Updates and New Forms

 
UCT Administrative Forms Student Administrative Forms Updates and new forms Archives Top 20 Form help
 
Last updated: 18 June 2018
 

Information

 Archive of Changes

Note:
  • Only updates and new forms for the current year are shown here.
  • For a list of form changes applied in previous years, please see the Archived form changes section.
 Changes to UCT Administrative Forms have been recorded since
 3 September 2003. To view archived form changes, please select  a year:

 
   

2018

Date Form name Change Description of change / Details of new form
18.06.2018 HR145Update
  • Page 1: Notes section: Contact person for exit interview, referenced in fourth bullet point, changed from Lucina Reddy to Glenda Kayster.
18.06.2018 HR168Update
  • Page 1: Notes section: Employment Equity Specialists, referenced in second bullet, changed from Lucina Reddy to Glenda Kayster and Ursula Fisher.
  • Page 4: Where do I send this form? section: Employment Equity Specialists, referenced in second paragraph, changed from Lucina Reddy to Glenda Kayster and Ursula Fisher with updated associated email addresses.
  • Page 4: Queries? section: Employment Equity Specialists referenced changed from Lucina Reddy to Glenda Kayster and Ursula Fisher.
13.06.2018 MM003Update
  • Page 1: Instructions: URL updated to point to latest file in second bullet point.
  • Page 1: Instructions: Room number updated to Room 2.19 in second bullet point.
  • Page 2: To be completed by HOD section: Reference to UCT Purchasing Card Policy changed to UCT Procurement Card Policy.
  • Page 2: To be completed by Line Manager for the cardholder section: Reference to UCT Purchasing Card Policy changed to UCT Procurement Card Policy.
  • Page 2: To be completed by the Area /Faculty Finance Manager section: Reference to UCT Purchasing Card Policy changed to UCT Procurement Card Policy.
  • Page 3: About the UCT Purchasing Card section: Typical Purchasing Card transactions heading changed to Typical PCard transactions.
  • Page 3: About the UCT Purchasing Card section: Authorisations heading changed to UCT Authorisations.
  • Page 3: About the UCT Purchasing Card section: Nedbank application form first bullet point changed to reference section 2.7 and 9.1 as applicable sections to complete.
  • Page 3: About the UCT Purchasing Card section: Bank charges associated with the Pcard first bullet point annual card fee updated to R220 at present.
  • Page 3: About the UCT Purchasing Card section: Replacement card fee when card is lost/stolen/replaced updated to R175 and it is subject to change annually.
  • Page 3: About the UCT Purchasing Card section: Bank charges associated with the Pcard final note references 2018 bank rates) which is subject to change.
12.06.2018 HR201Update
  • Page1: Form title: Changed from "Application form for Staff Vacancies" to "Staff vacancies application form".
12.06.2018 HR100aUpdate
  • Page 3: Attachments section: Reference to HR201 (Staff vacancies application form), in the T2 or permanent cateagory, updated to reflect new HR201 form title.
12.06.2018 HR100cUpdate
  • Page 3: What other documents do I need to submit? section: Reference to "Candidate’s HR201 Staff vacancies application form" updated to reflect new HR201 form title.
08.06.2018 HR193Update
