membership of UCT group schemes section: “UCT Separate Group Life Assurance Scheme” reference changed to “UCT Separate Group Life Assurance Scheme (separate death cover)”.
  • Page 2: Office Use section: Retirement Officer reference changed to Benefits & Exits Officer.
  • Page 2: Required attachments section: “UCT Separate Group Life Assurance Scheme” reference changed to “UCT Separate Group Life Assurance Scheme (separate death cover)”.
  • Page 3: When do I complete this form section: Retirement Officer reference changed to Benefits & Exits Officer.
  • Page 3: What documents do I need to attach section: “UCT Separate Group Life Assurance Scheme” reference changed to “UCT Separate Group Life Assurance Scheme (separate death cover)”.
  • Page 3: Where do I send this form section: Retirement Officer reference changed to Benefits & Exits Officer.
22.06.2017HR156Update
  • Page 1: Form title: Changed from “Group life assurance optional cover” to “Optional death and disability cover”.
  • Page 1: Form redesigned to allow for increase or decrease of optional death and disability cover (group life assurance).
  • Page 1: Notes section: Retirement Officer reference changed to Benefits & Exits Officer.
  • Page 2: Where do I send this form section: Retirement Officer reference changed to Benefits & Exits Officer.
22.06.2017HR155Update
  • Page 1: Form title: Changed from "Group Life Assurance nomination of beneficiaries" to "Death and disability cover nomination of beneficiaries".
  • Page 1: Notes section: “GLA scheme” changed to “death and disability cover (group life assurance scheme)”.
22.06.2017HR153Update
  • Page 1: Notes section: Retirement Officer reference changed to Benefits & Exits Officer.
  • Page 2: For Office Use section: Retirement Officer reference changed to Benefits & Exits Officer.
  • Page 1: Notes section: Third note – changed bracketed text from referencing copy of ID to referring to all attachments.
  • Page 1: Payment of UCTRF benefit section: Added Option 1 and Option 2 to make choices more clear.
  • Page 1: Payment of UCTRF benefit section: Deferred pensioner option: Removed “In this case your benefit can be paid to you at retirement age (from the age of 55 onwards)”.
  • Page 1: Payment of UCTRF benefit section: Changed “Certified copy of your identity document” to “Copy of your identity document” throughout.
  • Page 1: Payment of UCTRF benefit section: D: Transfer benefit to new employer’s fund: Changed “name of the fund” to “name of the new fund”.
  • Page 2: Information points section: Point 3: Changed “accumulation account” to “retirement savings”.
  • Page 2: Information points section: Point 4: Changed “postal address” to “contact details”.
  • Page 2: Information points section: Point 5: Added link to the HR151 (UCTRF Nomination of beneficiaries) form.
  • Page 3: When do I complete this form section: Third note – changed “reaches their normal retirement age” to “reaches the normal retirement age”.
  • Page 3: Where do I send this form section: Changed “with a copy of your ID document” to “with attachments”.
  • Page 3: Where do I send this form section: Retirement Officer reference changed to Benefits & Exits Officer.
22.06.2017HR145Update
  • Page 1: For Office Use Only section: Retirement Officer reference changed to Benefits & Exits Officer.
  • Page 2: Where do I send this form section: Retirement Officer reference changed to Benefits & Exits Officer.
17.06.2017ACA43Update
  • Page 1: Instruction section: 2nd Semester 2017 deadline added to 2nd bullet point.
  • Page 1: Instruction section: 1st Semester 2018 deadline added to 2nd bullet point.
12.06.2017R&I24Update
  • Page 1: Deadlines for submission dates: 26 July 2017 updated to 1 September 2017.
  • Page 1: Committee Meeting Dates: 22 September 2017 updated to 26 September 2017.
  • Page 1: Outcome dates: 29 September 2017 updated to 4 October 2017.
30.05.2017HR121Update
  • Page 2: Authority for Payment section: DC Number (Dean’s Committee) added to Faculty Office authority field.
24.05.2017ACA39Update
  • Form layout revised and reformatted.
24.05.2017ACA38Update
  • Page 1: Type of leave of absence requested section: Maternity Leave added as an option.
19.05.2017LAW01Update
  • Page 1: Academic Information section: GPA field added.
16.05.2017EBE05aNew

Title: Basic Risk Assessment for Outdoor / Off-campus Activity
When to use: When a staff member wishes to provide a risk assessment of the of the outdoor / off-campus activity area.

