Updates and New Forms

 
UCT Administrative Forms Student Administrative Forms Updates and new forms Archives Top 20 Form help
 
Last updated: 24 May 2019
 

Information

 Archive of Changes

Note:
  • Only updates and new forms for the current year are shown here.
  • For a list of form changes applied in previous years, please see the Archived form changes section.
 Changes to UCT Administrative Forms have been recorded since
 3 September 2003. To view archived form changes, please select  a year:

 
   

2019

Date Form name Change Description of change / Details of new form
24.05.2019ACA44aUpdate
  • Page 1: IMPORTANT section: 
    • Point 4: Added text at the end: "as a single, combined PDF."
    • Point 5: Removed: "Email this completed form and all supporting documents within 7 days of the scheduled exam date to: deferred.exams@uct.ac.za with your surname and student number in the subject line."
  • Page 1: SECTION A: STUDENT APPLICANT DETAILS: A.5. Request for Deferred Exam field: Removed extra text in field. 
  • Page 2: SECTION C: MEDICAL/PSYCHOLOGICAL REPORT: Date of consultation field: Increased the size of the field so that the dates of all the consultations with the student can be added, if necessary.
22.05.2019BAS04; BAS12Update
  • Only updated When To Use The Form for:
    • BAS04 changed to: "When UCT staff need to request a venue for a class test"
    • BAS12 changed to: "When UCT staff need to request a change/additional venue for Semester Teaching"
21.05.2019ACA44aUpdate
  • Page 2: Added Professional Qualification field. 
  • Page 2: Added SANC Reg. Number field.
16.05.2019ACA49Update
  • Page 1: In the Important section: Replaced email address with "DECReview@uct.ac.za" email address.
  • Page 1: In the Submission Details section: Changed first field label from “Date of submission to DEC” to “Date of notification of DEC decision”.
15.05.2019ACA44aUpdate
  • Page 1: Added "Psychological" to the title. 
  • Page 1: In the IMPORTANT section: 
  • Page 1: SECTION A: Removed A.7. Student's UCT email address. 
  • Page 1: SECTION B: B1.1. : Replaced with "The role the health professional is to provide clinic-based therapeutic services and the health professional does not have any influence in the decisions of the Deferred Examination Committee."
  • Page 2: SECTION C
    • Added "PSYCHOLOGICAL" to the section heading. 
    • Removed Detailed description/explanation field. 
    • Added Indicate any family relationship to student field.
    • Added HPCSA Reg. Number field. 
15.05.2019ACA44Update
  • Page 1: In section C. Acknowledgement Checklist: Changed check point 5 to: 5. ACA44a: Confidential Medical/Psychological Report
15.05.2019BAS11 helpUpdate
  • On the UCT Administrative Forms page, in the BAS section, in the Help Document / Movie column: Updated the link to the Maintenance FAQ page which had moved. 
10.05.2019ACA40Update
  • Page 1: Updated the year to the current year "2019".
10.05.2019DDB11Update
  • Page 1: In Note section, changed last bullet point to: Both sections of the form must be completed. 
  • Page 1: Personal details area, changed field name of the fifth row to "Total number of pages of the PDF file of your thesis."
  • Page 1: Changed wording in sub-headings from "Part" to "Section".  
  • Page 1: In Section A: Declaration: In b) i and ii, removed one the blank row in each. 
06.05.2019FM033Update
  • Page 1: Section B. Breakdown of expenditure
    • Mileage rate effective date changed to 1 March 2019. 
    • S&T: max daily rate allowed increased to R435 for meals & incidentals, and increased to R134 for incidentals only with effective date changed to 1 March 2019. 
06.05.2019R&I18Update
  • Page 1: Updated deadline and outcome dates.
  • Page 1: Note: Added note:  "Please be aware the funds will only be available in January/February 2020 for the purchase of the equipment."
24.04.2019ACA38Update
  • In Notes section: Bullet point: Replaced third bullet point with: “See 2.7 in Fees handbook 12 for fee rebates."
  • In Notes section: Bullet point: Added "absence" to fifth bullet point. 
  • In Rules relating to attendance and leave of absence section: Removed the table listing rules G16.3 to G16.8.
  • In Declaration by the student section:
    • Converted this to a checklist table including acknowledgements for each point.
    • Added the point: "I have read and understand the rule on leave of absence"
  • Removed "Dean" from the Signature field.
24.04.2019ACA37Update
  • In Notes section: Bullet point: Replaced third bullet point with: “See 2.7 in Fees handbook 12 for fee rebates."
  • In Notes section: Bullet point: Added "absence" to fifth bullet point. 
  • In Rules relating to attendance and leave of absence section: Removed the table listing rules G16.3 to G16.8.
  • In Declaration by the student section: 
    • Converted this to a checklist table including acknowledgements for each point.
    • Added the point: "I have read and understand the rule on leave of absence"
  • Added the new Review by curriculum advisor section below the Declaration by the student section and moved the curriculum advisor check fields into it.