  • All pages: Dates changed throughout form from “2017 – 2018” to “2018 – 2019”.
  • Page 1: First paragraph: “these three categories only” changed to “these four categories only”.
  • Page 1: Section D: New section added for formal learnerships.
  • Page 1: Notes section: 2017 submission date changed to Tuesday 31 July 2018.
  • Page 1: Details of staff development initiative or project section: New line (and reference) to sectiton D: formal learnerships added.
  • Page 5: When do I complete this form? section: Section D for formal learnerships added.
  • Page 5: When do I submit this form? section: 2017 submission date changed to Tuesday 31 July 2018.
  • Page 5: When will I receive feedback on the success of this application? section: Committee meeting date changed to August 2018 and outcome date to September 2018.
  • Page 6: What are the criteria on which this application will be assessed? section: Point 4 added to cover formal learnerships (with subsequent points renumbered accordingly).
  • Page 8: SDC (Servicing Officer) swimlane: Second box updated to reference invitation being sent out through HR Client Services team.
28.05.2018 FHS005Update
  • Page1: Note section: Address details updated.
  • Page1: Note section:Telephone number updated.
  • Page1: Note section: Email address updated.
28.05.2018 FHS004Update
  • Page1: Note section: Address details updated.
  • Page1: Note section:Telephone number updated.
  • Page1: Note section: Email address updated.
28.05.2018 FHS003Update
  • Page 1: Submission details section: COntact name updated.
  • Page 1: Submission details section: Address details updated.
  • Page 1: Submission details section:Telephone number updated.
  • Page 1: Submission details section: Email address updated.
  • Page 4: Section 9 Research Participants: Uppercase changed to lowercase in "Duties/Procedures to Be Performed on The Animal".
  • Page 7: Section 19 Overview of experimental design: "?" removed from Day 30: Endpoint.
  • Page 8: Section 20 Details of experimental procedures: Reference to implants removed form third bullet point.
  • Page 8: Section 21 Animal wellbeing: "eg" replaced with "e.g".
  • Page 11: Secion 23 Animal care: "specific study requirements" changed to "study requirements".
  • Page 13: Section 24.4. Method of Disposal: "Carcass" changed to uppercase.
  • Page 13: Section 24.4. Method of Disposal: "Zip lock" chaged to two words.
  • Page 19: Score 3: Severe discomfort or stress: "eg" replaced with "e.g".
  • Page 23: New Protocol Application section: Email address updated in third bullet point.
23.05.2018 R&I16Update
  • Page 2: More information section: Research Support Services Cluster renamed Research Support Services.
  • Page 2: Applicant particulars section: Race field added.
  • Page 2: Applicant particulars section: Footnote added "Due to the reporting requirement to indicate demographic distributions, the field for race has been added. Please note that this field will not prejudice your application."
22.05.2018 R&I16Update
  • Page 1: Dates section: Submission deadline dates updated.
  • Page 1: Dates section: Committee meeting deadline dates updated.
  • Page 1: Dates section: Outcome deadline date updated.
  • Page 2: More information section: Contact email address updated.
18.05.2018 PG026 New