16.05.2017EBE05bNew

Title: Student Information and Consent for Outdoor / Off-campus Activity
When to use: When a student wishes to participate in an outdoor / off-campus activity.

16.05.2017EBE05cNew

Title: Authorisation for Outdoor / Off-campus Activity
When to use: When a staff member in charge of an outdoor / off-campus activity wishes to gain authorisation from the Head of Department prior to the commencement of the activity.

16.05.2017HR191Update
  • Page 3: Minimum requirements section: Bracketed text added to Other requirements field (If the position requires the handling of cash or finances, other requirements must include ‘Honesty to handle cash or finances’.)
11.05.2017ACA40Update
  • Page 1: Form Title: Updated to refer to current year.
  • Page 1: Point 2: Wording amended to reflect updated process.
  • Page 1: Point 3: Paragraph removed.
  • Page 1: New Point 3: reference to Dean replaced with Vice Chancellor.
  • Page 1: Part 1 Application section: Reference to submission to the Dean for comment removed from section heading.
  • Page 1: Part 1 Application section: Dean's comment field added.
  • Page 1: Part 1 Application section: Dean's signature field added.
  • Page 2: Approval section: reference to Dean replaced with Vice Chancellor.
  • Page 2: Deposit Details section: Reference to the home institution removed from point 3.
10.05.2017HR105aNew

Title: Additional Payment (Academic staff)
When to use: When processing a once-off payment to an academic permanent or contract staff member already on the monthly payroll.

Changes applied to HR105a (based on the previous HR105)

  • Page 1: Notes section: Second bullet wording adjusted to indicate form is used for academic staff.
  • Page 1: Notes section: Link added to the HR105b form for payments to PASS staff.
  • Page 1: Payment details section: Academic/PASS selection removed as form now only for academic staff.
  • Page 1: Payment details section: Shift allowance removed from Type of payment field.
  • Page 1: Payment details section: Rate per hour field added alongside Hours worked.
  • Page 1: Payment details section: Note added at end indicating supporting documentation is required.
  • Page 1: Payment details section: Authority for payment section redesigned to align with delegated authorities for payments to academic staff.
  • Page 2: When do I complete this form section: Re-worded to indicate that the form is used for payments to academic staff and mention of shifts removed.
  • Page 2: Where do I send this form section: Additional specific examples provided of who should sign the form (based on the payment amount).
  • Page 2: What other documents do I need to submit section: Renamed from "What other forms do I need to complete?" and moved above "When do I submit this form?".
  • Page 2: What other documents do I need to submit section: Indicated that supporting documentation must be attached.
10.05.2017HR105bNew

Title: Additional Payment (PASS staff)
When to use: When processing a once-off payment to a PASS permanent or contract staff member already on the monthly payroll.

Changes applied to HR105b (based on the previous HR105)