  • Removed "Dean" from the Signature field.
24.04.2019Nedbank application form Update
  • The updated Nedbank application form has been uploaded. As a reminder, this must be completed and sent off with the MM003 form.
17.04.2019ACA44Update
  • In Section A: Removed Email field. 
  • In section B: Added section: Do you have a DP?
  • Included requirement to complete the new ACA44b form if the course has no DP.
  • Accommodate the changes to ACA44a and ACA44b below. 
17.04.2019ACA44aUpdate
  • Incorporated sections A and B from old ACA44b which has been retired and replaced (see below)
  • Other changes to reflect Student Wellness Service aspects in the form.
17.04.2019ACA44bReplace
  • New form: ACA44b – Course without DP requirements
  • Replaced form: ACA44b: Supplementary Information for Application for the Deferred Examination which is incorporated in ACA44a – Confidential Medical Report
10.04.2019DSA-SWS-ADM009New
  • Form title: Registration form: Medical Services
  • When to use the form: When UCT students wish to access medical services at SWS. This form is completed by UCT students using the SWS online booking system for the first time or when details need to be updated on the SWS system.
03.04.2019BAS06Removed
  • The New third party system user administrator application was removed as, with the implementation of the new Third Party System on 25 March 2019, all UCT staff members automatically have access either as a requester (staff member) and/or authorizer (line manager).
  • For more information see: online help and video: Third Party System orientation.
03.04.2019BAS09Removed
  • The Change of Third Party System user details or organisational unit form was removed as, with the implementation of the new Third Party System on 25 March 2019, since this system is integrated with authoritative data, UCT staff members' user details or org unit will automatically be updated if any changes are made to their details and org unit. 
  • For more information see: online help and video: Third Party System orientation.
03.04.2019INS03Update
  • Page 1: Note section, under Assets (Other): Increased the amounts for damage/theft and high risk portable devices and equipment by R500.
27.03.2019PG014Update
  • Page 1: Bullet point: First bullet point added to instruct users to indicate appropriate Fellowship categories
  • Page 1: Bullet point: Note added for CIDRI-AFRICA fellowships holders only.
  • Page 1: Check boxes: Check boxes added to indicate Fellowship categories.
  • Page 1: Section 3: New section added To be completed by UCT CIDRI-AFRICA Fellowship holders only.
  • Page 1: Section numbering: All sections subsequent to section 3 renumbered accordingly.
27.03.2019PG015Update
  • Page 1: Section 4:  Principal Investigator/Fund Holder information updated from 2018 to 2019.
14.03.2019 TA03Update
  • Page 1: Office Hours: Times amended from Monday – Friday: 08h30 to 15h30 to Monday to Thursday 08h30 to 15h30; Fridays 08h30 to 15h00.
08.03.2019 MM026Update
  • Page 2: Approval section: New approval section added for >R5 million and <= R20 million.
06.03.2019 HR120Update
  • Page 2: Claim details: Rand values for marking undergraduate and post graduate essays / projects / reports updated.
  • Page 3: When do I complete this form?: Rand values for undergraduate and post graduate marking updated.
06.03.2019 HR121Update
  • Page 2: Claim details: Rand values for marking Master's Research Dissertations updated.
  • Page 3: When do I complete this form?: Rand values for marking Master's Research Dissertations updated.
01.03.2019 FM049Update
  • Page 1: Note section: Reference to current year updated.
  • Page 1: Note Section: Allowed maximum daily travel rate increased from R128 to R134.
  • Page 1: Note Section: Allowed daily maximum daily incidental costs increased from R416 to R435.
01.03.2019 FM032Update
  • Page 1: Section B: Allowed maximum daily travel rate increased from R128 to R134.
  • Page 1: Section B: Allowed daily maximum daily incidental costs increased from R416 to R435.
21.02.2019 FHS021Update
  • Page 6: Section 7.3.1: URL reference to SOP updated.
  • Page 7: Section 7.11: URL reference to SOP updated.
  • Page 7: Section 9: URL reference to SOP updated.
  • Page 10: Submission Details: Submission details for electronic copies updated.
21.02.2019 FHS006hlpUpdate
  • Page 3: Submission Details: Submission email address updated.
21.02.2019 FHS006Update
  • Page 3: Ethics Review Levy: Cost for Major Amendments updated.
21.02.2019 FHS013hlpUpdate
  • Page 1: Submission Details: Telephone number updated.
  • Page 1: Submission Details: Administrator contact details updated.
  • Page 1: Submission Details: Submission details for electronic copies updated.
21.02.2019 FHS015hlpUpdate
  • Page 1: Introduction: Reference Declaration of Helsinki updated from 2008 to 2013.
  • Page 8: Introduction: Reference Declaration of Helsinki updated from 2008 to 2013.
21.02.2019 FHS016Update
  • Page 2: Section 1.3: Amount for Annual Approval for full committee review updated.
21.02.2019 FHS016Update
  • Page 2: Section 1.3: Amount for Annual Approval for full committee review updated.
12.02.2019 HR213 New