Title: Postdoctoral Research Allowance Transfer form
When to use: Used for NRF PDRF Running Expenses.

16.05.2018 HR145Update
  • Page 1: SAP, business objects (BOBJ) and purchasing card status section: Second set of questions on right side of section rephrased as instructions to guide the line manager.
  • Page 1: SAP, business objects (BOBJ) and purchasing card status section: “If yes, has termination of SAP access been requested?” changed to “If yes, Line Manager logs Helpdesk call requesting SAP access termination.”
  • Page 1: SAP, business objects (BOBJ) and purchasing card status section: “If yes, has another user recreated all scheduled reports?” changed to “If yes, Line Manager ensures scheduled reports are recreated by another user.”
  • Page 1: SAP, business objects (BOBJ) and purchasing card status section: “If yes, has Purchasing Card Administrator been informed?” changed to “If yes, Line Manager informs Purchasing Card Administrator.”
10.05.2018 SAP09Update
  • Page 1: Instructions section: Word doc indicated as preferred file type.
  • Page 1: Instructions section: Location of saved file changed to G:\FND > FUG > CMR WORKINGS.
10.05.2018 HR100aUpdate
  • Page 1: Appointment details section: Wording changed from "If applicable, who is this staff member replacing?" to "If applicable, last person employed in position".
  • Page 1: Appointment details section: Line Manager field added.
10.05.2018 HR100bUpdate
  • Page 1: Appointment details section: More space created for entries in the Faculty, Department and Division/Unit/Section fields.
  • Page 1: Appointment details section: Design of Position and Conditions of Service fields changed.
  • Page 1: Appointment details section: Line Manager field added.
10.05.2018 HR100cUpdate
  • Page 1: Details of recommended appointment section: "If applicable, last person employed in position" field added.
  • Page 1: Details of recommended appointment section: Line Manager field added.
10.05.2018 HR102Update
  • Page 1: Submission date table: Table removed and replaced with new bullet point under Notes section “Submit the form in time to reach HR Administration by the 3rd of the month in which the change takes effect".
  • Page 1: Existing appointment details section: Position Number field moved alongside Position Title field to create space.
  • Page 1: Change details section: Date/s of Change sub-section: Spelling of “applicable” abbreviation changed from "applic." to "appl." in the To field.
  • Page 1: Change details section: Change in Organisation Structure sub-section: New Department and New Division/Unit/Section fields split into individual table rows.
  • Page 1: Change details section: Change in Organisation Structure sub-section: New Line Manager field added.
  • Page 1: Change details section: Full-time Secondment sub-section: Spelling of “applicable” abbreviated as "appl." in New Division/Unit/Section field.
  • Page 1: Change details section: Full-time Secondment sub-section: New Line Manager, New Fund and New Cost Center fields added.
10.05.2018 HR200Update
  • Page 1: Post Details section: "If applicable, last person employed in position" field added.
  • Page 1: Post Details section: Reason for vacancy field added.
  • Page 1: Post Details section: Academic level/Payclass field moved up a line and to the right.
  • Page 1: Post Details section: Line Manager field added.
  • Page 1: Post Details section: "If PASS position, grading process complete?" field added.
  • Page 1: Post Details section: Funding field changed to Source of funding.
  • Page 1: Post Details section: Funding of post (including Fund and Cost centre fields) added.
  • Page 1: HR Practitioner Checklist section: Section renamed from "HR Office Use" to "HR Practitioner Checklist".
  • Page 1: HR Practitioner Checklist section: HR Requester Name field changed to HR Practitioner Name.
  • Page 1: HR Practitioner Checklist section: Existing checklist items re-worded.
  • Page 1: HR Practitioner Checklist section: Ensured position is on position list field added.
10.05.2018 HR202Update
  • Page 1: Vacancy section: "If applicable, last person employed in position" field added.
  • Page 1: Vacancy section: Confirm reason for vacancy field changed to Reason for vacancy.
  • Page 2: Process issues section: HR Practitioner: Ensured position is on position list checklist item added.
10.05.2018 ACA44bhlpUpdate
  • Help document reviewed and revised.
09.05.2018 ACA44bUpdate
  • Page 1: Form Number: Form renumbered from DE001 to ACA44b.
09.05.2018 ACA44aUpdate
  • Page 1: Notes section: Fourth bullet point wording changed from "faculty and student number" to "surname and student number".
  • Page 1: Notes section: Sixth bullet point URL link updated to latest version of the General Rules and Policies handbook.
09.05.2018 ACA44Update
  • Page 1: Notes section: Third bullet point refernce to ACA44b included.
  • Page 1: Notes section: Third bullet point refernce to Psychologist’s letter removed.
  • Page 1: Notes section: Third bullet point refernce to psychological grounds removed.
  • Page 1: Notes section: Fourth bullet point wording changed from "faculty and student number" to "surname and student number".
  • Page 1: Notes section: Sixth bullet point URL link updated to latest version of the General Rules and Policies handbook.
  • Page 1: Student Details section: Email address field removed.
  • Page 1: Student Details section: Faculty drop-down field moved one row lower.
  • Page 1: Acknowledgement Checklist section: Point 2 URL link updated to latest version of the General Rules and Policies handbook.
  • Page 1: Acknowledgement Checklist section: Point 3 URL link updated to latest version of the General Rules and Policies handbook.
  • Page 1: Acknowledgement Checklist section: Point 5 refernce to ACA44b included.
  • Page 1: Acknowledgement Checklist section: Point 5 refernce to psychological grounds removed.
  • Page 1: Acknowledgement Checklist section: Point 7 URL link updated to latest version of the General Rules and Policies handbook.
08.05.2018 HR154 New

Title: Optional reduction of UCTRF death-in-service cover (new members)
When to use: When new UCTRF members choose to reduce their death-in-service cover.

