Updates and New Forms

 
UCT Administrative Forms Student Administrative Forms Updates and new forms Archives Top 20 Form help
 
Last updated: 13 March 2017
 

Information

 Archive of Changes

Note:
  • Only updates and new forms for the current year are shown here.
  • For a list of form changes applied in previous years, please see the Archived form changes section.
 Changes to UCT Administrative Forms have been recorded since
 3 September 2003. To view archived form changes, please select  a year:

 
   

2017

Date Form name Change Description of change / Details of new form
13.03.2017DDB11Update
  • Page 1: Note section: Information text presented as bulleted notes.
  • Page 1: Name field: Field name changed to PhD candidate full name.
  • Page 1: Faculty field: New field added.
  • Page 1: Faculty field: changed to a text input field.
  • Page 1: Department field: New field added.
  • Page 1: Declaration section: Section name changed to Part A: Declaration.
  • Page 1: Funding and Fees section: Section name changed to Part B: Funding and Fees.
13.03.2017DDB10Update
  • Page 1: Note section: Initial paragraph of information now presented as bulleted notes.
  • Page 1: Name field: Field name changed to PhD candidate full name.
  • Page 1: Faculty / Department field: Faculty and Department each split into their own field.
  • Page 1: Supervisor's name field: Field name changed to Supervisor's full name.
  • Page 1: Supervisor/s email address field: New field added.
  • Page 1: Co-Supervisor’s full name field: New field added.
  • Page 1: Co-Supervisor’s email address field: New field added.
  • Page 1: Thesis Title field: Moved below Co-Supervisors email address field.
  • Page 1: Target hand in date: Moved below Thesis title field.
  • Page 2: Signature field: Field name changed to Candidate signature.
13.03.2017DDB09Update
  • Page 1: Name field: Field name changed to PhD candidate full name.
  • Page 1: Faculty field: New field added.
  • Page 1: Supervisor's name field: Field name changed to Supervisor's full name.
  • Page 1: Supervisor/s email address field: New field added.
  • Page 1: Co-Supervisor’s full name field: New field added.Page 1: Co-Supervisor’s email address field: New field added.
  • Page 1: Contact details section: Section removed.
  • Page 1: Declaration sentence: Revised to include option to indicate June or December graduation by means of check boxes.
  • Page 1: Candidate’s Signature field. Field name changed to PhD Candidate’s Signature.
  • Page 1: Supervisor's Signature field: Subsidiary text removed.
  • Page 1: Supervisor's support decision: Indicated as a separated statement with checkboxes.
08.03.2017INS02Update
  • Replaced AIG schedule of benefits with updated version called redCarpet Voyager Benefits.
08.03.2017FM049Update
  • Mileage rate changed to R3.55 per km (effective 1 March 2017)
  • S&T max daily rate allowed changed to R397 for meals & incidentals, and changed to R122 for incidentals only (effective 1 March 2017)
08.03.2017FM033Update
  • In B. Breakdown of expenditure section: 
    • Mileage rate changed to R3.55 per km (effective 1 March 2017)
    • S&T: max daily rate allowed changed to R397 for meals & incidentals, and changed to R122 for incidentals only (effective 1 March 2017)
08.03.2017FM032Update
  • In instructions section: "Note" added before "The Purchase Order must be dated prior to the applicant leaving on their trip". 
  • B. ALLOWANCE section: For local travel, the allowed MAXIMUM daily rate changed to R122.00 for incidental costs only or R397.00 for meals and incidentals.Instructions section: Rate effective date updated to current year. 
08.03.2017FM030Update
  • Instructions section: Rate effective date updated to current year. 
  • SARS rates per km for motor vehicles changed to R3.55 and motor cycles changed to R2.49.
06.03.2017HR101Update
  • Page 2: Employment Equity Details section: “mental disability” has changed to “psycho-social disability”.
23.02.2017R&I16Update
  • Page 1: Dates section: Submission deadline dates updated.
  • Page 1: Dates section: Committee meeting deadline dates updated.
  • Page 1: Dates section: Outcome deadline date updated.