  • Page 1: Notes section: Second bullet wording adjusted to indicate form is used for PASS staff.
  • Page 1: Notes section: Link added to the HR105a form for payments to academic staff.
  • Page 1: Payment details section: Academic/PASS selection removed as form now only for academic staff.
  • Page 1: Payment details section: Shift allowance, HOD allowance and Deputy Dean allowance removed from Type of payment field.
  • Page 1: Payment details section: Rate per hour field added alongside Hours worked.
  • Page 1: Payment details section: Note added at end indicating supporting documentation is required.
  • Page 1: Payment details section: Authority for payment section redesigned to align with delegated authorities for payments to PASS staff.
  • Page 2: When do I complete this form section: Re-worded to indicate that the form is used for payments to PASS staff and mention of shifts removed.
  • Page 2: Where do I send this form section: Additional specific examples provided of who should sign the form (based on the payment amount).
  • Page 2: What other documents do I need to submit section: Renamed from "What other forms do I need to complete?" and moved above "When do I submit this form?".
  • Page 2: What other documents do I need to submit section: Indicated that supporting documentation must be attached.
09.05.2017DDB07Update
  • Page 1: PhD thesis details section: Full name added to PhD Candidate field.
  • Page 1: PhD thesis details section: Head of Department field removed.
  • Page 1: PhD thesis details section: Co-Supervisor field added.
  • Page 2: External Examiners section: Examiners Date of birth field removed.
  • Page 3: Acknowledgement and approval section: Supervisor field added.
  • Page 3: Acknowledgement and approval section: Acting Chair: DDB field added.
  • Page 3: Acknowledgement and approval section: Professor Mamokgethi Phakeng added in the Chair:DDB field.
09.05.2017DDB03Update
  • Page 1: Student details section: Head of Department field removed.
  • Page 1: Student details section: Co-Supervisor field added.
  • Page 2: Additional External Examiners section: Examiners Date of birth field removed.
  • Page 3: Additional External Examiners section: Additional table for external examiner details added.
  • Page 3: Acknowledgement and approval section: Supervisor field added.
  • Page 3: Acknowledgement and approval section: Acting Chair: DDB field added.
  • Page 3: Acknowledgement and approval section: Professor Mamokgethi Phakeng added in the Chair:DDB field.
09.05.2017ACA35Update
  • Page 1: Section One: Change to course outline added as a type of request.
05.05.2017R&I09Update
  • Page 2: Section B: Guideline download URL updated.
  • Page 3: Section C: Guideline download URL updated.
  • Page 3: Section B: Accredited journals download URL updated.
05.05.2017PS01Update
  • Page 1: Note section: Point 1 - Additional form related URL's listed.
  • Page 1: Note section: Point 2 - Reference to available systems updated.
  • Page 1: Regulations section: Bullet points formatted bold.
  • Page 1: Applicant details section: A/Prof added as a title.
  • Page 2: Line Manager section: Line manager added as an authority after Head of Department.
  • Page 2: Notes section: Bullet points formatted bold.
  • Page 3: Course CED106: Course renumbered.
  • Page 3: Course CED107: Course renumbered.
  • Page 3: Course INTRO100: Course title updated.
  • Page 4: Courses YEP100: course prefix updated to GRAD100.
  • Page 4: Courses GRAD101: New course added.
  • Page 4: Courses YEP101: course prefix updated to GRAD102.
  • Page 4: Courses YEP102: course prefix updated to GRM100.
  • Page 5: ACADS01 course: Course description updated.
  • Page 5: INTRO100 course: Course title updated.
  • Page 6: ENR100 course: Course description updated.
  • Page 6: ENR101 course: Course duration updated.
  • Page 6: ENR102 course: Course description updated.
  • Page 6: SOC100 course: Course description updated.
  • Page 7: SOC101 course: Course description updated.
  • Page 7: ADM101 course: Course description updated.
  • Page 7: ADM102 course: Course duration updated.
  • Page 8: ADM103 course: Course description and duration updated.
  • Page 8: IAOP100 course: Course description updated.
  • Page 9: EXAMS100 course: Course title updated.
  • Page 9: EXAMS101 course: Course title updated.
  • Page 9: GRAD100 course: Course number and description updated.
  • Page 10: GRAD101 course: Course number, title and description updated.
  • Page 10: GRAD102 course: Course number, title and description updated.
  • Page 10: GRM100 course: Course number, title and description updated.
  • Page 10: SSS100 course: Course duration updated.
  • Page 10: IAT100 course: Course title updated.
  • Page 11: CED100 course: Course description updated.
  • Page 11: CED101 course: Course number, title, description, duration and target audience updated.
  • Page 11: CED102 course: Course description updated.
  • Page 11: CED104 course: Course duration updated.
  • Page 11: CED105 course: Course duration updated.
  • Page 12: CED106 course: Course number updated.
  • Page 12: SRO102 course: Course description updated.
  • Page 14: SFO102 course: Course description updated.
24.04.2017ACA44Update
  • Form layout revised and reformatted.
24.04.2017ACA44aNew