08.05.2018 HR162a New

Title: Selection Committee Chief Operating Officer
When to use: When appointing a selection committee to recruit and fill a vacant Chief Operating Officer post.

08.05.2018 HR162bUpdate
  • Page 1: Form name: Form renamed from HR162 to HR162b
  • Page 1: File format: Form file format changed from .doc to .docx.
08.05.2018 HR156Update
  • Page 1: Notes section: Fourth bullet, first sub-bullet wording changed from “Annually on 1 June, without needing to produce evidence of your good health.” to “Annually effective 1 June, without needing to produce evidence of your good health. You will be provided with the necessary forms to change your cover when you receive your annual benefit statement.”.
08.05.2018 HR145Update
  • Page 1: SAP and Purchasing card status section: Section renamed to “SAP, Business Objects (BOBJ) and purchasing card status”.
  • Page 1: SAP and Purchasing card status section: SAP User field wording changed from “If yes, has SAP access been terminated?” to “If yes, has SAP access been requested to be terminated?”.
  • Page 1: SAP and Purchasing card status section: New row added for BBusiness objects (BOBJ) user.
03.05.2018 SAP01ServiceNow request

This form is no longer in use. This request can now be completed in ServiceNow: SAP Training Request

03.05.2018 SAP02ServiceNow request

This form is no longer in use. This request can now be completed in ServiceNow: SAP Training Request

03.05.2018 SAP04ServiceNow request

This form is no longer in use. This request can now be completed in ServiceNow: SAP Training Request

03.05.2018 FM004Update
  • Page 1: Information section: Organisational (ORG) unit name changed to Departmental ORG unit name.
  • Page 1: Information section: Existing ORG field removed.
  • Page 1: Information section: New ORG (attach approval) field removed.
  • Page 1: Create a new funds centre section: Superior parent fund center / fund center field removed.
  • Page 1: Create a new funds centre section: Existing departmental ORG code field added.
  • Page 1: Create a new funds centre section: New departmental ORG code (attach approval from Registrar) field added.
  • Page 1: Change an existing funds centre section: Existing Fund Center field updated to Existing Fund Center Code.
30.04.2018 EBE05hlp New

Title: Health and Safety Guidelines for Outdoor / Off-campus Group Activities
When to use: Help document for reference when completing the EBE05a, EBE05b or EBE05c.

30.04.2018 EBE05a New

Title: Basic Risk Assessment for Outdoor / Off-campus Activity
When to use: When a staff member wishes to provide a risk assessment of the of the outdoor / off-campus activity area.

30.04.2018 EBE05b New

Title: Student Information and Consent for Outdoor / Off-campus Activity
When to use: When a student wishes to participate in an outdoor / off-campus activity.

30.04.2018 EBE05c New

Title: Authorisation for Outdoor / Off-campus Activity
When to use: When a staff member in charge of an outdoor / off-campus activity wishes to gain authorisation from the Head of Department prior to the commencement of the activity.

