Updates and New Forms

 
UCT Administrative Forms Student Administrative Forms Updates and new forms Archives Top 20 Form help
 
Last updated: 16 April 2018
 

Information

 Archive of Changes

Note:
  • Only updates and new forms for the current year are shown here.
  • For a list of form changes applied in previous years, please see the Archived form changes section.
 Changes to UCT Administrative Forms have been recorded since
 3 September 2003. To view archived form changes, please select  a year:

 
   

2018

Date Form name Change Description of change / Details of new form
16.04.2018 ACA44aUpdate
  • Page 1: Important section: Third bullet point added "The consultation must take place before or on the day of the exam".
10.04.2018 ACA44aUpdate
  • Page 1: Declaration section: Declaration wording revised.
10.04.2018 ACA40Update
  • Page 3: Procedure section: 1.2 wording revised.
  • Page 3: Procedure section: 1.7 wording revised.
  • Page 4: Procedure section: 4.2 wording revised.
  • Page 5: Case of illness section: 5.1 wording revised.
10.04.2018 ACA39Update
  • Page 4: Procedure section: 1.2 wording revised.
  • Page 4: Procedure section: 1.7 wording revised.
  • Page 5: Procedure section: 4.2 wording revised.
  • Page 6: Case of illness section: 5.1 wording revised.
10.04.2018 ACA38Update
  • Page 1: Rules section: Rule G16.4 wording revised.
10.04.2018 ACA37Update
  • Page 1: Rules section: Rule G16.4 wording revised.
10.04.2018 ACA07Update
  • Page 1: Section A: Information wording revised.
09.04.2018 LAW02Update
  • Page 1: Notes section: Deputy Dean Postgraduate Studies: Associate Professor Graham Bradfield added.
  • Page 1: Notes section: PG: LawPGDD@uct.ac.za email address added.
  • Page 1: Faculty Office Use Only section: Approval (Optional) Programme Convenor field added.
  • Page 2: Requirements section: Deputy Dean Postgraduate Studies: Associate Professor Graham Bradfield added.
  • Page 2: Requirements section: PG: LawPGDD@uct.ac.za email address added.
16.03.2018 BAS11Update
  • Page 1: Email fields: Validation on the email fields revised to allow inclusion of uppercase letters.
14.03.2018 HR145Update
  • Page 1: Notes section: Third bullet point removed. (“Print page 1 only if you are familiar with the contents of page 2.”).
  • Page 1: Notes section: Fifth bullet point, referencing Vula exit questionnaire, re-worded to accommodate an additional reference to the exit interview conducted by Lucina Reddy (Employment Equity Specialist).
14.03.2018 HR111Update
  • Page 1: Details section: 'Form completed by' field added.
14.03.2018 HR107Update
  • Page 1: Details section: 'Form completed by' field added.
14.03.2018 HR106Update
  • Page 1: Payment Details section: 'Form completed by' field added.
14.03.2018 HR102Update
  • Page 1: Change Details section: 'Form completed by' field added.
13.03.2018 R&I16Update
  • Page 2: Information section: Submission information changed from Research Grants Management Cluster to Research Support Services Cluster.
13.03.2018 R&I09Update
  • Page 1: Information section: Submission information changed from Research Grants Management Cluster to Research Support Services Cluster.
12.03.2018 FHS16Update
  • Page 4: Summary of Monitoring and Audit Activities: Reference to MCC replaced with SAHPRA.
12.03.2018 FHS15hlpUpdate
  • Page 3: Drug, Device and Biologics Considerations: Reference to MCC replaced with SAHPRA.
  • Page 4: Drug, Device and Biologics Considerations: Reference to MCC replaced with SAHPRA.
12.03.2018 FHS15Update
  • Page 7: Appendix Material: Reference to MCC replaced with SAHPRA.
12.03.2018 FHS13hlpUpdate
  • Page 1: Instructions section: Number of copies of the PI Generated Synopsis & Sponsor’s Synopsis changed from 32 to 10.
  • Page 1: Instructions section: Number of copies of the Consent Forms changed from 32 to 10.
  • Page 1: Instructions section: Additional bullet point added with email submission details.
  • Page 1: Instructions section: Submission note updated with email submission details.
  • Page 2: Category 1 Checklist: Point 9 Reference to MCC replaced with SAHPRA.
  • Page 2: Category 1 Checklist: Point 18 Reference to MCC replaced with SAHPRA.
12.03.2018 FHS13Update
  • Page 10: Note section: Reference to FHS027 removed.
  • Page 11: CLinical trials section 6.1: Reference to Medicines Control Council (MCC)replaced with South African Health Products Regulatory Authority (SAHPRA).
  • Page 15: Category 1 section: Additional bullet point added indicating email details for Synopsis and consent forms for full committee.
  • Page 15: Category 2 section: Additional email address supplied to first bullet point.
  • Page 16: Category 1 Checklist: Point 9 Reference to MCC replaced with SAHPRA.
  • Page 16: Category 1 Checklist: Point 18 Reference to MCC replaced with SAHPRA.
  • Page 17: Submission details section: Email address supplied for electronic copy of submission.
12.03.2018 FHS09Update
  • Page 1: Type of submission section: Reference to MCC replaced with SAHPRA.
12.03.2018 FHS08hlpUpdate
  • Page 1: How to report an internal adverse event section: Reference to MCC replaced with SAHPRA.
12.03.2018 FHS08Update
  • Page 1: Section 3. Follow-up actions: Reference to MCC replaced with SAHPRA.
12.03.2018 FHS06hlpUpdate
  • Page 3: Submission details section: Mrs Lamees Emjedi name removed.
12.03.2018 FHS06Update
  • Page 1: Section 1. Protocol information: hrec-enquiries email address added to field 1.3.
09.03.2018 BAS11Update
  • Page 1: Email fields: Validation on the email fields revised.
08.03.2018 MM031 New