  • Page 2: More information section: Contact email address updated.
21.02.2017ACA42Update
  • Page 1: Section 1: Initial wording changed to "i hereby apply for grace period".
  • Page 1: Section 8: Finance approval new section added.
16.02.2017HR174Update
  • Page 3: When do I submit this form? section: Changed:
    The Dean’s Office will invite staff members to apply, or be nominated, for ad hominem promotion or remuneration above Rate for Job on grounds of excellence.” to
    The Dean’s Office will invite staff members to apply, or be nominated, for ad hominem promotion or remuneration above SASP (Standard Academic Salary Package) on grounds of excellence for Professors and merit awards for Lecturer, Senior Lecturer and Associate Professor.
16.02.2017HR152Update
  • Clean-up on terminology used for jobs and positions.
16.02.2017 HR100d Update
  • Clean-up on terminology used for jobs and positions.
16.02.2017 HR201 Update
  • Page 1: Added a question to the section for those who have previously work at UCT, “If yes above, did you previously receive an austerity related voluntary package?”.
15.02.2017 HR140 Update
  • Page 1: Family responsibility leave section:
    • “Illness of a child, spouse or life partner” changed to “Illness of a child”.
    • Added a checkbox for "Illness of an immediate family member".
14.02.2017 SD005 Update
  • Page 1: Title: Updated to Request for Debtors Customer Refund.
  • Page 1: Instructions section: Wording completely revised.
  • Page 1: Debtors Customer Details section: Customer Number field updated to "Customer Number in SAP".
  • Page 1: Debtors Customer Details section: Receipt Reference field updated to "Receipt Reference in SAP".
  • Page 1: Debtors Customer Details section: Reason for Refund field updated to "Reason for Customer Refund".
  • Page 1: Banking Details section: Banker field updated to "Name of Bank".
  • Page 1: Banking Details section: Type of Account field updated to "Type of Bank Account".
  • Page 1: Requested by section: Description updated to refer to Internal Section Name / Department / Faculty.
  • Page 1: Requested by section: Dept / Faculty field updated to "Dept & Faculty".
  • Page 1: Requested by section: b) Proof in debtors account updated to b) Proof in debtors account "b) Debtors customer account statement and current status".
  • Page 1: Requested by section: c) Confirmation of payment updated to "c) Deposit/ Payment slip".
  • Page 1: Requested by section: d) Proof of banking details updated to " d) Bank statement with proof of payment & account holder ".
  • Page 1: Checked by Faculty Finance section: Reference to department in section heading removed.
13.02.2017 FHS020 Update
  • Page 1: Name of database section: First question split into two sub-sections.
  • Page 1: Type of data / specimens section: Note updated to include a specific list.
  • Page 2: Informed consent justification section: Important note wording updated.
10.02.2017 ACA35 Update
  • Page 1: Section One: Additional option “Conversion from contact to online” added.
  • Page 1: Section Two: “Session” field added.
  • Page 1: Section Two: “Is this a foundation course?” field changed to “Is this an undergraduate foundation course?”.
  • Page 2: Section Two: “Pre-requisites” field changed to “Pre-requisite courses”.
  • Page 2: Section Two: “Co-requisites” field changed to “Co-requisite courses”.
  • Page 3: Section Four: “Session” field duplicating information from “Session” field in Section Two.
10.02.2017 ACA34 Update
  • Page 1: Section A: “Curriculum Outline” added to “For Faculty Accreditation Committee” field.
  • Page 1: Section A: “Session” replaced with the word “meeting”.
  • Page 1: Section A: “Slot” replaced with the word “timetable slot”.
  • Page 1: Section A: “Proposed tutorial timetable slot” field added.
  • Page 1: Section A: Time table fields reformatted to a 4 x 4 table.
  • Page 2: Section A: “Assessment” field changed to “Nature of Assessment”.
  • Page 2: Section A: Additional informational wording added to “Nature of Assessment” field.
  • Page 2: Section A: “Can a supplementary exam be awarded for this course” field moved to the end of Section A.