25.04.2018 FM034Update
  • Page 1: Section B: Note removed relating to new floats.
  • Page 1: Section B: Purchaser Name and Surname new field added.
  • Page 1: Section B: Ext field added.
25.04.2018 HR204Update
  • Page 1: Final field at bottom of page: Wording in parenthesis added to field label "(Please indicate name of media or website)".
  • Page 2: Three referee names and contact details section: Column added to table "Relationship to you".
  • Page 2: Three referee names and contact details section: Email address field and Contact number field combined into a single column renamed "Contact details (email address & tel no)".
16.04.2018 ACA44aUpdate
  • Page 1: Important section: Third bullet point added "The consultation must take place before or on the day of the exam".
10.04.2018 ACA44aUpdate
  • Page 1: Declaration section: Declaration wording revised.
10.04.2018 ACA40Update
  • Page 3: Procedure section: 1.2 wording revised.
  • Page 3: Procedure section: 1.7 wording revised.
  • Page 4: Procedure section: 4.2 wording revised.
  • Page 5: Case of illness section: 5.1 wording revised.
10.04.2018 ACA39Update
  • Page 4: Procedure section: 1.2 wording revised.
  • Page 4: Procedure section: 1.7 wording revised.
  • Page 5: Procedure section: 4.2 wording revised.
  • Page 6: Case of illness section: 5.1 wording revised.
10.04.2018 ACA38Update
  • Page 1: Rules section: Rule G16.4 wording revised.
10.04.2018 ACA37Update
  • Page 1: Rules section: Rule G16.4 wording revised.
10.04.2018 ACA07Update
  • Page 1: Section A: Information wording revised.
09.04.2018 LAW02Update
  • Page 1: Notes section: Deputy Dean Postgraduate Studies: Associate Professor Graham Bradfield added.
  • Page 1: Notes section: PG: LawPGDD@uct.ac.za email address added.
  • Page 1: Faculty Office Use Only section: Approval (Optional) Programme Convenor field added.
  • Page 2: Requirements section: Deputy Dean Postgraduate Studies: Associate Professor Graham Bradfield added.
  • Page 2: Requirements section: PG: LawPGDD@uct.ac.za email address added.
16.03.2018 BAS11Update
  • Page 1: Email fields: Validation on the email fields revised to allow inclusion of uppercase letters.
14.03.2018 HR145Update
  • Page 1: Notes section: Third bullet point removed. (“Print page 1 only if you are familiar with the contents of page 2.”).
  • Page 1: Notes section: Fifth bullet point, referencing Vula exit questionnaire, re-worded to accommodate an additional reference to the exit interview conducted by Lucina Reddy (Employment Equity Specialist).
14.03.2018 HR111Update
  • Page 1: Details section: 'Form completed by' field added.
14.03.2018 HR107Update
  • Page 1: Details section: 'Form completed by' field added.
14.03.2018 HR106Update
  • Page 1: Payment Details section: 'Form completed by' field added.
14.03.2018 HR102Update
  • Page 1: Change Details section: 'Form completed by' field added.
13.03.2018 R&I16Update
  • Page 2: Information section: Submission information changed from Research Grants Management Cluster to Research Support Services Cluster.
13.03.2018 R&I09Update
  • Page 1: Information section: Submission information changed from Research Grants Management Cluster to Research Support Services Cluster.
12.03.2018 FHS16Update
  • Page 4: Summary of Monitoring and Audit Activities: Reference to MCC replaced with SAHPRA.
12.03.2018 FHS15hlpUpdate
  • Page 3: Drug, Device and Biologics Considerations: Reference to MCC replaced with SAHPRA.
  • Page 4: Drug, Device and Biologics Considerations: Reference to MCC replaced with SAHPRA.
12.03.2018 FHS15Update
  • Page 7: Appendix Material: Reference to MCC replaced with SAHPRA.
12.03.2018 FHS13hlpUpdate
  • Page 1: Instructions section: Number of copies of the PI Generated Synopsis & Sponsor’s Synopsis changed from 32 to 10.
  • Page 1: Instructions section: Number of copies of the Consent Forms changed from 32 to 10.
  • Page 1: Instructions section: Additional bullet point added with email submission details.
  • Page 1: Instructions section: Submission note updated with email submission details.
  • Page 2: Category 1 Checklist: Point 9 Reference to MCC replaced with SAHPRA.
  • Page 2: Category 1 Checklist: Point 18 Reference to MCC replaced with SAHPRA.
12.03.2018 FHS13Update
  • Page 10: Note section: Reference to FHS027 removed.
  • Page 11: CLinical trials section 6.1: Reference to Medicines Control Council (MCC)replaced with South African Health Products Regulatory Authority (SAHPRA).
  • Page 15: Category 1 section: Additional bullet point added indicating email details for Synopsis and consent forms for full committee.
  • Page 15: Category 2 section: Additional email address supplied to first bullet point.
  • Page 16: Category 1 Checklist: Point 9 Reference to MCC replaced with SAHPRA.
  • Page 16: Category 1 Checklist: Point 18 Reference to MCC replaced with SAHPRA.
  • Page 17: Submission details section: Email address supplied for electronic copy of submission.
12.03.2018 FHS09Update
  • Page 1: Type of submission section: Reference to MCC replaced with SAHPRA.
12.03.2018 FHS08hlpUpdate
  • Page 1: How to report an internal adverse event section: Reference to MCC replaced with SAHPRA.
12.03.2018 FHS08Update
  • Page 1: Section 3. Follow-up actions: Reference to MCC replaced with SAHPRA.
12.03.2018 FHS06hlpUpdate
  • Page 3: Submission details section: Mrs Lamees Emjedi name removed.
12.03.2018 FHS06Update
  • Page 1: Section 1. Protocol information: hrec-enquiries email address added to field 1.3.
09.03.2018 BAS11Update
  • Page 1: Email fields: Validation on the email fields revised.
08.03.2018 MM031 New