Title: Family funeral cover “Opt Out” for UCTRF members
When to use: When a UCTRF member wishes to opt out of the Family Cover benefit.

11.02.2019 R&I31Update
  • Page 1: Form title: Form title changed to include "meritorious creative works prize".
  • Page 1: Information section: Reference to current year updated throughout form.
  • Page 1: Information purpose section: Reference to staff members replaced by current employees.
  • Page 1: Value Information section: New section added outlining current monetary value of the award.
  • Page 1: Eligibility criteria Information section: Reference to staff members replaced by reference to current employees or eligible staff.
  • Page 1: Nomination Process Information section: Reference to staff members replaced by reference to current employees or eligible staff.
  • Page 1: Submission Requirements Information section: Submission deadline date updated for current year.
  • Page 2: Details of Nominated Work: Reference to work of art replaced with reference to creative work throughout form.
  • Page 2: Details of Nominee section: Section renamed from Details of Author to Details of Nominee.
  • Page 2: Details of Nominee section: Reference to author replaced with reference to nominee throughout form.
  • Page 2: Details of Nominator section: Reference to author replaced with reference to nominee.
31.01.2019 ACA52 New

Title: Change of results form
When to use: When (i) an individual mark is submitted; or (ii) a final mark, already uploaded on system, changes.