Title: DP Course Certificate Form
(in support of Deferred Exam Application)
When to use: When a student wishes to apply to defer their examination for a course which requires a DP certificate.

24.04.2017ACA44bNew

Title: Non-DP Course Certificate Form
(in support of Deferred Exam Application)
When to use: When a student wishes to apply to defer their examination for a course which does not require a DP certificate.

24.04.2017ACA44cNew

Title: Confidential Medical Certificate Form
(in support of Deferred Exam Application)
When to use: When a student wishes to apply to defer their examinations due to illness or other medical reason.

24.04.2017INS02Update
  • Page 1: Instructions section: Updated to include students travelling on behalf of UCT.
20.04.2017ACA39bNew

Title: Application Form Granting Semester Study Abroad Students Permission To Write At Another Location
(Following Disruptions To The Scheduled Exam Session And/ Or Venue)
When to use: This form must be completed by semester study abroad students wishing to apply for permission to write examinations at another location following disruptions to the scheduled exam session and/ or venue.

20.04.2017ACA04Update
  • Page 1: Instructions section: Contact individual name replaced with Student Systems Support.
  • Page 1: Instructions section: Contact individual email address replaced with SSS-Helpdesk@uct.ac.za.
10.04.2017DDB08Update
  • Page 2: Reason for OpenUCT suppression Point 2: DDB chair and RCIPS approval changed to Nominated DVC/DDB Chair and RCIPS.
  • Page 2: Reason for OpenUCT suppression Point 3: Nominated DVC approval changed to Nominated DVC/DDB Chair.
  • Page 2: Reason for OpenUCT suppression Point 4: Nominated DVC approval changed to Nominated DVC/DDB Chair.
  • Page 2: Signature section: Note updated to indicate signature of Nominated DVC/DDB Chair will be obtained by the DDB Office.
  • Page 2: Signature section: Signature of DDB/Nominated DVC changed to Signature of Nominated DVC/DDB Chair.
06.04.2017DDB08Update
  • Page 2: Reason for OpenUCT suppression section: Point 4 Commercialisation changed to 4. Commercialisation Confidentiality.
  • Page 2: Reason for OpenUCT suppression section: Point 4 Approval added for Supervisor, Director: Research Contracts & Innovation and Nominated DVC.
  • Page 2: Reason for OpenUCT suppression section: Point 4 Information pertaining to Suppression period updated.
  • Page 2: Signature section: Signature of Director: Research Contracts & Innovation added to Signature of GSB Director/Dean of Faculty field.
  • Page 2: Signature section: Signature of Nominated DVC added to Signature of DDB field.
28.03.2017TR001New

Title: Cashiers deposit slip
When to use: When regular payments are receipted directly by the Cashiers into specified funds.