Title: Purchasing Card Document/s Submission
When to use: When PCard transaction document/s need to be submitted for processing on SAP.

07.03.2018 ACA44Update
  • Page 1: Section C Acknowledgement Checklist: Reference to specific dates removed and replaced with "Deferred exams are normally written in the new academic year during January unless otherwise advised by the respective department".
07.03.2018 R&I13Update
  • Page 4: Section 6 Costs: Second bullet point reference to daily rate of R855 per day amended in line with current value displayed in information field 6.2 Subsistence.
06.03.2018 ACA43Update
  • Page 1: Instructions section: 2nd Semester 2018 dates updated.
  • Page 1: Instructions section: 1st Semester 2019 dates updated.
28.02-2018FM030, FM032, FM033, FM049Update
  • Updated forms to reflect S&T rates for 2018.
23.02.2018NRFfund maintenance - Applying for new NRF fundsUpdate
  • Page 2: List of Contacts: Science Faculty contact details updated.
23.02.2018NRF fund maintenance - Closing a fundUpdate
  • Page 2: List of Contacts: Science Faculty contact details updated.
23.02.2018R&I11Update
  • Page 1: In instructions section, updated addressee role to "Manager: Research Support Services
  • Page 1: In Applicant Particulars section, added Race field. 
23.02.2018R&I12Update
  • Page 1: Updated contact block grant faculty contact details for 2018 for EBE (Madoda Signonyela), GSB (Vedantha Singh), HUM (Simphiwe Ngubane), SCI (Shanaaz Smith).
20.02.2018DDB07aUpdate
  • Page 1: Added "Note to examiner:" to the note preceding the section to be completed by examiner.
  • Page 1: To the examiner declaration added:
    • "1. Have you had any contact with the PhD candidate and have you been involved in the research of his/her thesis? If yes, please elaborate."
    • "2. Are you affiliated or associated with UCT in any capacity (including Honorary)? If yes, please elaborate." 
    • Below the question 2 the options: "I have not had any affiliation or association with UCT." and "I have been affiliated or associated with UCT or I am affiliated or associated with UCT in the following capacity:"
19.02.2018INS02Update
  • Page 1: PLEASE NOTE section: Changed premium from R30 p/day to R33 p/day.
15.02.2018HR101Update
  • Page 1: Additional personal details section: Removed home language as no longer required for capture.
  • Page 2: Address details section: Home telephone number removed from Personal contact details section and added to Address details section.
  • Page 2: Emergency contact details and Personal contact details sections swapped to align with SAP capturing order.
  • Page 2: Emergency contact details section: Layout changed to match layout used in Address details section.
15.02.2018HR150Update
  • Page 1: Notes section: Replaced “UCT Retirement Fund” with “University of Cape Town Retirement Fund (UCTRF)”.
  • Page 1: Investment Choice section:
    • Replaced “until the member reaches age 60” with “the beginning of the year in which the member reaches age 60”.
    • Added Portfolio A, B, C and D references to each of the fund names.
    • First paragraph of acknowledgement section: Replaced “your UCT future contributions” with “your future contributions”.
  • Page 2: When do I complete this form? section: 
    • In the first paragraph, replaced “University of Cape Town Retirement Fund” with “UCTRF”.
    • Staff category table: Replaced “Staff on T2 conditions of service” with “Contract staff with a contract of more than 2 years (other than T1 staff)”. Replaced “Staff on T1 conditions of service” with “Staff on T1 conditions of service and other contract staff with contracts of less than 2 years”.