  • Page 2: Section B: Wording “in current year” removed from “Names of other staff involved” field.
  • Page 3: Foundation Courses: “Undergraduate Only” added to Foundation Courses heading.
  • Page 3: Foundation Courses: First question changed to “Is this a foundation course?” (Y / N drop-down list)
  • Page 3: Foundation Courses: Options represented as four checkboxes (Extended / Augmented / Fully foundational / Augmenting).
  • Page 3: Foundation Courses: Signature field added for Director: Academic Development Programme.
  • Page 3: Foundation Courses: Signature field added for Faculty Unit Head: Academic Development Programme
  • Page 3: Foundation Courses: Date field added for Director: Academic Development Programme.
  • Page 4: Section E: “Assessment” field changed to “Nature of Assessment”.
10.02.2017 R&I08 Update
  • Page 1: Eligibility section: Reference to T2 in first bullet point removed.
08.02.2017 HR102 Update
  • Clean-up of terminology used for jobs and positions.
  • Page 2: Where do I send this form section: First bullet point reference to "Rate for Job" replaced with "SASP (Standard Academic Salary Package)".
  • Page 2: Where do I send this form section: Second bullet point reference to "Rate for Job" replaced with "SASP (Standard Academic Salary Package)".
  • Page 2: Where do I send this form section: Fifth bullet point reference to "Manager: Remuneration, Policy and HR Administration" replaced with "Senior Manager: HR Compensation and Benefits".
08.02.2017 HR109 Update
  • Clean-up of terminology used for jobs and positions.
08.02.2017 HR168 Update
  • Clean-up of terminology used for jobs and positions.
08.02.2017 HR180 Update
  • Clean-up of terminology used for jobs and positions.
08.02.2017 HR186 Update
  • Clean-up of terminology used for jobs and positions.
08.02.2017 HR187 Update
  • Clean-up of terminology used for jobs and positions.
08.02.2017 HR188 Update
  • Clean-up of terminology used for jobs and positions.
08.02.2017 HR189 Update
  • Clean-up of terminology used for jobs and positions.
08.02.2017 HR191 Update
  • Clean-up of terminology used for jobs and positions.
  • Form name changed from "Job Description" to "Position description".
  • Form description changed to "This form serves as a template for the writing of position descriptions".
08.02.2017 HR192 Update
  • Clean-up of terminology used for jobs and positions.
  • Form name changed from "Job evaluation application form" to "Position evaluation application form".
  • Form description changed to "When a position needs to be evaluated and graded".
08.02.2017 HR193 Update
  • Clean-up of terminology used for jobs and positions.
08.02.2017 HR200 Update
  • Clean-up of terminology used for jobs and positions.
08.02.2017 HR202 Update
  • Clean-up of terminology used for jobs and positions.
08.02.2017 HR203 Update
  • Clean-up of terminology used for jobs and positions.
08.02.2017 HR210 Update
  • Clean-up of terminology used for jobs and positions.
08.02.2017 HR211 Update
  • Clean-up of terminology used for jobs and positions.
08.02.2017 HR212 Update
  • Clean-up of terminology used for jobs and positions.
06.02.2017 INS03 Update
  • Page 1: Note section: High risk portable devices and equipment R20 000.00 added to Assets (Other) paragraph.
03.02.2017 AS001 Update
  • Page 1: Section 3: Cost > R100 000 and < = R1 000 000 changed to Cost > R100 000 and < = R2 000 000.
  • Page 1: Section 3:Cost > R1 000 000 changed to Cost > R2 000 000.
02.02.2017 ACA09 Update
30.01.2017 DDB08 Update
  • Form layout revised and reformatted.
27.01.2017 ACA40 Update
  • Page 1: Information section: Reference to nominee removed in point 2.
  • Page 2: Part III Approval section: Reference to nominee removed.
26.01.2017 R&I08 Update
  • Page 1: Information section: Submission deadlines dates updated.
  • Page 1: Information section: Committee meeting dates updated.
  • Page 1: Information section: Outcome dates updated.
  • Page 1: Conditions section: 4th bullet point updated to reference current and following years.
  • Page 1: More information section: Contact person and telephone number updated.
  • Page 1: Submission requirements section: Reference to contact person updated.