Title: Purchasing Card Document/s Submission
When to use: When PCard transaction document/s need to be submitted for processing on SAP.

07.03.2018 ACA44Update
  • Page 1: Section C Acknowledgement Checklist: Reference to specific dates removed and replaced with "Deferred exams are normally written in the new academic year during January unless otherwise advised by the respective department".
07.03.2018 R&I13Update
  • Page 4: Section 6 Costs: Second bullet point reference to daily rate of R855 per day amended in line with current value displayed in information field 6.2 Subsistence.
06.03.2018 ACA43Update
  • Page 1: Instructions section: 2nd Semester 2018 dates updated.
  • Page 1: Instructions section: 1st Semester 2019 dates updated.
28.02-2018FM030, FM032, FM033, FM049Update
  • Updated forms to reflect S&T rates for 2018.
23.02.2018NRFfund maintenance - Applying for new NRF fundsUpdate
  • Page 2: List of Contacts: Science Faculty contact details updated.
23.02.2018NRF fund maintenance - Closing a fundUpdate
  • Page 2: List of Contacts: Science Faculty contact details updated.
23.02.2018R&I11Update
  • Page 1: In instructions section, updated addressee role to "Manager: Research Support Services
  • Page 1: In Applicant Particulars section, added Race field. 
23.02.2018R&I12Update
  • Page 1: Updated contact block grant faculty contact details for 2018 for EBE (Madoda Signonyela), GSB (Vedantha Singh), HUM (Simphiwe Ngubane), SCI (Shanaaz Smith).
20.02.2018DDB07aUpdate
  • Page 1: Added "Note to examiner:" to the note preceding the section to be completed by examiner.
  • Page 1: To the examiner declaration added:
    • "1. Have you had any contact with the PhD candidate and have you been involved in the research of his/her thesis? If yes, please elaborate."
    • "2. Are you affiliated or associated with UCT in any capacity (including Honorary)? If yes, please elaborate." 
    • Below the question 2 the options: "I have not had any affiliation or association with UCT." and "I have been affiliated or associated with UCT or I am affiliated or associated with UCT in the following capacity:"
19.02.2018INS02Update
  • Page 1: PLEASE NOTE section: Changed premium from R30 p/day to R33 p/day.
15.02.2018HR101Update
  • Page 1: Additional personal details section: Removed home language as no longer required for capture.
  • Page 2: Address details section: Home telephone number removed from Personal contact details section and added to Address details section.
  • Page 2: Emergency contact details and Personal contact details sections swapped to align with SAP capturing order.
  • Page 2: Emergency contact details section: Layout changed to match layout used in Address details section.
15.02.2018HR150Update
  • Page 1: Notes section: Replaced “UCT Retirement Fund” with “University of Cape Town Retirement Fund (UCTRF)”.
  • Page 1: Investment Choice section:
    • Replaced “until the member reaches age 60” with “the beginning of the year in which the member reaches age 60”.
    • Added Portfolio A, B, C and D references to each of the fund names.
    • First paragraph of acknowledgement section: Replaced “your UCT future contributions” with “your future contributions”.
  • Page 2: When do I complete this form? section: 
    • In the first paragraph, replaced “University of Cape Town Retirement Fund” with “UCTRF”.
    • Staff category table: Replaced “Staff on T2 conditions of service” with “Contract staff with a contract of more than 2 years (other than T1 staff)”. Replaced “Staff on T1 conditions of service” with “Staff on T1 conditions of service and other contract staff with contracts of less than 2 years”.