24.03.2017HR145Update
  • Page 2: Staff email for life section: Reference to ICTS page on email for retirees added via hyperlink.
24.03.2017HR140Update
  • Page 1: Special leave with pay section: Note added as follows “Note: For overseas travel on UCT business, please complete the INS02 (Overseas Travel Insurance) form electronically and send by email to the Insurance Office.”
13.03.2017DDB11Update
  • Page 1: Note section: Information text presented as bulleted notes.
  • Page 1: Name field: Field name changed to PhD candidate full name.
  • Page 1: Faculty field: New field added.
  • Page 1: Faculty field: changed to a text input field.
  • Page 1: Department field: New field added.
  • Page 1: Declaration section: Section name changed to Part A: Declaration.
  • Page 1: Funding and Fees section: Section name changed to Part B: Funding and Fees.
13.03.2017DDB10Update
  • Page 1: Note section: Initial paragraph of information now presented as bulleted notes.
  • Page 1: Name field: Field name changed to PhD candidate full name.
  • Page 1: Faculty / Department field: Faculty and Department each split into their own field.
  • Page 1: Supervisor's name field: Field name changed to Supervisor's full name.
  • Page 1: Supervisor/s email address field: New field added.
  • Page 1: Co-Supervisor’s full name field: New field added.
  • Page 1: Co-Supervisor’s email address field: New field added.
  • Page 1: Thesis Title field: Moved below Co-Supervisors email address field.
  • Page 1: Target hand in date: Moved below Thesis title field.
  • Page 2: Signature field: Field name changed to Candidate signature.
13.03.2017DDB09Update
  • Page 1: Name field: Field name changed to PhD candidate full name.
  • Page 1: Faculty field: New field added.
  • Page 1: Supervisor's name field: Field name changed to Supervisor's full name.
  • Page 1: Supervisor/s email address field: New field added.
  • Page 1: Co-Supervisor’s full name field: New field added.Page 1: Co-Supervisor’s email address field: New field added.
  • Page 1: Contact details section: Section removed.
  • Page 1: Declaration sentence: Revised to include option to indicate June or December graduation by means of check boxes.
  • Page 1: Candidate’s Signature field. Field name changed to PhD Candidate’s Signature.
  • Page 1: Supervisor's Signature field: Subsidiary text removed.
  • Page 1: Supervisor's support decision: Indicated as a separated statement with checkboxes.
08.03.2017INS02Update
  • Replaced AIG schedule of benefits with updated version called redCarpet Voyager Benefits.
08.03.2017FM049Update
  • Mileage rate changed to R3.55 per km (effective 1 March 2017)
  • S&T max daily rate allowed changed to R397 for meals & incidentals, and changed to R122 for incidentals only (effective 1 March 2017)
08.03.2017FM033Update
  • In B. Breakdown of expenditure section: 
    • Mileage rate changed to R3.55 per km (effective 1 March 2017)
    • S&T: max daily rate allowed changed to R397 for meals & incidentals, and changed to R122 for incidentals only (effective 1 March 2017)
08.03.2017FM032Update
  • In instructions section: "Note" added before "The Purchase Order must be dated prior to the applicant leaving on their trip". 
  • B. ALLOWANCE section: For local travel, the allowed MAXIMUM daily rate changed to R122.00 for incidental costs only or R397.00 for meals and incidentals.Instructions section: Rate effective date updated to current year. 
08.03.2017FM030Update
  • Instructions section: Rate effective date updated to current year. 
  • SARS rates per km for motor vehicles changed to R3.55 and motor cycles changed to R2.49.
06.03.2017HR101Update
  • Page 2: Employment Equity Details section: “mental disability” has changed to “psycho-social disability”.
23.02.2017R&I16Update
  • Page 1: Dates section: Submission deadline dates updated.
  • Page 1: Dates section: Committee meeting deadline dates updated.
  • Page 1: Dates section: Outcome deadline date updated.
  • Page 2: More information section: Contact email address updated.
21.02.2017ACA42Update
  • Page 1: Section 1: Initial wording changed to "i hereby apply for grace period".