    • Investment choice information: First paragraph, replaced “the Fund” with “UCTRF”. Second paragraph, replaced “one free switch each tax year (1 March to end February)’’ with “one free switch each year (1 July to 30 June)”.
  • Page 2: When do I submit this form? section: Replaced “an employee’s start date” with “your start date”.
15.02.2018HR151Update
  • Page 3: Death-in-service lump sum section:
    • Point 2: Replaced “As a Board we need” with “As a Board, we need”.
    • Point 3: Replaced “dependant” with “dependent”.
15.02.2018HR153Update
  • Throughout:Replaced “the Fund” and “UCT Retirement Fund” with UCTRF” throughout the form.
  • Page 1: Section B, C and D: Added “(tax free)” to all transfer sections.
  • Page 2: First line: Replaced “If you elected to be a deferred pensioner to preserve your UCTRF retiremement benefit” with “If you elected to preserve your UCTRF retrirement benefit by keeping it in the UCTRF”.
  • Point 5: Added “or you can update your beneficiaries on the Sanlam website” at end of paragraph. 
  • Note: Replaced “no Employer retirement benefits will apply” with “no UCT retirement benefits will apply”
  • Page 3: When do I complete this form? section: First paragraph, changed “the University” to “UCT”.
15.02.2018HR155Update
  • Page 2: When do I complete this form? section:
    • Last bullet under note, removed “in consultation with the UCTRF Board”.
  • Page 2: What other forms do I need to complete? section: Replaced “in which case a new UCTRF…” with “in which case your beneficiaries can be updated on the Sanlam website or a new UCTRF…”.
15.02.2018HR156Update
  • Page 1: Notes section: Last bullet point, replaced “You may decrease your optional additional death and disability cover at any time with no requirement for evidence of your good health” with “You may decrease your optional additional death and disability cover on 1 June”.
15.02.2018HR157Update
  • Page 1: Section 6: Replaced “UCT Retirement Fund” with “UCTRF” and replaced “the Fund” with “the UCTRF” throughout.
15.02.2018HR158Update
  • Page 1: Section 3: Replaced “I hereby absolve the Trustees from liability and undertake not to hold the Trustees or the Fund liable or responsible…” with “I hereby absolve the UCTRF Board from liability and undertake not to hold the Board or the UCTRF liable or responsible…”
  • Page 2: Notes section:
    • 2: Replaced “you will be issued with a payment letter, tax certificate and new living annuitant certificate” with “you will be issued with a payment letter and tax certificate”.
    • 4: Replaced “Note that you get one free switch each tax year (1 March to end February)” with “Note that you get one free switch each year (1 July to 30 June)”.
    • 5: Replaced “the Fund” with “the UCTRF”. 
    • 6: Replaced “The Trustees” with “The Board”.
15.02.2018HR168Update
  • Page 1: Notes section: second bullet, replaced “Administrative Officer at the Transformation Services Office” with “Employment Equity Specialist (Lucina Reddy)”.
  • Page 4: Where do I send this form? section: Replaced “Transformation Services Administrative Officer (Cheryl Vallay in Room 2.04, Transformation Services Office, The Cottage or via email to cheryl.vallay@uct.ac.za)” with “Employment Equity Specialist, Lucina Reddy via email at lucina.reddy@uct.ac.za”.
    Queries section: Replaced “Transformation Services Administrative Officer (Cheryl Vallay)” with “Employment Equity Specialist (Lucina Reddy)”.
15.02.2018HR180Update
  • Page 1: Course details section: Removed Registration Fee row from table. 
  • Page 2:  Applicant declaration of understanding of bursary conditions section: Replaced “A cheque will be issued to the approved institution for me to deliver to the institution” with “Payment will be made directly to the tertiary institution”.