  • Page 2: Research Outputs of the Applicant section: URL to SA lists updated.
  • Page 4: Conference budget section: Incidental cost changed from R109.00 to R115.00.
  • Page 4: Conference budget section: Meals and incidental cost changed from R353.00 to R372.00.
26.01.2017 R&I24 Update
  • Page 3: Provisional budget section: URL to SARS rate per country updated.
  • Page 3: Provisional budget section: Local rate changed from to R115.00.
  • Page 3: Provisional budget section: Incidental costs arte changed from R353.00 to R372.00.
25.01.2017 INS02 Update
  • Page 1: Note section: Last bullet point updated from R27/day to R30/day.
23.01.2017 R&I13 Update
  • Page 1: Section One: Deadline dates updated for current year.
  • Page 1: Conditions section: Building name updated.
  • Page 1: Conditions section: Phone extension number updated.
  • Page 1: Conditions section: Contact email address updated.
  • Page 2: Eligibility section: First bullet point updated to include permanent ad T2 contract academic staff.
  • Page 2: Eligibility section: Second bullet point added to include Permanent PASS staff affiliated to an academic department.
  • Page 2: Eligibility section: Fourth bullet point updated to refer to Permanent joint academic staff.
  • Page 2: Submission Requirements section: Research Grants Management Cluster updated to Research Support Services Cluster.
19.01.2017 R&I24 Update
  • Page 1: Information section: Dates updated for current year (2017).
  • Page 2: More information section: Contact person details updated.
  • Page 3: Provisional budget section: Reference resource URL updated.
  • Page 4: DHET accredited publications produced section: Reference resource URL updated.
19.01.2017 FM006 Update
  • Page 1: Central Govt-General Subsidies Section: SUBSIDY DHET FEE ADJUSTMENT GRANT added.
  • Page 2: Tuition Fees & Levies Section: FEES WAIVER DHET FEE ADJUSTMENT GRANT added.
18.01.2017 ACA24 Update
  • Form layout revised and reformatted.
18.01.2017 ACA23 Update
  • Form layout revised and reformatted.
10.01.2017 PG021 Update
  • Page 1: Student Details section: Reference to 2016 updated to 2017.
09.01.2017 PG001 Update
  • Page 1: For Office Use Only: Section added at the start of the form.
  • Page 1: Section 1: References to 2016 updated to 2017.
  • Page 1: Section 2: Point 4 added to the Note.
  • Page 1: Section 3: Bursary wording added to Grantholder Bursary field.
  • Page 1: Contact details section: Health Sciences details updated.
  • Page 1: Note section: Reference to 2016 (in point 5) updated to 2017.
09.01.2017 PG002 Update
  • Page 1: For Office Use Only: Section added at the start of the form.
  • Page 1: Section 1: References to 2016 updated to 2017.
  • Page 1: Section 2: Third checkbox wording updated.
  • Page 1: Section 3: References to 2016 updated to 2017.
  • Page 1: Section 3: Signature of Fundholder or head of Dept added.
  • Page 1: Enquiries Section: Contact details updated.
09.01.2017 PG014 Update
  • Page 1: For Office Use Only: Section added at the start of the form.
  • Page 1: Important Notes section: NRF TWAS, NRF Early Career added to point 1.
  • Page 1: Section 2: Third checkbox wording updated.
  • Page 1: Section 3: Additional phrase added at the end of the declaration.
09.01.2017 PG015 Update
  • Page 1: For Office Use Only: Section added at the start of the form.
  • Page 1: Section 3: Additional phrase added at the end of the declaration.
09.01.2017 PG016 Update
  • Page 1: For Office Use Only: Section added at the start of the form.
  • Page 1: Section 3: Additional phrase added at the end of the declaration.
09.01.2017 PG022 Update
  • Page 1: For Office Use Only: Section added at the start of the form.
  • Page 1: Section 1: References to 2016 updated to 2017.
  • Page 1: Section 1: Wording in Note changed to "require a deposit".
  • Page 1: Section 3: References to 2016 updated to 2017.
  • Page 1: Section 3: Additional phrase added at the end of the declaration.
03.01.2017 HR140 Update
  • Form updated to accommodate the change from maternity/paternity leave to parental leave.
     
     
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