  • Page 1: Section 8: Finance approval new section added.
16.02.2017HR174Update
  • Page 3: When do I submit this form? section: Changed:
    The Dean’s Office will invite staff members to apply, or be nominated, for ad hominem promotion or remuneration above Rate for Job on grounds of excellence.” to
    The Dean’s Office will invite staff members to apply, or be nominated, for ad hominem promotion or remuneration above SASP (Standard Academic Salary Package) on grounds of excellence for Professors and merit awards for Lecturer, Senior Lecturer and Associate Professor.
16.02.2017HR152Update
  • Clean-up on terminology used for jobs and positions.
16.02.2017 HR100d Update
  • Clean-up on terminology used for jobs and positions.
16.02.2017 HR201 Update
  • Page 1: Added a question to the section for those who have previously work at UCT, “If yes above, did you previously receive an austerity related voluntary package?”.
15.02.2017 HR140 Update
  • Page 1: Family responsibility leave section:
    • “Illness of a child, spouse or life partner” changed to “Illness of a child”.
    • Added a checkbox for "Illness of an immediate family member".
14.02.2017 SD005 Update
  • Page 1: Title: Updated to Request for Debtors Customer Refund.
  • Page 1: Instructions section: Wording completely revised.
  • Page 1: Debtors Customer Details section: Customer Number field updated to "Customer Number in SAP".
  • Page 1: Debtors Customer Details section: Receipt Reference field updated to "Receipt Reference in SAP".
  • Page 1: Debtors Customer Details section: Reason for Refund field updated to "Reason for Customer Refund".
  • Page 1: Banking Details section: Banker field updated to "Name of Bank".
  • Page 1: Banking Details section: Type of Account field updated to "Type of Bank Account".
  • Page 1: Requested by section: Description updated to refer to Internal Section Name / Department / Faculty.
  • Page 1: Requested by section: Dept / Faculty field updated to "Dept & Faculty".
  • Page 1: Requested by section: b) Proof in debtors account updated to b) Proof in debtors account "b) Debtors customer account statement and current status".
  • Page 1: Requested by section: c) Confirmation of payment updated to "c) Deposit/ Payment slip".
  • Page 1: Requested by section: d) Proof of banking details updated to " d) Bank statement with proof of payment & account holder ".
  • Page 1: Checked by Faculty Finance section: Reference to department in section heading removed.
13.02.2017 FHS020 Update
  • Page 1: Name of database section: First question split into two sub-sections.
  • Page 1: Type of data / specimens section: Note updated to include a specific list.
  • Page 2: Informed consent justification section: Important note wording updated.
10.02.2017 ACA35 Update
  • Page 1: Section One: Additional option “Conversion from contact to online” added.
  • Page 1: Section Two: “Session” field added.
  • Page 1: Section Two: “Is this a foundation course?” field changed to “Is this an undergraduate foundation course?”.
  • Page 2: Section Two: “Pre-requisites” field changed to “Pre-requisite courses”.
  • Page 2: Section Two: “Co-requisites” field changed to “Co-requisite courses”.
  • Page 3: Section Four: “Session” field duplicating information from “Session” field in Section Two.
10.02.2017 ACA34 Update
  • Page 1: Section A: “Curriculum Outline” added to “For Faculty Accreditation Committee” field.
  • Page 1: Section A: “Session” replaced with the word “meeting”.
  • Page 1: Section A: “Slot” replaced with the word “timetable slot”.
  • Page 1: Section A: “Proposed tutorial timetable slot” field added.
  • Page 1: Section A: Time table fields reformatted to a 4 x 4 table.
  • Page 2: Section A: “Assessment” field changed to “Nature of Assessment”.
  • Page 2: Section A: Additional informational wording added to “Nature of Assessment” field.
  • Page 2: Section A: “Can a supplementary exam be awarded for this course” field moved to the end of Section A.
  • Page 2: Section B: Wording “in current year” removed from “Names of other staff involved” field.