    • Investment choice information: First paragraph, replaced “the Fund” with “UCTRF”. Second paragraph, replaced “one free switch each tax year (1 March to end February)’’ with “one free switch each year (1 July to 30 June)”.
  • Page 2: When do I submit this form? section: Replaced “an employee’s start date” with “your start date”.
15.02.2018HR151Update
  • Page 3: Death-in-service lump sum section:
    • Point 2: Replaced “As a Board we need” with “As a Board, we need”.
    • Point 3: Replaced “dependant” with “dependent”.
15.02.2018HR153Update
  • Throughout:Replaced “the Fund” and “UCT Retirement Fund” with UCTRF” throughout the form.
  • Page 1: Section B, C and D: Added “(tax free)” to all transfer sections.
  • Page 2: First line: Replaced “If you elected to be a deferred pensioner to preserve your UCTRF retiremement benefit” with “If you elected to preserve your UCTRF retrirement benefit by keeping it in the UCTRF”.
  • Point 5: Added “or you can update your beneficiaries on the Sanlam website” at end of paragraph. 
  • Note: Replaced “no Employer retirement benefits will apply” with “no UCT retirement benefits will apply”
  • Page 3: When do I complete this form? section: First paragraph, changed “the University” to “UCT”.
15.02.2018HR155Update
  • Page 2: When do I complete this form? section:
    • Last bullet under note, removed “in consultation with the UCTRF Board”.
  • Page 2: What other forms do I need to complete? section: Replaced “in which case a new UCTRF…” with “in which case your beneficiaries can be updated on the Sanlam website or a new UCTRF…”.
15.02.2018HR156Update
  • Page 1: Notes section: Last bullet point, replaced “You may decrease your optional additional death and disability cover at any time with no requirement for evidence of your good health” with “You may decrease your optional additional death and disability cover on 1 June”.
15.02.2018HR157Update
  • Page 1: Section 6: Replaced “UCT Retirement Fund” with “UCTRF” and replaced “the Fund” with “the UCTRF” throughout.
15.02.2018HR158Update
  • Page 1: Section 3: Replaced “I hereby absolve the Trustees from liability and undertake not to hold the Trustees or the Fund liable or responsible…” with “I hereby absolve the UCTRF Board from liability and undertake not to hold the Board or the UCTRF liable or responsible…”
  • Page 2: Notes section:
    • 2: Replaced “you will be issued with a payment letter, tax certificate and new living annuitant certificate” with “you will be issued with a payment letter and tax certificate”.
    • 4: Replaced “Note that you get one free switch each tax year (1 March to end February)” with “Note that you get one free switch each year (1 July to 30 June)”.
    • 5: Replaced “the Fund” with “the UCTRF”. 
    • 6: Replaced “The Trustees” with “The Board”.
15.02.2018HR168Update
  • Page 1: Notes section: second bullet, replaced “Administrative Officer at the Transformation Services Office” with “Employment Equity Specialist (Lucina Reddy)”.
  • Page 4: Where do I send this form? section: Replaced “Transformation Services Administrative Officer (Cheryl Vallay in Room 2.04, Transformation Services Office, The Cottage or via email to cheryl.vallay@uct.ac.za)” with “Employment Equity Specialist, Lucina Reddy via email at lucina.reddy@uct.ac.za”.
    Queries section: Replaced “Transformation Services Administrative Officer (Cheryl Vallay)” with “Employment Equity Specialist (Lucina Reddy)”.
15.02.2018HR180Update
  • Page 1: Course details section: Removed Registration Fee row from table. 
  • Page 2:  Applicant declaration of understanding of bursary conditions section: Replaced “A cheque will be issued to the approved institution for me to deliver to the institution” with “Payment will be made directly to the tertiary institution”.