30.01.2019HR169Update
  • Page 1: Notes section: Third bullet point: Added "clearly outlining the nominee’s contribution to the work of UCT".
  • Page 1: Appointment Details section: 
    • Removed Appointment category fields. 
    • Added to Proposed appointment dates field: "(preferably 5-years unless specific reasons are provided for a lesser period)"
    • Edited For re-appointments field
    • Edited Details for letter of offer field.
30.01.2019R&I09Removed
  • Removed form and replaced it with text: "This form has been removed. Please apply online via eRA (http://eraonline.uct.ac.za/converis/portal?lang=en_GB) Note: From January 2019 all applications for the URC Page Costs and the Open Access Fund (article processing charges) must be submitted to Research Office via UCT’s Research Portal on the Research Administration (eRA) system."
28.01.2019R&I24Update
  • Page 1: Updated application deadline and committee meeting dates.
  • Page 1: Purpose section: Increased maximum funding per application to R30 000.00. 
25.01.2019 PG015Update
  • Page 1: First Installment section: Two funding processing options added with associated note.
25.01.2019ACA09Update
  • Page 2: Updated dates to reflect 2019 deadline dates and checked and updated links to 2019 content, as required. 
23.01.2019CMD01Update
  • Page 1: Instructions section: Updated CMD contact details.
  • Page 1: A. Details of proposed conference section: Updated contact details in parts 5, 6 and 11.
22.01.2019TA02Update
  • Page 1: Instructions section: Edited Traffic Office hours: "Monday to Thursday: 08h30 – 15h30. Friday: 08h30 – 15h00. Added "Phone: (021) 650 3312/3"
22.01.2019TA01Update
  • Page 1: Instructions section: Edited Traffic Office hours: "Monday to Thursday: 08h30 – 15h30. Friday: 08h30 – 15h00." 
22.01.2019ACA51Update
21.01.2019ACA50Update
  • Page 1: Personal Details section: Added "Acknowledgement: I the undersigned acknowledge that: 
    • the review focuses on the decision of the RAC, and it is not a second appeal.
    • the reviewer will inform me of the RAC decision, and 
    • I may not continue to engage with the reviewer once the RAC ruling has been made.”
21.01.2019ACA51New
  • ACA51 - Motivation for late acceptance of an RAC appeal
21.01.2019R&I13Update
  • Page 1: Section One: Application deadline, committee meeting and outcome dates updated from 2018 to 2019 for round one and round two. Some heading edits. 
  • Page 2-5: Section One: Minor heading, note and field updates. 
  • Page 4: Section One: 6. Costs of visit:  Subsistence rate per day changed from R855 to R945.
21.01.2019R&I35Update
  • Page 1: Information section: Deadline dates updated from 2018 to 2019.
17.01.2019ACA50Update
  • Page 1: Personal Details section: Added Faculty field and Degree/qualification field.
17.01.2019 PG025Update
  • Form revised for 2019 purposes.
17.01.2019 PG024Update
  • Form revised for 2019 purposes.
09.01.2019 R&I33Update
  • Page 1: Information section: Deadline dates updated from 2018 to 2019.
  • Page 1: Information section: Outcome date updated from 2018 to 2019.
  • Page 1: Information section: Research Office updated to ACC as advisor of outcomes.
  • Page 1: Information section: Minimum valule updated from R20 000 to R50 000.
  • Page 1: Information section: INformation relating to preparation and submission of applications updated.
  • Page 2: Detailed Budget: Note updated to includee reference to "onr or more of the following".
  • Page 5: Dean Recommendation: Note updated to refer to Chair of the Faculty IT/Computing Committee.
07.01.2019 HR122Update
  • Page 1: Notes: Second bullet point wording updated to "This form is completed by an external examiner when claiming an honorarium for examining a doctoral thesis."
  • Page 1: Notes: Third bullet point added "Once completed, this form should be submitted to the Doctoral Degrees Board Office."
  • Page 1: Section A: Examiners Details section renamed to SECTION A: EXAMINER DETAILS (To be completed by the external examiner).
  • Page 1: Section B: Candidate Details section renamed to SECTION B: CANDIDATE DETAILS (To be completed by the Doctoral Degrees Board Office).
  • Page 1: Claim details section: Examiner's Fee updated to R4500.00.
  • Page 2: When do I complete the form section: Reference to external examiner completng the form and increased amount updated.
  • Page 2: Where do I send this form section: Form submission details updated.
  • Page 2: When do I submit this form section: Instruction as to when the form shoudl be submitted updated to Office by the 25th of each month for payment to be processed in the following month’s pay-run.
07.01.2019 ACA50Update
  • Title and information wording revised for 2019 purposes.
     
     
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