  • Page 3: Foundation Courses: “Undergraduate Only” added to Foundation Courses heading.
  • Page 3: Foundation Courses: First question changed to “Is this a foundation course?” (Y / N drop-down list)
  • Page 3: Foundation Courses: Options represented as four checkboxes (Extended / Augmented / Fully foundational / Augmenting).
  • Page 3: Foundation Courses: Signature field added for Director: Academic Development Programme.
  • Page 3: Foundation Courses: Signature field added for Faculty Unit Head: Academic Development Programme
  • Page 3: Foundation Courses: Date field added for Director: Academic Development Programme.
  • Page 4: Section E: “Assessment” field changed to “Nature of Assessment”.
10.02.2017 R&I08 Update
  • Page 1: Eligibility section: Reference to T2 in first bullet point removed.
08.02.2017 HR102 Update
  • Clean-up of terminology used for jobs and positions.
  • Page 2: Where do I send this form section: First bullet point reference to "Rate for Job" replaced with "SASP (Standard Academic Salary Package)".
  • Page 2: Where do I send this form section: Second bullet point reference to "Rate for Job" replaced with "SASP (Standard Academic Salary Package)".
  • Page 2: Where do I send this form section: Fifth bullet point reference to "Manager: Remuneration, Policy and HR Administration" replaced with "Senior Manager: HR Compensation and Benefits".
08.02.2017 HR109 Update
  • Clean-up of terminology used for jobs and positions.
08.02.2017 HR168 Update
  • Clean-up of terminology used for jobs and positions.
08.02.2017 HR180 Update
  • Clean-up of terminology used for jobs and positions.
08.02.2017 HR186 Update
  • Clean-up of terminology used for jobs and positions.
08.02.2017 HR187 Update
  • Clean-up of terminology used for jobs and positions.
08.02.2017 HR188 Update
  • Clean-up of terminology used for jobs and positions.
08.02.2017 HR189 Update
  • Clean-up of terminology used for jobs and positions.
08.02.2017 HR191 Update
  • Clean-up of terminology used for jobs and positions.
  • Form name changed from "Job Description" to "Position description".
  • Form description changed to "This form serves as a template for the writing of position descriptions".
08.02.2017 HR192 Update
  • Clean-up of terminology used for jobs and positions.
  • Form name changed from "Job evaluation application form" to "Position evaluation application form".
  • Form description changed to "When a position needs to be evaluated and graded".
08.02.2017 HR193 Update
  • Clean-up of terminology used for jobs and positions.
08.02.2017 HR200 Update
  • Clean-up of terminology used for jobs and positions.
08.02.2017 HR202 Update
  • Clean-up of terminology used for jobs and positions.
08.02.2017 HR203 Update
  • Clean-up of terminology used for jobs and positions.
08.02.2017 HR210 Update
  • Clean-up of terminology used for jobs and positions.
08.02.2017 HR211 Update
  • Clean-up of terminology used for jobs and positions.
08.02.2017 HR212 Update
  • Clean-up of terminology used for jobs and positions.
06.02.2017 INS03 Update
  • Page 1: Note section: High risk portable devices and equipment R20 000.00 added to Assets (Other) paragraph.
03.02.2017 AS001 Update
  • Page 1: Section 3: Cost > R100 000 and < = R1 000 000 changed to Cost > R100 000 and < = R2 000 000.
  • Page 1: Section 3:Cost > R1 000 000 changed to Cost > R2 000 000.
02.02.2017 ACA09 Update
30.01.2017 DDB08 Update
  • Form layout revised and reformatted.
27.01.2017 ACA40 Update
  • Page 1: Information section: Reference to nominee removed in point 2.
  • Page 2: Part III Approval section: Reference to nominee removed.
26.01.2017 R&I08 Update
  • Page 1: Information section: Submission deadlines dates updated.
  • Page 1: Information section: Committee meeting dates updated.
  • Page 1: Information section: Outcome dates updated.
  • Page 1: Conditions section: 4th bullet point updated to reference current and following years.
  • Page 1: More information section: Contact person and telephone number updated.
  • Page 1: Submission requirements section: Reference to contact person updated.