  • Page 3: Administrative Clearance section: Changed bursary amount from R7000 to R8000.
  • Page 4: When do I complete this form? section: First bullet under Note, changed bursary amount from R7000 to R8000.
02.02.2018TR001Update
  • Page 1: Office Use Only section: IAPO - SSA field removed.
  • Page 1: Office Use Only section: Fees - Bursary External field removed.
  • Page 1: Payment Details section: IAPO - SSA field removed.
  • Page 1: Payment Details section: Fees - Bursary External field removed.
  • Page 1: Complete form: Format changed from .docx to .pdf.
30.01.2018R&I24Update
  • Page 1: Deadline submission: Dates updated to 2018.
  • Page 1: Committee meeting: Dates updated to 2018.
  • Page 1: Outcome dates: Dates updated to 2018.
  • Page 2: Submit application: Research Grants Management Cluster changed to Research Support Services.
  • Page 2: Detail of applicant section: Asian included as a category in Race field.
24.01.2018ACA42Update
  • Form layout revised and reformatted to .pdf
24.01.2018FHS008Update
  • Page 1: Follow-up actions section: Moved to section 3 from section 4.
  • Page 2: Description of Internal Adverse Event section: Moved to section 4 from section 3 with referenced numbering updated accordingly.
23.01.2018ACA09Update
  • Page 2: Important section: Reference to 2018 Fees handbook URL updated.
  • Page 2: Important section: Cancellation of registration URL updated.
  • Page 2: Instructions section: Internal bookmark links updated.
  • Page 2: Deadline dates section: Deadline dates updated for 2018.
  • Page 2: Student Administration Self Service section: Web URL updated.
  • Page 2: Changing a Programme/Specialisation/Major section: Faculty handbooks web URL updated.
  • Page 2: Withdrawal and Addition of courses section: Faculty handbooks web URL updated.
16.01.2018DDB09Update
  • Page 1: Note section: Third bullet point added indicating registered students in Engineering and Built Environment, Health Sciences and Science should also complete DDB10.
  • Page 1: Acknowledgement section: New section added with previously listed items now listed as five numbered points.
15.01.2018HR151Update
  • Page 1: Your personal details section: New fields added for Email address and Contact number.
  • Page 1: Beneficiaries section: Table redesigned and additional columns added. (e.g. relative’s gender and ID number).
  • Page 2: Section B: “currently” added to first sentence “at the present time” removed.
  • Page 2: Section B: Table redesigned and additional columns added. (e.g. relative’s gender and ID number).
  • Page 2: Section C: Table redesigned and additional columns added. (e.g. relative’s gender and ID number).
  • Page 2: Section C: Sentence at end of Section C updated by changing “UCTRF Fund Administration” to “UCTRF’s Administrators”.
  • Page 3: Recommendations by you to the Trustees section: All references to “Trustees” changed to “Board” throughout document.
  • Page 3: Recommendations by you to the Trustees section: All references to “the Fund” changed to “UCTRF” throughout.
  • Page 3: Recommendations by you to the Trustees section: Point 6c) “on the basis that you will be invited to do so again in a year’s time” removed.
15.01.2018HR155Update
  • Page 1: Your personal details section: New fields added for Email address and Contact number.
  • Page 1: Beneficiaries section: Table redesigned and additional columns added. (e.g. gender and ID number).
  • Page 1: All sections: All references to “Trustees” changed to “Board” throughout document.
11.01.2018LAW01Update
  • Form revised for 2018 issue.
     
     
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