  • Page 3: Administrative Clearance section: Changed bursary amount from R7000 to R8000.
  • Page 4: When do I complete this form? section: First bullet under Note, changed bursary amount from R7000 to R8000.
02.02.2018TR001Update
  • Page 1: Office Use Only section: IAPO - SSA field removed.
  • Page 1: Office Use Only section: Fees - Bursary External field removed.
  • Page 1: Payment Details section: IAPO - SSA field removed.
  • Page 1: Payment Details section: Fees - Bursary External field removed.
  • Page 1: Complete form: Format changed from .docx to .pdf.
30.01.2018R&I24Update
  • Page 1: Deadline submission: Dates updated to 2018.
  • Page 1: Committee meeting: Dates updated to 2018.
  • Page 1: Outcome dates: Dates updated to 2018.
  • Page 2: Submit application: Research Grants Management Cluster changed to Research Support Services.
  • Page 2: Detail of applicant section: Asian included as a category in Race field.
24.01.2018ACA42Update
  • Form layout revised and reformatted to .pdf
24.01.2018FHS008Update
  • Page 1: Follow-up actions section: Moved to section 3 from section 4.
  • Page 2: Description of Internal Adverse Event section: Moved to section 4 from section 3 with referenced numbering updated accordingly.
23.01.2018ACA09Update
  • Page 2: Important section: Reference to 2018 Fees handbook URL updated.
  • Page 2: Important section: Cancellation of registration URL updated.
  • Page 2: Instructions section: Internal bookmark links updated.
  • Page 2: Deadline dates section: Deadline dates updated for 2018.
  • Page 2: Student Administration Self Service section: Web URL updated.
  • Page 2: Changing a Programme/Specialisation/Major section: Faculty handbooks web URL updated.
  • Page 2: Withdrawal and Addition of courses section: Faculty handbooks web URL updated.
16.01.2018DDB09Update
  • Page 1: Note section: Third bullet point added indicating registered students in Engineering and Built Environment, Health Sciences and Science should also complete DDB10.
  • Page 1: Acknowledgement section: New section added with previously listed items now listed as five numbered points.
15.01.2018HR151Update
  • Page 1: Your personal details section: New fields added for Email address and Contact number.
  • Page 1: Beneficiaries section: Table redesigned and additional columns added. (e.g. relative’s gender and ID number).
  • Page 2: Section B: “currently” added to first sentence “at the present time” removed.
  • Page 2: Section B: Table redesigned and additional columns added. (e.g. relative’s gender and ID number).
  • Page 2: Section C: Table redesigned and additional columns added. (e.g. relative’s gender and ID number).
  • Page 2: Section C: Sentence at end of Section C updated by changing “UCTRF Fund Administration” to “UCTRF’s Administrators”.
  • Page 3: Recommendations by you to the Trustees section: All references to “Trustees” changed to “Board” throughout document.
  • Page 3: Recommendations by you to the Trustees section: All references to “the Fund” changed to “UCTRF” throughout.
  • Page 3: Recommendations by you to the Trustees section: Point 6c) “on the basis that you will be invited to do so again in a year’s time” removed.
15.01.2018HR155Update
  • Page 1: Your personal details section: New fields added for Email address and Contact number.
  • Page 1: Beneficiaries section: Table redesigned and additional columns added. (e.g. gender and ID number).
  • Page 1: All sections: All references to “Trustees” changed to “Board” throughout document.
11.01.2018LAW01Update
  • Form revised for 2018 issue.
     
     
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