  • Page 2: Research Outputs of the Applicant section: URL to SA lists updated.
  • Page 4: Conference budget section: Incidental cost changed from R109.00 to R115.00.
  • Page 4: Conference budget section: Meals and incidental cost changed from R353.00 to R372.00.
26.01.2017 R&I24 Update
  • Page 3: Provisional budget section: URL to SARS rate per country updated.
  • Page 3: Provisional budget section: Local rate changed from to R115.00.
  • Page 3: Provisional budget section: Incidental costs arte changed from R353.00 to R372.00.
25.01.2017 INS02 Update
  • Page 1: Note section: Last bullet point updated from R27/day to R30/day.
23.01.2017 R&I13 Update
  • Page 1: Section One: Deadline dates updated for current year.
  • Page 1: Conditions section: Building name updated.
  • Page 1: Conditions section: Phone extension number updated.
  • Page 1: Conditions section: Contact email address updated.
  • Page 2: Eligibility section: First bullet point updated to include permanent ad T2 contract academic staff.
  • Page 2: Eligibility section: Second bullet point added to include Permanent PASS staff affiliated to an academic department.
  • Page 2: Eligibility section: Fourth bullet point updated to refer to Permanent joint academic staff.
  • Page 2: Submission Requirements section: Research Grants Management Cluster updated to Research Support Services Cluster.
19.01.2017 R&I24 Update
  • Page 1: Information section: Dates updated for current year (2017).
  • Page 2: More information section: Contact person details updated.
  • Page 3: Provisional budget section: Reference resource URL updated.
  • Page 4: DHET accredited publications produced section: Reference resource URL updated.
19.01.2017 FM006 Update
  • Page 1: Central Govt-General Subsidies Section: SUBSIDY DHET FEE ADJUSTMENT GRANT added.
  • Page 2: Tuition Fees & Levies Section: FEES WAIVER DHET FEE ADJUSTMENT GRANT added.
18.01.2017 ACA24 Update
  • Form layout revised and reformatted.
18.01.2017 ACA23 Update
  • Form layout revised and reformatted.
10.01.2017 PG021 Update
  • Page 1: Student Details section: Reference to 2016 updated to 2017.
09.01.2017 PG001 Update
  • Page 1: For Office Use Only: Section added at the start of the form.
  • Page 1: Section 1: References to 2016 updated to 2017.
  • Page 1: Section 2: Point 4 added to the Note.
  • Page 1: Section 3: Bursary wording added to Grantholder Bursary field.
  • Page 1: Contact details section: Health Sciences details updated.
  • Page 1: Note section: Reference to 2016 (in point 5) updated to 2017.
09.01.2017 PG002 Update
  • Page 1: For Office Use Only: Section added at the start of the form.
  • Page 1: Section 1: References to 2016 updated to 2017.
  • Page 1: Section 2: Third checkbox wording updated.
  • Page 1: Section 3: References to 2016 updated to 2017.
  • Page 1: Section 3: Signature of Fundholder or head of Dept added.
  • Page 1: Enquiries Section: Contact details updated.
09.01.2017 PG014 Update
  • Page 1: For Office Use Only: Section added at the start of the form.
  • Page 1: Important Notes section: NRF TWAS, NRF Early Career added to point 1.
  • Page 1: Section 2: Third checkbox wording updated.
  • Page 1: Section 3: Additional phrase added at the end of the declaration.
09.01.2017 PG015 Update
  • Page 1: For Office Use Only: Section added at the start of the form.
  • Page 1: Section 3: Additional phrase added at the end of the declaration.
09.01.2017 PG016 Update
  • Page 1: For Office Use Only: Section added at the start of the form.
  • Page 1: Section 3: Additional phrase added at the end of the declaration.
09.01.2017 PG022 Update
  • Page 1: For Office Use Only: Section added at the start of the form.
  • Page 1: Section 1: References to 2016 updated to 2017.
  • Page 1: Section 1: Wording in Note changed to "require a deposit".
  • Page 1: Section 3: References to 2016 updated to 2017.
  • Page 1: Section 3: Additional phrase added at the end of the declaration.
03.01.2017 HR140 Update
  • Form updated to accommodate the change from maternity/paternity leave to parental leave.
     
     
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